Adjoint à la direction/commis comptable<p>Notre client, un<strong> cabinet comptable</strong> en forte croissance situé à Laval, recherche un adjoint à la direction/commis comptable. </p><p> </p><p>Type d'emploi : Temps plein, permanent (entre 24 heures et 35 heures par semaine selon vos disponibilités)</p><p>Mode : présentiel</p><p><br></p><p>Responsabilités:</p><p>o Créer des dossiers clients dans notre logiciel de client Dt Gestion</p><p>o Créer des ouvertures de portail dans Taxprep</p><p>o Créer et faire le suivi des procurations ARC et Revenu Québec pour tous les nouveaux clients</p><p>o Transmettre les documents à signer pour les impôts particuliers, impôts de société et les États financiers</p><p>o Produire des lettres pour les clients pour l’acception de mandat spéciaux</p><p>o Scanner les dossiers de tenue de livres que les techniciens comptables ont complété la tenue de livres</p><p>o Payer les factures de nos fournisseurs</p><p>o transmettre à la paie à Nethris</p>Executive Assistant<p><strong>This opening for an Executive Assistant from Robert Half is designed for a professional who can take on a range of administrative tasks for executive management. You will play a critical role in supporting the ongoing operations of a growing company and be able to develop your professional experience and relationships. This Executive Assistant opportunity is located in the Pembroke, Ontario area and is a long-term contract employment role.</strong></p><p><br></p><p><strong>Responsibilities</strong></p><p><br></p><ul><li>Screen calls</li><li>Plan travel and meeting arrangements</li><li>Instruct and direct other support staff and customer relations</li><li>Forming presentations</li><li>Put together reports and financial data</li><li>Manage Calendar</li></ul>Executive Assistant<p>Robert Half is actively searching for an Executive Assistant. This individual will help maintain administrative duties and other projects as assigned. You will play a critical role in supporting the ongoing operations of a growing company and be able to develop your professional experience and relationships. This Executive Assistant opportunity is located in the Vancouver, British Columbia area and is a long-term contract / temporary to hire employment role.</p><p><br></p><p>How you will make an impact</p><p><br></p><p>- Manage incoming calls and calendar management </p><p><br></p><p>- Educate and run other support staff and customer relations</p><p><br></p><p>- Formulating presentations</p><p><br></p><p>- Prepare reports and financial data</p><p><br></p><p>- Make travel and meeting arrangements</p>Executive and Personal Assistant<p>My Downtown client within the financial services and private investment industry is looking for an ambitious, highly organized and professional Executive & Personal Assistant to join their team. This will support the a senior executive and provide some support to the operations team. This roles offers a hybrid work environment with the option to work from home and in office. Some of the key responsibilities will include, heavy calendar management, travel arrangements, meeting coordination, presentations, reviewing, editing, formatting documents, expense reporting, credit card reconciliations, along with personal assistance. Personal assistance will include a variety of responsibilities including being the point of contact on properties, scheduling personal appointments. There is ample opportunity for the right candidate to learn and grow if this is of interest to them. This is a really exciting organization join a reputable, fun and growing organization. This successful candidate will be someone who thrives in an environment with highly motivated and driven professionals, who enjoys coming to a beautiful office space and collaborating with team members.</p><p><br></p><p><br></p>Personal & Executive Assistant<p>My Richmond client is seeking an Executive and Personal Assistant within the financial services. This role will report directly to the owner and collaborate with the team. Some key responsibilities include;</p><ul><li>Calendar management</li><li>Meeting arrangements</li><li>Filing and streamlining filing on to a new cloud based platform</li><li>Personal filing</li><li>Arranging events, organizing catering</li><li>Expenses and credit card reconciliation</li></ul><p><br></p><p><br></p>Executive Assistant<p>If you're skilled at handling a multitude of administrative tasks, Robert Half has an open position for an Executive Assistant who will work to support a C level executive. You will play a critical role in supporting the ongoing operations of a growing company and be able to develop your professional experience and relationships. This Executive Assistant opportunity is located in the Stoney Creek, Ontario area and is a permanent employment role. This is an in office position. If you are looking to join a successful organization that values their employees, celebrates all accomplishments and milestones and offers a positive supportive culture, this may be for you.</p><p><br></p><p>How you will make an impact</p><p><br></p><ul><li>Calendar Management</li><li>Organizing presentations</li><li>Meeting planning and preparation</li><li>Arrange travel and meeting arrangements</li><li>Assemble reports and financial data</li><li>Event planning</li></ul>Jr. Executive Assistant<p>Are you an accomplished and multifaceted administrator with a passion with helping others to understand technology and simple business challenges? Are you a person who loves diversity and learning about all types of businesses? If so, put your talents to the test. Robert Half is seeking a skillfully diverse Jr. Executive Assistant for our very reputable client. Ideally you are seeking a role that can provide long term stability and tenure, with a lot of room of growth! </p><p><strong> </strong></p><p>The administrative coordinator has the overall responsibility to serve as the internal glue that binds the team. As an intermediary between departments, you not only help wherever it is needed, but you support the CEO with travel and a host of other initiatives! </p><p><strong> </strong></p><p><strong>Why join our client?