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195 results for Records Specialist

Accounting Clerk <p>We are in search of a meticulous Finance Clerk to join our team in Stockton, California. This role revolves around the financial industry, specifically focusing on accounting functions. The Finance Clerk will be responsible for handling customer credit applications, maintaining accurate customer records, resolving credit-related inquiries, and taking appropriate action for delinquent payments. This role offers a contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process customer credit applications in a timely and accurate manner</p><p>• Maintain up-to-date and precise records of customer credit</p><p>• Handle customer inquiries related to credit and provide appropriate solutions</p><p>• Monitor customer credit accounts to identify delinquencies</p><p>• Implement appropriate measures to collect overdue payments</p><p>• Utilize accounting software, specifically Microsoft Office, for various tasks</p><p>• Understand and manage the purchase order process</p><p>• Employ skills in Accounts Payable (AP), 10 - Key Accounting, and Accounts Receivable (AR) in day-to-day tasks</p><p>• Ensure compliance with all financial regulations and standards.</p> Data Entry Clerk <p>We are offering a short-term contract employment opportunity in the Healthcare industry for a Data Entry Clerk. Based in Portland, Maine, you will be part of a team that performs a variety of administrative and clerical functions to support our office operations.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Perform data entry tasks with high accuracy.</p><p>• Scan documents and update electronic billing information.</p><p>• Handle filing duties and prepare routine correspondence.</p><p>• Use strong communication and organizational skills to effectively multi-task.</p><p>• Resolve any administrative issues that may arise in a timely manner</p> Referral Coordinator <p>We are offering a role in the healthcare industry, based in Oakland, California. The position is an Insurance Referral Coordinator, with a primary focus on coordinating patient referrals within a healthcare setting. This is a contract employment opportunity, which will be carried out in a dynamic and fast-paced work environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate patient referrals to specialists and follow up on the progress.</p><p>• Process insurance referrals and authorizations accurately and in a timely manner.</p><p>• Liaise with healthcare providers and insurance companies to ensure smooth referral processes.</p><p>• Utilize Electronic Medical Records (EMR) system to update patient records and referral information.</p><p>• Apply basic medical terminology knowledge to understand and manage patient cases.</p><p>• Communicate effectively with patients to inform them about their referral status and any associated procedures.</p><p>• Ensure compliance with healthcare regulations and confidentiality guidelines while handling patient data.</p><p>• Resolve any issues related to referrals and insurance authorizations.</p><p>• Work closely with medical front office staff to ensure seamless patient service.</p><p>• Continuously learn and stay updated with changes in insurance policies and healthcare regulations.</p><p><br></p><p>If you are interested in this role apply today and call us at (510) 470-7450</p> Staff Accountant <p><em>To apply to this hybrid role, please send your resume to John Sadofsky at [email protected]</em></p><p><br></p><p>Join the wave of young finance professionals who are swapping their mundane 9-5s for fresh opportunities with Chicago’s top companies.  </p><p><br></p><p><strong><u>Position Overview</u></strong></p><p>The Staff Accountant is responsible for the application of rents to the tenant accounts including maintenance of the bank table and recommending updates to the Address book, to maximize efficiency of the JDE AutoCash system. Overall, we seek qualities that display our company’s core values which are Humility, Attitude, Do the Right Thing, Together and Own it.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Work with tenants that are requesting the ability to submit payments via ACH or Direct Debit. This includes initial contact, testing, and implementation</li><li>Maintain of systems to ensure maximum auto-application of checks. This includes but is not limited to the following:</li><li>Maintenance of tenant bank account tables so checks will match to the proper account during check integration processes.</li><li>Proper set up and maintenance of parent relationship records to efficiently handle incoming checks that pay for multiple DBAs out of the same bank account.</li><li>Initiating and relieving temporary system account application blocks (DAC, DAR) when appropriate for proper application.