19 results for Event Coordinator

Event Coordinator We are offering a contract to hire employment opportunity for an Event Coordinator in the non-profit industry, located in Florence, South Carolina, United States. This role primarily involves assisting with the organization and scheduling of events, acting as liaison with coordinators at partnering businesses, and collaborating with the marketing team to design promotional materials. This position requires travel around the greater Florence area and occasional weekend commitments.

Event Coordinator We are looking for an Engagement Coordinator to join our team in the non-profit sector, located in Greensboro, North Carolina. This role will be integral in planning and executing blood drive events, managing donor relationships, and ensuring our organization meets and exceeds collection goals. This position offers a contract to hire employment opportunity. Responsibilities: • Assist in booking and planning blood drive events for an assigned territory • Work closely with management to meet and exceed the collection goals and inventory needs of the organization • Build and maintain relationships within the territory for potential sponsorships • Support blood drive coordinators with planning, marketing, and advertising tools, and manage donor appointments • Communicate effectively with donor chairpersons and donor groups before, during, and after blood drive events • Confirm preliminary blood drive details and logistics with blood drive sponsor groups • Encourage creative and successful campaigns to increase donor participation at blood drives • Reschedule existing blood drives and exhibit teamwork within division to ensure divisional goal is met • Provide superior customer service to blood donors, blood donor groups, internal and external customers • Attend health fairs and community/marketing events to educate the community and promote blood drives.

Administrative Coordinator We are looking for a diligent Administrative Coordinator in SAN FRANCISCO, California, 94103, United States. This role is centered around managing and enhancing hospitality operations, which includes coordinating events, supervising Guest and Event Service Associates, and maintaining high standards of customer service and operational efficiency. This role requires a high level of professionalism, attention to detail, and a commitment to fostering an inclusive and welcoming environment for all guests. Responsibilities:• Provide excellent customer service, demonstrating professionalism and impeccable interpersonal communication skills.• Develop and implement comprehensive end-to-end event management procedures and related process documentation.• Plan and execute multi-day guest experiences, corporate meetings, training events, and special events such as receptions, galas, and cultivation events.• Identify, select, and procure event-related supplies and equipment both online and in-person, ensuring quality, cost-effectiveness, and timely delivery.• Coordinate and facilitate all aspects of guest services for events, ensuring seamless setup, execution, and post-event follow-up.• Serve as the primary point of contact with vendors and suppliers, ensuring timely delivery of services and supplies.• Develop and maintain a list of preferred hospitality vendors and secure vendors for events.• Ensure thorough inspections of guest rooms upon guest departure. • Collaborate with building and facilities staff, ensuring emergency protocols and procedures are properly communicated to guests. • Provide comprehensive administrative support, managing correspondence, scheduling, and other tasks as required.• Maintain accurate databases and records related to guest services and event coordination.• Assist with invoice troubleshooting, vendor setup, and coordination with the Finance department.• Complete all event-related paperwork, including contracts, forms, and permits. Ensure that all documents are accurately completed, properly filed, and comply with organizational policies and legal requirements.• Collaborate closely with other departments, particularly Facilities and Communications, to facilitate smooth operations and efficient event execution.• Support external communications and partnerships, including assisting the team with the creation of hospitality collateral. If you are interested in this role, please reach out to Nick Mussman at 415.276.0358.

Customer Experience Specialist We are in need of a diligent and meticulous Customer Experience Specialist to work with our professional services team. Based in San Francisco, California, this role will involve managing community events, overseeing event logistics, and handling event management and monitoring. This onsite role offers a short term contract employment opportunity and is ideal for those with a knack for maintaining order and efficiency in a fast-paced environment. Responsibilities: • Engage professionally with customers and address their inquiries and concerns• Assist in the organization and execution of community events• Oversee and manage event logistics to ensure smooth operations• Monitor events and promptly address any issues or disruptions• Maintain an environment conducive for customer engagement during events• Utilize your skills in event management to optimize event procedures and processes• Collaborate with the team to meet event objectives and targets• Handle customer data with confidentiality and in compliance with regulations• Provide assistance in scanning QR codes and maintaining order in event sequences• Maintain a professional demeanor and attire during events. If you are interested in this role, please reach out to Nick Mussman at 415.276.0358.