</strong></p><ul><li>They work together harmoniously, a group and high performing and fun colleagues with laughs for days! </li><li>They are the type of team members who will always greet you with a smile and a genuine desire to know how you are doing. </li><li>They do morning stretches in office to get everyone moving and laughing together – truly a FUN place to work! </li></ul><p><br></p>Assistant Controller<ul><li>Responsible for the integrity, completeness and accuracy of financial information and systems of the organization in local GAAP and US GAAP. </li><li>Revenue accounting, statutory reporting, consolidation of subsidiaries, management and business metrics reporting, and Treasury </li><li>Lead and manage the Revenue Team </li><li>Review and preparation of monthly revenue journals and balance sheet reconciliations including associated royalties and rebates </li><li>Oversee the monthly review of revenues, cash collection and bad debt </li><li>Review and prepare month-end revenue reports, commentaries and variance analysis </li><li>Oversee the quarterly contract review process </li><li>Provide technical expertise oversight related to revenue recognition matters </li><li>Research accounting issues and provide recommendations that are compliant with generally accepted compliance principles </li><li>Provide input into customer and contract opportunities </li><li>Support the FP& A team in revenue, rebates and royalties budgeting and forecasting </li><li>Mentor and coach the Revenue Team </li><li>Ensure all matters concerning corporate governance are carried out as per company guidelines </li><li>Responsible for observance of all corporate standards for finance and control areas </li><li>Production of required monthly and ad hoc revenue, treasury and reports </li><li>Prepare detailed reports on audit outcomes and provide recommendations to improve accounting and management practices within the company </li><li>Liaison with internal and external auditors and tax advisors as required</li></ul>Assistant(e) en approvisionnement<p>Vous cherchez à rejoindre une entreprise exceptionnelle dans le secteur de la construction? Notre client, situé à Lévis, près de Québec, est à la recherche d'un assistant en approvisionnement. En collaboration et sous la direction de son supérieur, l'assistant en approvisionnement apporte un soutien à son département, ventes et logistique, afin d'assurer le bon déroulement des activités de l'entreprise.</p><p><br></p><p><strong><u>Tâches et responsabilités</u></strong></p><ul><li>Achats - Commander les produits :</li><li>Créer et compléter les bons de commande informatisés et les transmettre aux fournisseurs (commandes spéciales) et en assurer le suivi.</li><li>Réception et retour des marchandises</li><li>Acceptation informatisée des produits reçus.</li><li>S'assurer que les produits et les quantités sont corrects.</li><li>S'assurer que les prix saisis sont ceux facturés: Suivre les B/O à la réception</li><li>Gérer les retours aux fournisseurs (RMA)</li><li>Production et traitement : suivi des dossiers</li><li>Traiter les commandes reçues des clients industriels</li><li>Démarrage de la production</li><li>Établir les plans de chargement et coordonner le transport</li><li>Facturation</li><li>Travailler en étroite collaboration avec les services de vente, d'achat et de logistique des différents sites, afin de s'assurer qu'ils reçoivent les produits commandés par bateau dans les délais et selon les spécifications requises.</li><li>Ouvrir un dossier ; diviser et imprimer les commandes pour l'emballage maritime ; remplir et imprimer les bons de livraison ; imprimer les étiquettes jaunes ;</li><li>Retourner les étiquettes/préparer les documents pour le port</li></ul>Legal Administrative Assistant<p>We are seeking a highly detail-oriented and proactive Legal Administrative Assistant (LAA) to join the Employment & Labor Law team of our client, a global law firm. The successful candidate will provide comprehensive administrative support to one of the Partners, ensuring the smooth operation of our practice and delivering top-tier service to our clients.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule appointments, and coordinate meetings and conferences</li><li>Prepare, format, and proofread legal documents, correspondence, and reports. Maintain and organize physical (and electronic) files.</li><li>Serve as a liaison between clients and lawyers, handling inquiries and relaying messages promptly and professionally.</li><li>Assist in the preparation and filing of legal documents, including pleadings, motions, and discovery materials. Track case deadlines and ensure timely submissions.</li><li>Conduct legal research and compile information to support in case preparation.</li><li>Assist with timekeeping, billing, and processing invoices. Maintain accurate records of billable hours and expenses. (50%)</li><li>Perform various administrative tasks, including answering phones, managing mail, and ordering office supplies.</li></ul>Assistant Manager, Financial Reporting<p>Our client based downtown is looking for a Assistant Manager, Financial Reporting. (IFRS)</p><p><br></p><p>They are seeking a highly skilled, motivated, and detail-oriented professional to join their Finance team as a key player in the financial reporting function. The successful candidate will play a crucial role in ensuring accurate and timely financial reporting, maintaining compliance with accounting standards, and providing valuable insights to support strategic decision-making.