</li><li>Process all security deposits and pre-paid rent per departmental procedure to ensure that they are correctly identified and classified in the PM Module</li><li>Use multiple bank websites, perform daily analysis of all NSF and Stop Pay checks in order to properly record to tenant accounts and subsequent notification to Accounts Receivable or CAC</li><li>Review and process any applicable DRQs in a timely manner, including security deposit refunds according to departmental procedure</li><li>Work with Manager to initiate transfer of any checks sent to the incorrect lockbox. This is typically due to tenant error, bank error, or a tenant wanting to transfer funds/credits from one unrelated center to another</li><li>Research and resolve all bank account reconciliation issues assigned</li><li>Assist Property Accounting with integration of newly acquired centers and disposition of sold centers. This requires ensuring that all previous owner policies and data are correctly walked over to the company's systems, and all account balances are transferred over properly, ensuring that we provide accurate records to any new owners of our sold properties</li><li>Journal non-tenant payments from lockbox to correct GL accounts ensuring valid coding of these items and ensuring proper authorization.</li><li>Process and refund of tenant security and construction deposits.</li><li>Reconcile deposits through the use of the required vs received report for all assigned properties. Work with applicable departments to resolve discrepancies</li></ul><p><br></p> Cancer Programs Coordinator We are offering a short term contract employment opportunity for a Project Manager in the healthcare industry based in New Port Beach, California. This role primarily involves coordinating and providing support for various programs and events, developing and executing administrative responsibilities, and interacting with multidisciplinary teams to improve services. <br><br>Responsibilities: <br><br>• Coordinate with various teams in the development, implementation, and execution of administrative duties, educational events, community outreach, and awareness events<br>• Participate in events, program meetings, and workshops to convey and gather information required to improve services<br>• Assist with the readiness of classes and meetings, ensuring that audio-visual equipment and supplies are available, and rooms are prepared appropriately<br>• Provide support to patients and their caregivers with travel and accommodation planning<br>• Assist in the collection and entry of data, development of presentations, and scheduling of patients and meetings/events<br>• Collaborate with multidisciplinary teams to educate physicians and staff regarding program elements and implementation<br>• Assist with front office duties as necessary to assure efficient patient care and provide coverage for other program coordinators as needed<br>• Handle the obtaining of medical records from offsite facilities<br>• Demonstrate proficiency in various software such as Microsoft Excel, Microsoft Word, and Microsoft PowerPoint in the execution of duties<br>• Exhibit strong interpersonal skills and the ability to innovate in the coordination and execution of tasks<br>• Ensure customer satisfaction through efficient handling of inquiries and providing support for clinical trial operations and healthcare processes. <br><br>Skills: <br><br>• Microsoft Excel<br>• Planning<br>• Microsoft<br>• Answering Inbound Calls<br>• Materials Handling<br>• Microsoft Word<br>• Quality<br>• Scheduling<br>• Presentations<br>• Workstation Support<br>• Medical Coverage<br>• Benefit Functions<br>• Facility<br>• Implementation<br>• Microsoft PowerPoint<br>• Travel<br>• Customer Satisfaction<br>• Clinical Trial Operations<br>• Process Improvement<br>• Medical Records<br>• HealthCare.gov<br>• Interpersonal Skills<br>• Coordination<br>• Data Collection<br>• Innovation MSP Level 2 Technician We are offering a short term contract employment opportunity for an Account Manager in Duluth, Georgia. This role primarily involves handling customer credit applications and maintaining customer credit records in a diligent and efficient manner. The industry of operation is the telecom sector and the role will be based at our office.<br><br>Responsibilities:<br><br>• Manage the processing of customer credit applications with accuracy and efficiency<br>• Maintain and update customer credit records regularly<br>• Monitor customer credit accounts and take necessary actions for the collection of delinquent payments<br>• Resolve customer credit inquiries promptly and professionally<br>• Utilize skills in networking, Microsoft, and Apple devices for efficient execution of tasks<br>• Handle printer problems and other computer-related issues that may affect the credit application processing<br>• Collaborate with other team members to ensure smooth operations and customer satisfaction<br>• Stay updated with the latest industry trends and advancements in credit management<br>• Adhere to the company's policies and guidelines while executing tasks<br>• Ensure all work is completed within the given timeline and meets the required quality standards. PT Project Assistant <p>Perfect for an ambitious self-starter interested in working for a Non-Profit company, this Project Assistant role is available through Robert Half. As a <strong><u>Part-Time</u></strong><u> Project Assistant</u>, you will play a crucial role in supporting the promotional efforts to increase brand visibility and attract a wider audience. Collaborating closely with the event Manager, you will assist in planning and executing events and other promotional initiatives that enhance brand presence and engagement with the market.