Part Time Regional Development Associate We are seeking a Part time Regional Development Associate to join our team in Chicago, Illinois. The role involves a substantial amount of data management and client communication, as well as event coordination and administrative tasks. This position supports the regional development team, collaborating with volunteers and board members to bolster fundraising efforts. Responsibilities: • Support the regional development team in maintaining data, including using the CRM, data input, and producing reports for analysis, strategic planning, and board meetings. • Assist the development team with research and drafting of materials for prospective and existing clients/donors. • Serve as a liaison for chapter events, assisting with event logistics and coordination in collaboration with the national events team and development managers. • Manage client stewardship activities such as answering calls, responding to emails, pledge collection, and other inquiries. • Take and file meeting minutes for key donor and board meetings. • Provide administrative support to the development team and chapter board members, including assistance with scheduling, donor meetings, and key staff meetings. • Deliver on special projects and campaigns as needed. • The role will involve regional travel with occasional evening and weekend work schedules based on need. • Utilize skills in customer service, data entry, managing timelines, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, organizing files, scanning, shipping functions, and volunteer management. This part time role offers a contract to permanent employment opportunity.

technical product manager sr Robert Half is searching for a Sr. Technical Product Manager to support a large coffee client based in Seattle, WA. This Product Manager will play a crucial role in spearheading a project to establish a cutting-edge data integration layer. Your responsibilities will entail deep engagement in data analysis and driving event-triggered data integrations. This position is a temporary contract (6 months) with potential to extend or convert that is Hybrid (3 days in office / 2 days remote) in Seattle, WA. Remote is possible Job Responsibilities: <ul><li>Oversee the implementation of a new data integration layer with a third-party vendor system, ensuring project milestones are met.</li><li>Track data backlogs, validate file transfers, and ensure all data files are correctly backfilled and accounted for, maintaining data quality.</li><li>Create and maintain event contracts, understanding the distinctions between event-driven and batch processing to guide development.</li><li>Manage the design and execution of both event-driven and batch data integrations to support various business needs.</li><li>Utilize querying tools to extract and analyze data, identifying trends and ensuring data accuracy for business decision-making.</li><li>Collaborate with engineers to write clear and comprehensive data requirements, ensuring accurate and efficient development.</li><li>Use project management tools to review and prioritize backlogs, ensuring all tasks align with business objectives and are completed on schedule.</li><li>Apply master data management principles to standardize data formatting and naming conventions across systems.</li><li>Offer technical insights to plan test cases, troubleshoot integration issues, and ensure data integrity throughout the project lifecycle.</li><li>Oversee the exploration of data streams, build documentation, and ensure data is formatted correctly for vendor use.</li><li>Lead the project through development to go-live, serving as the primary representative for data-related concerns and ensuring successful implementation.</li></ul>

Bookkeeper We are recruiting a Bookkeeper for our office in Livermore, California. This role will be primarily responsible for assisting with office management tasks, including event planning, liaising with IT consultants and employees, and coordinating with office maintenance vendors. The successful candidate will also handle accounting duties, such as reconciling accounts and processing payments. Responsibilities: • Manage front desk operations, including mail handling and occasional phone calls • Serve as the primary contact for office vendors, including janitorial services, supply vendors, and maintenance services • Handle purchasing of office and shop supplies • Code administrative invoices for accounts payable • Maintain security access system for the office • Provide notary services when required • Organize and manage conference or event registrations, airfare, and hotel arrangements for staff • Plan and coordinate special events and meetings • Maintain inventory of promotional merchandise • Utilize software such as QuickBooks, Adobe Acrobat, and Microsoft Excel for data entry and bookkeeping tasks • Assist with month-end close procedures and payroll processing • Handle accounts payable and receivable, and perform bank reconciliations.