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare and analyze quarterly and annual financial statements in accordance with IFRS.</li><li>Oversee the preparation of internal and external financial reports, ensuring accuracy and completeness.</li><li>Collaborate with cross-functional teams to gather financial data and support the budgeting and forecasting processes.</li><li>Ensure compliance with relevant accounting standards, regulations, and company policies.</li><li>Assist in the implementation and maintenance of accounting policies and procedures.</li><li>Perform variance analysis and provide explanations for financial performance to senior management.</li><li>Coordinate with external auditors during the annual audit process.</li><li>Mentor and provide guidance to junior members of the finance team.</li><li>Carry out ad hoc financial analysis, reports and projects as required.</li><li>Other duties may be assigned as needed to ensure the efficient operation of the department.</li></ul>Program and Services Assistant<p>We are currently seeking a motivated and detail-oriented Program and Services Assistant to support our fantastic client in the Fraser Valley. The ideal candidate will play a crucial role in ensuring the smooth operation for the programs and services, providing exceptional support to both clients and internal stakeholders.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p><br></p><p>• Process program applications and registrations with accuracy and efficiency.</p><p>• Handle payment processing and ensure timely and accurate financial transactions.</p><p>• Respond to program inquiries from clients, partners, and stakeholders in a professional and courteous manner.</p><p>• Provide general administrative support, including scheduling appointments, managing correspondence, and maintaining records.</p><p>• Demonstrate meticulous attention to detail in all tasks to ensure quality and accuracy.</p><p>• Collaborate effectively with team members to streamline processes and improve service delivery.</p><p>• Assist in the development and implementation of program-related initiatives and projects.</p>Accounting Assistant<p>This client of Robert Half is seeking an Accounting professional to focus on bookkeeping and other general accounting-related tasks. To thrive in this role, you will provide support to the financial team and various executives in different areas of administration, including accounting/finance, inventory management and projects. The primary duties include playing an integral role in creating, maintaining and completing various reports, financial data and supporting in the completion of various audits. </p><p><br></p><p>Duties and Responsibilities </p><p>• Full cycle accounting in Accounts Receivable and Accounts Payable. </p><p>• Use accounting software to manage reports and track financial data. </p><p>• Manage a systematic filing system. </p><p>• Prepare documents for company Accountant or for executives.</p><p>• Compile data for income tax returns. </p><p>• Verify or reconcile bank transactions. </p><p>• Prepare and file sales tax returns. </p><p>• Plan, coordinate, and successfully execute a variety of business requests. </p><p>• Assist with any ad hoc projects as assigned. </p><p>• Work with internal and external customers for admin requests. </p>Administrative Assistant/Receptionist<p>Looking for a dynamic Administrative Assistant/Receptionist for a fantastic client in the Fraser Valley area. This position will provide general back office support while working closely with other team members. The successful applicant will be a self-starter, well organized, and a team player who has great philosophical values!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Assist in preparing and processing client paperwork related to investment accounts</li><li>Sit at Reception and greet all visitors</li><li>General administration & reception duties</li><li>Assist with processing trades, EFT-ins/outs, internal account transfers and client contributions/withdrawals</li><li>Produce a variety of reports and statements as requested</li><li>Assist in collation and distribution of reports</li><li>Complete miscellaneous administrative tasks & projects as required</li></ul><p><br></p>Administrative AssistantRobert Half is looking for an experienced Administrative Assistant (Part time- 20//25 hrs weekly)who enjoys problem-solving and taking on new challenges to join a company in the Non-Profit industry. You will be leading the efforts of supporting the office by taking on various office and administrative tasks as an Administrative Assistant. Do your talents include mail merging, pivot tables, and presentation design? Then we have the Administrative Assistant position for you. This Administrative Assistant role is a long-term contract / contract opportunity and is located in the North York, Ontario area. <br> What you get to do every day <br> - Navigate through word processing, filing, and faxing <br> - Receive and direct visitors <br> - Support a variety of projects for other employees <br> - Field telephone callsExecutive Assistant<p>We are seeking an experienced and highly skilled Executive Assistant to support a C-Level Executive and Board of Directors. If you thrive in a fast-paced environment, possess excellent organizational and communication skills, and are dedicated to providing top-notch executive support, we invite you to apply for this exciting opportunity. This is an in office position located in Waterloo, On.