</p><p> </p><p>The long-term contract / temporary Project Assistant role will be based in <strong>ONSITE </strong>in Lexington/Columbia, South Carolina.</p><p> </p><p>Major responsibilities</p><p> </p><p>- Analyzing information, preparing reports, proofreading and editing documents, and developing presentations</p><p> </p><p>- Keeping project deliverable schedules on track and assisting Project Managers by organizing team meetings and communication according to project specifications</p><p> </p><p>- Using online resources to research information</p><p> </p><p>- Communicate project information to key partners</p><p> </p><p>- Organizing travel and accommodation arrangements for project-related events, including training seminars and conferences</p><p> </p><p>- Seeking additional information to complete documents as necessary</p><p> </p><p>- Creating written records of meetings and maintaining task and progress records</p><p> </p><p>- Help out project teams by providing administrative, technical and clerical support</p> Data Entry Clerk <p>We are seeking a Data Entry Clerk to join our team near Little Ferry, New Jersey. This role involves processing customer credit applications, maintaining customer credit records, and addressing customer credit inquiries. In addition to these duties, the role also entails monitoring customer credit accounts and taking necessary actions to collect overdue payments.</p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Process customer credit applications in an accurate and efficient manner</p><p>• Maintain up-to-date and accurate customer credit records </p><p>• Handle customer credit inquiries and resolve any issues or discrepancies</p><p>• Monitor customer credit accounts and take necessary actions for overdue payments</p><p>• Conduct data entry tasks and ensure the accuracy and completeness of data</p><p>• Carry out invoicing tasks and verify billing information</p><p>• Review and resolve billing discrepancies</p><p>• Assist with other responsibilities as needed</p><p>• Utilize Microsoft Excel and Word for various data entry and billing functions</p><p>• Provide excellent customer service at all times.</p> Customer Service Representative <p>We are offering a contract to hire employment opportunity for a meticulous Credit Clerk in Bayonne, New Jersey. This role will focus on customer service, particularly in processing customer credit applications and maintaining accurate customer credit records. The successful candidate will be responsible for dispatching technicians for daily appointments and following up with customers to confirm times.</p><p><br></p><p>Responsibilities: </p><p>• Process customer credit applications in an accurate and efficient manner</p><p>• Maintain accurate customer credit records and resolve customer credit inquiries</p><p>• Monitor customer credit accounts and take appropriate action to collect delinquent payments</p><p>• Answer and manage inbound calls and emails, with an expectation of handling 50 calls and 50 emails per day</p><p>• Act as the primary point of contact for customers, scheduling repairs and maintenance services for commercial kitchens</p><p>• Conduct data entry tasks, with a significant degree of repetition</p><p>• Utilize Microsoft Excel and Microsoft Word for various tasks, including order entry</p><p>• Maintain a high standard of customer service in all interactions, whether via phone calls or email correspondence. </p><p><br></p><p>Note: This role does not require a specific duration of commitment.</p> Bookkeeper <p>We are seeking a diligent and meticulous Credit Clerk based in Cleveland, Ohio. This role will involve working in the finance industry, specifically in the function of a Bookkeeper. The incumbent will be responsible for maintaining and monitoring financial records, processing customer credit applications, and resolving customer credit inquiries.