PT Project Assistant Perfect for an ambitious self-starter interested in working for a Non-Profit company, this Project Assistant role is available through Robert Half. As a Part-Time Project Assistant, you will play a crucial role in supporting the promotional efforts to increase brand visibility and attract a wider audience. Collaborating closely with the event Manager, you will assist in planning and executing events and other promotional initiatives that enhance brand presence and engagement with the market. The long-term contract / temporary Project Assistant role will be based in ONSITE in Lexington/Columbia, South Carolina. Major responsibilities - Analyzing information, preparing reports, proofreading and editing documents, and developing presentations - Keeping project deliverable schedules on track and assisting Project Managers by organizing team meetings and communication according to project specifications - Using online resources to research information - Communicate project information to key partners - Organizing travel and accommodation arrangements for project-related events, including training seminars and conferences - Seeking additional information to complete documents as necessary - Creating written records of meetings and maintaining task and progress records - Help out project teams by providing administrative, technical and clerical support

Marketing Manager We are looking for a skilled Marketing Manager to join our team in Boca Raton, Florida. In this role, you will create and implement marketing campaigns, manage marketing events, collaborate with sales and engineering teams, and handle our social media platforms. This position lies within the telecom industry, and will provide you with an exciting opportunity to develop and execute strategic marketing initiatives. Apply today for immediate consideration! Responsibilities: • Plan, design and manage marketing events such as seminars, lunch and learns, and happy hours• Collaborate with Sales Representatives on targeted campaigns to reach new customers• Develop and execute general branding campaigns for our offerings• Communicate with management about marketing initiatives, event metrics, and strategize fresh approaches• Collaborate with Sales and Engineering departments to create materials for products and services• Work with marketing company to produce promotional materials, ensuring consistency with branding efforts• Manage and negotiate with vendors/distributors for marketing funds and organize proof of performance documents• Engage customers through managing our social media platforms, ensuring a consistent and engaging presence• Research appropriate networking groups for Sales Representatives to join and represent our company• Attend conferences, design booth setups and organize large events for 100+ people. Skills: • CRM• Database • Facebook Insights • Google Analytics • Advertisements• Brand Awareness • Budget Processes • Campaign Planning • Customer Service • Corporate Events Please reach out to Andrea Juncadella via LinkedIn

Cyber Security Engineer We are seeking a Cyber Security Engineer to join our team based in New York. This role offers a contract to hire employment opportunity in the realm of information technology and cybersecurity. The ideal candidate will be responsible for securing our systems and networks, actively protecting sensitive data from cyber threats. Responsibilities: • Implementing and maintaining cybersecurity measures to protect both on-premises and cloud computing systems. • Utilizing in-depth knowledge of networking protocols, firewalls, and switches, with a focus on Fortinet systems. • Gaining hands-on experience with Endpoint Detection and Response (EDR) solutions. • Applying strong understanding and experience in utilizing Security Information and Event Management (SIEM) tools. • Working extensively with Windows Server 2019-2022 and Linux operating systems. • Continually updating industry certifications, such as Fortinet, CompTIA, and Cloud Security. • Monitoring and mitigating potential security risks by staying updated with the latest cybersecurity trends and hacker tactics. • Collaborating with the IT team to ensure the company's cybersecurity policies are adhered to. • Conducting regular system tests to ensure the effectiveness of security measures. • Providing technical support and guidance on security issues to other team members.