</p><p><br></p><p>Responsibilities: </p><p><br></p><p>-      Recording day to day financial transactions and completing the posting process in QuickBooks and QuickBooks online</p><p>-      Performing reconciliations of bank and other accounts on a monthly basis to ensure accuracy</p><p>-      Processing accounts payable in a timely manner</p><p>-      Ensuring payroll accuracy and handling payroll tax issues</p><p>-      Maintaining an orderly accounting filing system</p><p>-      Communicating with clients, vendors, and tax agencies when it comes to client inquiries</p><p>-      Maintaining and monitoring financial records</p><p>-      Assembling information for external auditors for the annual audit</p><p>-      Preparing financial statements </p><p>-      Handling monthly, quarterly, and annually closings</p><p>-      Providing clerical and administrative support to management as requested</p><p><br></p> Staff Accountant We are offering a contract employment opportunity for an organized and detail-oriented Staff Accountant in our Insurance sector, located in DENVER, Colorado. This role will focus on credit management and general ledger functions, as well as end-of-month close activities. You will be responsible for maintaining accurate credit records and processing customer credit applications. <br><br>Responsibilities: <br>• Oversee premium administration for client companies, ensuring legal and regulatory compliance<br>• Use specialized knowledge of treaty, statutory, and IFRS guidelines to identify, evaluate, and investigate reporting inconsistencies<br>• Establish accurate reporting for premiums, policy exhibit data, statutory, and tax reserves<br>• Review experience refunds, brokerage fees, and premium tax reimbursements, making adjustments as necessary for final reports<br>• Communicate effectively with both internal and external clients, serving as a subject matter expert for your assigned companies<br>• Utilize skills with General Ledger and Month End Close processes to maintain accurate records and ensure timely completion of tasks. Medical Billing/Claims/Collections <p>Robert Half is supporting a healthcare client with an immediate need for a skilled full-time OR part-time Medical Claims Specialist. As a full-time OR part-time Medical Claims Specialist, you will be supporting the submittal of medical claims to both Government and Commercial insurance payers as well as following up on denials and submitting appeals. We are offering a role in the Medical Claims located west of downtown Cincinnati. After a period of onsite training, an option to work hybrid or fully remote may be offered.</p><p><br></p><p>Responsibilities:</p><p>• Accurate completion of medical claims and submittals using an EHR System such as EPIC or eClinicalWorks.</p><p>• Understanding of EOB - Explanation of Benefits, Claim Denials, and Denial Codes</p><p>• Handling of appeals in cases of denied claims</p><p>• Ensuring adherence to medical billing/claims/collections industry standards and regulations</p><p>• Regularly updating skills and knowledge in the field of medical billing/claims/collections.</p> Patient Care Coordinator <p>The ECM Case Manager is responsible for outreach, engagement, and providing support and linkage to wellness/recovery resources, both in person and virtually to assist clients in reaching the optimal level of wellness and functional capability. The ECM Case manager works with highest risk Medi-Cal members with the most complex medical and social needs, connecting with all their providers to coordinate areas of care and support.</p><p><br></p><p>Duties and Responsibilities:</p><p><br></p><p>Engages and enrolls community members eligible for Enhanced Care Management support</p><p>• Assesses client need areas</p><p>• Develops an individualized care plan with each client that is updated as needed</p><p>• Coordinates care for clients with a multidisciplinary clinical team and outside agencies.</p><p>• Facilitates referral linkages to community resources and performs case management services.</p><p>• Assist clients with the development of social and community support systems.</p><p>• Develops effective working relationships with agencies, organizations and providers to advocate for clients.</p><p>• Documents and maintains clinical records per appropriate standards and regulations.</p><p>• Conducts outreach in diverse community settings.</p><p>• Participate in clinical supervision, consultations, and trainings.</p><p>• Provide translation services as needed.</p><p>• Complete other duties and related projects as assigned.</p><p><br></p><p><br></p><p><br></p> Customer Service Representative <p>We are offering a contract opportunity for a Customer Service Representative in Spokane, Washington. You will be joining our team as a Credit Clerk, tasked with handling customer credit applications and maintaining customer credit records in an organized and efficient manner. This role is based in the healthcare industry, specifically dealing with Consumer Driven Health Care (CDH) Clerical Services.</p><p><br></p><p>Responsibilities:</p><ul><li>Adjudicate claims received via email, mail, fax, online, or in-person.</li><li>Review the claim in the system if received electronically, or on paper if received through manual submission for expenses to validate if they are IRS eligible expenses for reimbursement or not.</li><li>Answer client and participant inquiries received via phone, email, mail, fax, online, or in-person.</li><li>Consumer Correspondence</li><li>Print denial letters, repayments notifications, receipt reminders, follow-up letters.</li></ul><p><br></p> Accounting Clerk <p>Robert Half is partnering with a wholesale client in the Oil industry in search for an Accounting Clerk. The role involves managing the financial data of our company and ensuring all payments and credit applications are processed accurately and timely. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage the process of check runs, ensuring all payments are accurate and timely</p><p>• Handle check transactions for various vendors, ensuring proper documentation and approval</p><p>• Create and maintain Excel spreadsheets for tracking and reporting financial data</p><p>• Process credit card transactions and reconcile related accounts</p><p>• Apply Electronic Payments to the appropriate accounts</p><p>• Prepare daily deposits and ensure that all payments are accurately recorded</p><p>• Reconcile payment applications to verify the accuracy of account balances</p><p>• Use Sage MAS 90 for various accounting tasks</p><p>• Ensure all vendor payments have been processed and recorded correctly</p><p>• Handle check processing efficiently, maintaining accurate records.</p> Customer Service Representative <p>We are offering a contract employment opportunity for a Customer Service Representative in Elyria, Ohio. This role involves customer service responsibilities within the aerospace manufacturing industry, with a specific emphasis on credit-related duties. The position is based on-site and a great opportunity if you love working in a fast-paced environment. The hours for this position are Monday-Friday from 8:00am-5:00pm. </p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Manage customer service inquiries and issues, ensuring a high level of customer satisfaction</p><p><br></p><p>• Accurately process customer credit applications, following established guidelines and procedures</p><p><br></p><p>• Maintain and update customer credit records in the ERP system (Oracle)</p><p><br></p><p>• Monitor customer credit accounts for any discrepancies or delinquent payments and take appropriate action to rectify these issues</p><p><br></p><p>• Utilize CRM system to manage customer interactions and data</p><p><br></p><p>• Collaborate with other team members to ensure efficient and effective customer service delivery</p><p><br></p><p>• Utilize computer data entry skills to update and maintain customer and transactional records</p><p><br></p><p>• Utilize knowledge of the aerospace manufacturing industry to better understand and meet customer needs</p><p><br></p><p>• Resolve customer service issues in a timely and effective manner</p><p><br></p><p>• Answer customer inquiries related to credit applications, account status, and other related topics.</p> Customer Service Representative <p>We are offering a short term contract employment opportunity for a Customer Service Representative based in North Attleboro, Massachusetts. This role is primarily focused on supporting the Production department, taking orders, and fulfilling them from the warehouse. You will also be responsible for maintaining meticulous records through data entry and ensuring accurate inventory levels.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Take orders and fulfill them physically from the warehouse, ensuring accuracy and efficiency.</p><p>• Perform data entry tasks to log quantities of fulfillment and track purchase orders.</p><p>• Verify the correctness of delivery addresses to avoid errors in shipment.</p><p>• Regularly check inventory levels to ensure adequate stock is maintained.</p><p>• Utilize your technical skills to ensure smooth operations and efficient customer service.</p><p>• Use your strong organizational skills and attention to detail to maintain accurate records and manage tasks efficiently.</p><p>• Communicate with customers through email correspondence and inbound and outbound calls to address inquiries and issues.</p><p>• Execute order fulfillment tasks and track inventory effectively to avoid discrepancies.</p> Administrator, HR Support (Data Entry) <p>We are seeking a detail-oriented and organized individual to join our Human Resources team as an HR Assistant, primarily responsible for data entry. The HR Assistant will play a vital role in maintaining accurate and up-to-date employee records, ensuring compliance with company policies and legal requirements.</p><p><br></p><p>Responsibilities:</p><ol><li>Data Entry: Accurately input employee information into HR databases and systems, including personal details, employment history, benefits, and payroll information.</li><li>Record Maintenance: Regularly update and maintain employee records to ensure accuracy and completeness.</li><li>Documentation: Assist in the creation and maintenance of HR-related documents, including employment contracts, offer letters, and termination paperwork.</li><li>Compliance: Ensure compliance with relevant labor laws and regulations by accurately recording and documenting employee data.</li><li>Reporting: Generate reports as needed for HR managers and other departments, providing insights into key HR metrics and trends.</li><li>Communication: Collaborate with HR team members to communicate updates or changes in employee information effectively.