Director of Operations We are looking for a passionate and experienced Director of Operations to join our team and drive our mission forward. Job Summary: The Director of Operations ensures the smooth and efficient functioning of our organization, requiring strategic thinking, robust project management skills, and exceptional budget management. This role oversees multiple projects, manages financial tracking using QuickBooks, and handles comprehensive HR functions. Key Responsibilities Project Management:<ul><li>Plan, execute, and complete projects.</li><li>Implement project management best practices.</li><li>Coordinate teams to meet project goals.</li><li>Monitor progress and update leadership.</li></ul>Budget Development and Management:<ul><li>Develop and monitor the organizational budget.</li><li>Provide financial analysis and forecasting.</li><li>Ensure compliance with financial policies.</li><li>Present financial reports to leadership.</li></ul>Financial Oversight:<ul><li>Ensure financial accountability and minimize risk.</li><li>Comply with regulatory requirements.</li><li>Follow Financial Management Policy.</li><li>Protect assets through audits and insurance coverage.</li><li>Support Finance & Audit Committee and board reporting.</li><li>Stay current with industry standards and best practices.</li></ul>Financial Management:<ul><li>Oversee accurate financial reporting.</li><li>Supervise QuickBooks management.</li><li>Maintain financial data integrity.</li><li>Conduct financial audits.</li></ul>Human Resources Management:<ul><li>Update the employee manual annually.</li><li>Oversee HR information system and confidential files.</li><li>Administer benefits and employee programs.</li><li>Ensure compliance with employment regulations.</li><li>Oversee employee onboarding and terminations.</li><li>Address employee concerns and manage engagement surveys.</li><li>Support recruitment and hiring of office staff.</li><li>Participate in safety compliance programs.</li></ul>Office Administration:<ul><li>Organize office procedures for efficiency and safety.</li><li>Improve communication protocols and streamline procedures.</li><li>Manage vendor contracts and office supplies.</li><li>Participate in company event planning and execution.</li></ul>Salary Range: $70,000 - $90,000 Benefits Offered:- Healthcare Benefits: 100% Employer paid Health, Vision, and Dental Insurance- Other Insurance: 100% Employer paid Long Term Disability & Life Insurance- Retirement Plan: Simple IRA with employer-paid 3% match- PTO: 12 paid holidays off annually. 80 hours of accrued vacation plus Washington sick leave- Other Benefits offered: Annual discretionary bonus, $50 monthly transportation/parking stipend, technology stipend. *Some benefits subject to full time classification and waiting/probationary periods

Advertising & Sponsorship Manager Robert Half has partnered a leading event center dedicated to hosting a wide range of events, from local gatherings to regional conferences and national exhibitions. Our mission is to provide a dynamic and versatile space for our community and beyond. As they continue to expand their reach and impact, we are seeking a talented Sponsorship and Marketing Manager to join our team. Job Description: As the Sponsorship and Marketing Manager, you will play a pivotal role in driving revenue growth and enhancing brand visibility for our event center. Leveraging your expertise in advertising/marketing management and vendor sponsorship development, you will be responsible for cultivating and maintaining partnerships at the local, regional, and national levels. Your background in non-profit and/or agriculture industries will be instrumental in understanding the unique needs and interests of our target audience. Key Responsibilities: Develop and execute comprehensive sponsorship strategies to attract and retain partners across various industries, with a focus on non-profit and agriculture sectors.Identify and prospect potential sponsors through research, networking, and targeted outreach efforts.Cultivate and maintain strong relationships with existing sponsors, ensuring their continued satisfaction and engagement with our event center.Collaborate with internal teams to create compelling sponsorship packages tailored to the needs and objectives of potential partners.Lead negotiation efforts to secure sponsorship agreements that align with both parties' goals and objectives.Oversee the implementation of sponsorship activations and ensure the fulfillment of sponsorship benefits.Develop and execute multi-channel marketing campaigns to promote events hosted at our center, utilizing email marketing, social media, advertisements, and other relevant channels.Monitor and analyze the performance of marketing campaigns, making data-driven recommendations for optimization and improvement.Coordinate with media partners and agencies to maximize exposure and reach for our events through paid and earned media opportunities.Represent the event center at industry conferences, trade shows, and networking events to generate leads and build brand awareness.