</li><li>Support: Provide administrative support to the HR department as needed, including scheduling interviews, coordinating employee events, and responding to inquiries from employees.</li><li>Confidentiality: Maintain strict confidentiality of employee information and adhere to data protection policies and procedures.</li></ol><p><br></p> Contracts Administrator/ Coordinator <p>Robert Half has partnered with a company seeking a contract-to-hire, for a hybrid (2in, 3 out) Contracts Administrator/Coordinator role based in El Segundo, California.</p><p><br></p><p>This is an amazing opportunity to work in the bio-medical field in legal while helping to advance a cure for cancer !</p><p><br></p><p><em>The role is primarily focused on compliance, data entry, and review tasks, providing a supportive function for a team of attorneys. The individual will be a part of our legal department, contributing to our mission of changing the world for patients. </em></p><p><br></p><p>Responsibilities:</p><p>• Assist in the coordination and administration of contracts such as NDAs, SOWs, MSAs, Vendor Agreements.</p><p>• Ensure accurate data entry and maintain records in CRM, About Time, and other related systems.</p><p>• Compare and review documents for consistency and accuracy.</p><p>• Provide support to attorneys in maintaining schedules, outlook, email, and word processing tasks.</p><p>• Track changes and update documents as required.</p><p>• Ensure professionalism in writing and pay attention to spelling and detail.</p><p>• Use DocuSign for getting agreements solidified from company/attorneys and CFO.</p><p>• Report to the manager of contract operations.</p><p>• Demonstrate proficiency in using MS Office tools for data entry, sorting, and formatting tasks.</p> Accounting Manager We are seeking an Accounting Manager in St Louis Earnings Tx, Missouri, 63110-2031, United States. This role is crucial to our finance team and offers a contract to hire employment opportunity. The primary responsibilities include managing financial processes, overseeing invoicing, and handling financial reporting and reconciliation tasks. A strong understanding of Excel and financial statement preparation is crucial in this role.<br><br>Responsibilities:<br>• Oversee the financial close process and ensure the monthly financial close is conducted accurately and timely<br>• Handle reconciliations and bank reconciliations to ensure all financial data is accurate<br>• Utilize MS Excel to generate financial reports, balance sheets, and review financial statements<br>• Prepare financial statements and review them for accuracy<br>• Oversee invoicing payable and ensure it is conducted in a timely and accurate manner<br>• Manage job costing software and ensure it is updated with the latest financial data<br>• Monitor customer credit accounts and take appropriate action to collect delinquent payments<br>• Process customer credit applications accurately and efficiently<br>• Maintain accurate customer credit records<br>• Resolve customer credit inquiries in a prompt and professional manner. Staff Accountant <p><em>To apply to this hybrid role, please send your resume to John Sadofsky at [email protected]</em></p><p><br></p><p>Is your current job giving “all-work-no-play” when it should be giving “work-life balance + above market pay rates”? </p><p><br></p><p><strong><u>Job Description:</u></strong></p><p>The Accounting team is building out scalable systems and processes to support company expansion, while maintaining standards for accuracy and accountability. This role will play an integral role in designing and building these processes, as well as collaborating with business partners to implement them throughout the organization. </p><p><br></p><p><strong><u>Staff Accountant Responsibilities </u></strong></p><p>• Maintaining financial reports, records, and general ledger accounts</p><p>• Preparing journal entries, analyses, and account reconciliations and assisting with monthly close processes</p><p>• Performing monthly balance sheet reconciliations</p><p>• Meeting processing and reporting deadlines</p><p>• Responding to information requests from Brokerage Offices</p><p>• Reviewing financial statements and assisting with audits</p><p>• Ensuring compliance with GAAP</p><p>• Assisting the Accounting Manager and Controller with special projects, as needed</p><p> </p> Project Assistant We are seeking a Project Assistant based in Saxonburg, Pennsylvania. This role provides an opportunity to join our team and assist in managing various projects. The job functions in this role include administrative responsibilities, assisting project managers, and maintaining a strong customer service focus. The role offers a contract to hire employment opportunity.<br><br>Responsibilities:<br>• Assist the project manager in organizing, planning, and executing projects<br>• Provide excellent customer service to both internal and external stakeholders<br>• Perform data entry tasks and manage timelines for project completion<br>• Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to complete tasks and maintain records<br>• Organize files, documents, and resources to ensure easy access and retrieval<br>• Perform scanning and shipping functions as required<br>• Maintain a proactive approach to problem-solving and decision-making<br>• Adapt to changing priorities and display flexibility in managing multiple tasks<br>• Collaborate with team members to ensure effective and efficient workflow<br>• Uphold the highest standards of professionalism and conduct at all times. Administrative Assistant <p>Robert Half is partnering with a growing construction company that is looking to hire an Administrative Assistant. The Administrative Assistant will report directly to the Project Manager and Owner of this company. </p><p>Key Responsibilities:</p><ul><li>Permitting Coordination: Manage and secure permits for all construction projects on a national level, ensuring compliance with local regulations and timely approvals.</li><li>Insurance Management: Process Certificates of Insurance, including filing W9 forms, updating job logs, and ensuring all insurance documentation is current and accurately maintained.</li><li>License Management: Oversee the acquisition and renewal of necessary licenses for various projects, maintaining up-to-date records.</li><li>Contract Administration: Create and manage AIA contracts for approximately 30 different projects annually, ensuring accuracy and adherence to project specifications.</li><li>Notarization: Notarize a variety of documents as needed, ensuring legal and procedural compliance.</li><li>General Office Duties: Perform general office tasks including filing, organization, and ordering office supplies to maintain a well-functioning office environment.</li></ul><p>This role is 100% in office. </p><p><br></p><p><br></p> Sr. Accountant <p>Our client is seeking a highly skilled and experienced Senior Accountant to join our finance team. The Senior Accountant will be responsible for ensuring the accuracy and integrity of financial records, preparing financial statements, and providing key insights through financial analysis. This role is critical in supporting our financial operations and contributing to the strategic financial planning of the organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><ul><li>Financial Reporting: Prepare and review monthly, quarterly, and annual financial statements in accordance with Generally Accepted Accounting Principles (GAAP).</li><li>General Ledger Management: Maintain and reconcile general ledger accounts, ensuring all financial data is accurate and up-to-date. Perform month-end and year-end close processes.</li><li>Budgeting and Forecasting: Assist in the preparation of budgets and forecasts. Monitor and analyze budget variances and provide actionable insights.</li><li>Audit Preparation: Coordinate and prepare for internal and external audits. Ensure all financial documentation is accurate and available for auditors.</li><li>Compliance: Ensure compliance with all relevant financial regulations and company policies. Stay informed on changes in accounting standards and regulations.</li><li>Internal Controls: Develop, implement, and maintain effective internal control procedures to safeguard assets and ensure the accuracy of financial data.</li><li>Accounts Payable and Receivable: Oversee the accounts payable and receivable functions, ensuring timely and accurate processing of transactions.</li><li>Financial Analysis: Conduct financial analysis to support business decisions, including cost analysis, profitability analysis, and trend analysis.</li><li>Tax Compliance: Assist in the preparation and filing of tax returns and ensure compliance with all tax regulations.</li><li>Special Projects: Participate in special projects and initiatives as assigned by the Finance Manager/Director.</li></ul> Bookkeeper We are looking for a dedicated Bookkeeper to join our team in Colorado Springs, Colorado. This role offers an exciting opportunity to work remotely, maintaining financial records and ensuring the accuracy of financial transactions from the comfort of your own home. The role involves a variety of tasks, including managing accounts receivable, cleaning up journal entries, and verifying account transfers. <br><br>Responsibilities <br><br>• Manage and maintain accounts receivable, ensuring timely and accurate processing<br>• Clean up journal entries to ensure accuracy and organization<br>• Verify correct transfer of accounts to maintain financial integrity<br>• Maintain the accuracy of the chart of accounts for efficient record keeping<br>• Handle accounts receivable using manager software and import to QuickBooks<br>• Set up and execute necessary entries, coordinating with sales/bank entries<br>• Ensure meticulous attention to detail in all financial tasks<br>• Display strong organizational skills to manage multiple tasks efficiently<br>• Work independently in a remote setting, demonstrating adaptability and open-mindedness<br>• Showcase expertise in QuickBooks, both desktop and online versions, for efficient financial management.
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