EDI Analyst Job Title: JD Edwards System Analyst Location: Irving, TX 75063 Position Type: permanent Company Overview: We are seeking a talented JD Edwards System Analyst to join our dynamic team. This is an exciting opportunity to contribute to the optimization and enhancement of our JD Edwards Enterprise Resource Planning (ERP) system. Responsibilities:  Collaborate with business stakeholders to understand their requirements and translate them into technical specifications for JD Edwards ERP system enhancements and configurations.  Design, develop, and implement JD Edwards system solutions to streamline business processes, improve efficiency, and maximize system utilization.  Conduct system analysis, troubleshooting, and issue resolution to ensure smooth operation of JD Edwards modules and related integrations.  Perform system upgrades, patches, and enhancements, ensuring minimal disruption to business operations.  Develop and maintain system documentation, including technical specifications, process flows, and user manuals.  Provide end-user training and support to ensure effective utilization of JD Edwards system functionality.  Stay informed about JD Edwards software updates, new features, and best practices, and make recommendations for system optimization.  Collaborate with cross-functional teams including IT, Finance, Operations, and Supply Chain to support integrated business processes.  Participate in system testing, including unit testing, integration testing, and user acceptance testing. Skills and Qualifications:  Bachelor's degree in Computer Science, Information Systems, or related field.  5+ years of experience as a JD Edwards System Analyst or similar role, with a focus on JD Edwards EnterpriseOne (E1) running in OCI.  Strong understanding of JD Edwards modules such as Financial Management, Supply Chain Management, Manufacturing, and Order management (Including EDI)  Proficiency in JD Edwards development tools including Data Dictionary, Business Functions, and Event Rules.  Experience with JD Edwards system configuration, customization, and integration using tools such as Object Management Workbench (OMW), Business Services (BSSV), and Orchestrator.  Solid understanding of ERP system principles, business processes, and best practices.  Excellent analytical and problem-solving skills with the ability to troubleshoot and resolve complex system issues.  Strong communication and interpersonal skills, with the ability to effectively collaborate with cross-functional teams and communicate technical concepts to non-technical stakeholders.  Proven ability to manage multiple priorities and work independently in a fast-paced environment.  JD Edwards certifications (e.g., JD Edwards EnterpriseOne Certified Specialist) preferred. Benefits:  Competitive salary commensurate with experience.  Comprehensive benefits package including health, dental, and vision insurance.  Retirement savings plan with company match.  Paid time off and holidays.  detail oriented development and training opportunitie

Sr. Financial Analyst This position is open due to someone relocating out of state. This company allows for hybrid work and they offer upward mobility potential. They are a global company that offer very competitive benfits. Robert Half is currently recruiting a Senior Financial Analyst for our Manufacturing client. This Senior Financial Analyst will be responsible for driving world class strategic and financial planning methods, building long-range operating plans to support business initiatives and developing rolling forecast processes to ensure resources are leveraged with maximum effectiveness. You will conduct the improvement upon monthly and quarterly reporting, while also operationalize and cultivate data-driven planning processes. Make your mark as a Senior Financial Analyst in a career-building role and gain experience working directly with senior leadership of the company and contribute your strategic input. In this role, you will be directly involved in the coordination of various planning cycles (annual planning, quarterly forecasts and monthly outlooks), while providing strategic analyses and recommendations. You will supply revenues and expenses, variance analysis of bookings, clearly explaining the business reasons for variances and adjusting the outlook models to reflect operational adjustments. What you get to do every day - Keep tabs on monthly and quarterly performance through comparison of actuals versus expectations and enable business partners to handle their resources - Demonstrate monthly reporting to business partners on financial results and actions required - Accumulate and regulate forecasting reports - Interpret and point out internal and external drivers impacting performance and trending - Approve effective Business Intelligence (BI) to provide forward-looking insight and decision support - Interpret performance to date and assess potential risks and opportunities - Direct weekly, quarterly and annual Area/Segment-level Bookings and P& L forecasting - Collaborate with senior executives on strategic deep dives by developing financial models and insights on topics such as: Retention forecasts, Campaign Planning & Tracking, return on investment of strategic investments, event tracking and execution, strategic resource allocation and prioritization - You will be closely collaborating with cross functional partners in Accounting and Operations to execute against plans - Provide assistance to Accounting on the monthly and quarterly financial close process

Senior Financial Analyst Jana Chapman with Robert Half is currently recruiting a Senior Financial Analyst for our Food & Food Processing client. The Senior Financial Analyst will be in charge of driving world class strategic and financial planning methods, developing rolling forecast processes to ensure resources are leveraged with maximum effectiveness, and building long-range operating plans to support business initiatives. Perform routine data-driven planning processes and improve upon monthly and quarterly reporting. This Senior Financial Analyst role will give you the opportunity to become an integral part of the team, which will allow strategic input to the senior leadership of the company. This role will comprise of coordinating various planning cycles (annual planning, quarterly forecasts and monthly outlooks), while providing strategic analyses and recommendations. You will ensure variance analysis of bookings, revenues and expenses, clearly explaining the business reasons for variances and adjusting the outlook models to reflect operational adjustments. This permanent employment opportunity is based in the Milwaukie, Oregon area. What you get to do every day - Govern weekly, quarterly and annual Area/Segment-level Bookings and P& L forecasting - Cooperate with senior executives on strategic deep dives by developing financial models and insights on topics such as: Retention forecasts, Campaign Planning & Tracking, return on investment of strategic investments, event tracking and execution, strategic resource allocation and prioritization - Aid Accounting on the monthly and quarterly financial close process - Trace monthly and quarterly performance through comparison of actuals versus expectations and enable business partners to handle their resources - Organize and check forecasting reports - Utilize effective Business Intelligence (BI) to provide forward-looking insight and decision support - You will be closely engaged with cross functional partners in Accounting and Operations to execute against plans - Review performance to date and assess potential risks and opportunities - Grasp and define internal and external drivers impacting performance and trending - Drive monthly reporting to business partners on financial results and actions required Please contact Jana Chapman with Robert Half to review this position. Job Order: 03600-0012878934

Client Services Representative We have a great opportunity for a Series 7 Client Services Representative based in Parsippany, New Jersey. The role primarily involves providing support to clients and coordinating operational activities. The successful applicant will be tasked with using financial planning, retirement, and investment software and preparing materials for client meetings. Additionally, they will also be required to provide office support, manage client and prospect contacts, and assist in marketing efforts. Responsibilities:• Utilize financial planning, retirement, and investment software to prepare for client meetings• Prepare client packets including creating agendas, reviewing materials, illustrations, and reports• Provide office support which includes answering telephones, assisting visitors, and resolving or referring problems or inquiries• Schedule and coordinate meetings, events, interviews, and appointments• Navigate CRM to maintain accurate and complete documentation of all client and prospect contacts• Assist in and attend client event programs/seminars and other marketing efforts• Establish, maintain, and update files, databases, records, and/or other documents• Transcribe and prepare correspondence, agendas, and documents• Stay up-to-date with modern office management methods and techniques• Operate standard office equipment and use required software applications• Sort, screen, and distribute mail• Perform other duties and responsibilities as assigned• Maintain Website and Social Media. Skills:• Proficient in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook• Strong client relations and communication skills• Ability to handle complaints and provide solutions in the financial services industry.

HR Recruiter We are offering an opportunity in the manufacturing industry located in Fulton, Maryland. The role is for an HR Recruiter who will be instrumental in forming an event marketing team. The workplace will be primarily in-office and offers a short term contract employment opportunity. Responsibilities: • Responsible for creating and managing a team that will attend various events such as home shows, bridal shows, and expos. • Set up booths at these events to promote the company's products and services. • Play a key role in sourcing and building a pipeline of candidates for the shows. • Work alongside a team of managers operating in various territories serviced by the company. • Maintain a high productivity output, capable of managing a pipeline of up to 300 candidates for hire. • Candidates must be flexible with their schedule, willing to work during weekends and evenings. • Utilize skills such as high volume calls, CRM, ATS, and recruitment experience to achieve goals. • Manage full cycle recruiting, onboarding, and talent sourcing processes.

Sr Financial Analyst Robert Half may have a great employment opportunity for a Financial Analyst that is highly experience in in finance and top-notch communication skills. Are you looking to work at a progressive company with a growing team? Primary job functions consist of conducting financial modeling on various financial products as well as measuring, analyzing, and forecasting performance in conjunction with operating plans, advising management on the allocation of resources to best accomplish objectives, and preparing reports for management. This Financial Analyst role is located in the Dallas, Texas, and it is a permanent employment opportunity. If you enjoy forecasting, performance reporting, and expense management, then you may want to join an innovative team as a key business partner. If interested, email your resume to derek.kemp@roberthalfcom Your responsibilities - The ideal candidate should be a highly flexible individual who is adept at managing expectations and comfortable with handling large amounts of information - Endorse weekly, quarterly and annual Area/Segment-level Bookings as well as P& L forecasting - Collaborate with the Accounting team on the monthly and quarterly financial close process - Work alongside cross-functional partners in Accounting and Operations to see the proper execution of plans - Execute and monitor forecasting reports - Ensure business partners handle their resources by tracking monthly and quarterly performance through the comparison of actuals versus expectations - Collaborate with senior executives on strategic deep dives on creating financial models and insights on topics such as: Retention forecasts, event tracking and execution, Campaign Planning & Tracking, return on investment of strategic investments, and strategic resource allocation, and prioritization - Look over performance to date while assessing potential opportunities and risks - Drive monthly reporting to business partners on financial results and if any actions are required - Understand and explain internal and external drivers impacting performance and trending - Provide valuable foresight and decision support through effective Business Intelligence (BI)

Executive Assistant A company based out of The Woodlands is seeking an Executive Assistant for a remote opportunity. This will be a contract to hire opportunity and will require a minimum of 10 years’ experience supporting C-Suite Executives. If you are interested and qualified in this role, please apply today! Responsible for all activities related to executing the annual company meetings. The company meeting draws a global audience and allows attendees to share research, explore new ideas, build career opportunities, and collaborate on future projects. More than 35 organizations meet under the company banner to conduct society/organization business, contribute to the scientific/scholarly program, and provide networking and learning opportunities for their members and the broad community. Position Summary: The Executive Assistant (EA) works directly with the Executive Director and Meeting Director to ensure the strategic goals and programmatic initiatives of the company are met. As a key daily contributor to the leadership team, the EA provides administrative support to the Executive Director, Meeting Director, Board of Directors and Board appointed committees and task forces. The EA develops and carries out operational plans necessary for a wide range of activities as noted in the Key Responsibilities below. The position is full time, fully remote, and requires occasional travel (~ 4-6 trips per year). Key Responsibilities Provide administrative support to Executive Director and COMPANY Meeting Director, through scheduling of calls and calendar invitations and tracking completion of action itemsSchedule calls and meetings with governance, faculty leadership, and vendors as needed for strategic growth and driven initiatives.Maintain a deep understanding of the company strategic goals and programmatic initiatives; with Executive Team develop and carry out project plan to achieve these; track performance to schedule or metricsCreate reports, charts, documentation of company meeting outcomes, procedures or policies, presentation slidesWork closely with the Executive Director and/or Meeting Director to prepare and plan for monthly Board-driven committee and sub-committee planning calls, as needed.Administrative support of timelines, agendas and meeting needs for the Program Committee, Workshop Committee, and Presidential Plenary Planning Work Group.Arrange and manage board travel logistics, budgets and reimbursementsClear, professional communication with stakeholders by phone, email and social media platforms; rapid escalation of problems or issues to ensure timely awareness and resolution.Works closely with the team to provide detailed information and guidance to external vendors (hotels, venues, graphic design, marketing, caterers, etc.) to ensure performance expectations and timelines are met; negotiate with service providers to align with event budgets and to ensure maximum valueResearch and analyze potential partners/suppliers, market trends as needed.