</p><p><br></p><p>Position Overview:</p><p>As the Executive Assistant, you will play a crucial role in ensuring the smooth operation of our executive office. You will be responsible for managing the day-to-day administrative tasks, coordinating meetings, handling confidential information, and providing executive-level support to our C-Level Executive and Board of Directors.</p><p><br></p><p>Responsibilities:</p><ul><li>Act as the primary point of contact between the executive office and internal/external stakeholders.</li><li>Manage complex calendars, schedule appointments, and coordinate travel arrangements.</li><li>Prepare and organize meetings, including agenda creation, document distribution, and minute-taking.</li><li>Handle confidential information with discretion and professionalism.</li><li>Anticipate and proactively address the needs of the executive, ensuring optimal time management.</li><li>Conduct research and compile reports as needed.</li><li>Assist in the preparation and review of presentations and documents.</li><li>Collaborate with other executive assistants and team members to streamline processes.</li></ul><p><br></p><p><br></p>Executive Assistant<p>We are looking for a proactive and highly organized Executive Assistant to provide comprehensive administrative support to our client. The ideal candidate will be adept at managing multiple tasks simultaneously, possess excellent communication skills, and exhibit a high level of professionalism and discretion.</p><p><br></p><p>As the Executive Assistant your day to day responsibilities of this role may include, but not be limited to:</p><p><br></p><ul><li>Manage executive calendars, including scheduling meetings, appointments, and travel arrangements</li><li>Prepare and distribute correspondence, presentations, and reports</li><li>Coordinate and organize meetings, including agenda creation, meeting minutes, and follow-up action items</li><li>Conduct research and compile data as needed to support executive decision-making</li><li>Handle confidential information with the utmost sensitivity and discretion</li><li>Assist with special projects and initiatives as assigned by the executive team</li><li>Anticipate needs and proactively identify opportunities to streamline processes and improve efficiency</li></ul>Assistant exécutif<p>Notre client est un cabinet boutique dans le domaine légal de premier plan situé au Centre-Ville de Montréal. En tant qu'adjoint exécutif, vous serez responsable de fournir un soutien essentiel au partenaire sénior dans ses fonctions quotidiennes.</p><p><br></p><p><strong>Vos principales responsabilités incluront :</strong></p><p>· Assister le partenaire sénior dans toutes les tâches administratives et opérationnelles.</p><p>· Gérer la facturation et les aspects financiers liés aux dossiers juridiques.</p><p>· Rédiger et formater des documents juridiques et des correspondances avec une précision et une attention aux détails.</p><p>· Utiliser efficacement les outils technologiques, notamment la suite Microsoft Office et Adobe.</p><p>· Organiser et maintenir des systèmes de classement et de gestion de documents.</p><p>· Travailler efficacement dans un environnement à rythme soutenu, en répondant aux demandes urgentes et en respectant les délais.</p><p><br></p><p><strong>Avantages :</strong></p><p>Notre client offre une gamme d'avantages pour soutenir votre bien-être et votre équilibre entre vie professionnelle et vie personnelle, notamment :</p><p>· Horaire flexible de 37,5 heures par semaine, avec des options de 9 à 5 ou de 8 à 4.</p><p>· Prestations médicales, dentaires et optiques</p><p>· Salaire compétitif en fonction des années d’expérience.</p><p>· REER avec contributions de l’employeur</p><p>· Accès à des services de télémédecine pour un soutien médical virtuel.</p><p>· Trois semaines de vacances annuelles et sept jours de congé de maladie.</p><p>· Un jour de télétravail le vendredi après la formation.</p>Executive Assistant<p>Our client in the non-profit space are searching for an experienced Executive Assistant to support the CEO and COO. You will be offered support, autonomy, and growth opportunities while working in a meaningful organization and working with a purpose.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage scheduling and calendars for the COO and CEO and support other members of senior leadership when necessary.</li><li>Draft, review and send communications on behalf of the CEO and COO.</li><li>Organize and prepare for board meetings, gathering documents, sending agendas to appropriate persons, taking minutes, and sharing notes after each meeting.</li><li>Coordinate events, meetings, and travel arrangements.</li><li>HR administration - hiring, termination, benefits administration</li></ul><p><br></p><p><br></p>Adjoint exécutif<p>Notre client est le plus important cabinet de conseil en leadership au monde, partageant un même objectif : aider les personnes et les organisations. En tant que cabinet unique, leurs plus de 500 consultants, répartis dans 68 bureaux et 40 pays, combinent leurs forces individuelles pour former une puissante équipe de collaboration. Ils travaillent en étroite collaboration avec des sociétés publiques et privées, des entreprises familiales, des organismes à but non lucratif et des agences gouvernementales pour fournir une gamme complète de services intégrés : Conseil d'administration, recherche et succession de PDG, recherche de cadres, évaluation de cadres, développement du leadership et transformation organisationnelle.</p><p><br></p><p><strong>Tâches</strong></p><p>Ce poste d'adjoint exécutif (AE) offre une occasion unique de combiner des compétences administratives avec des responsabilités de gestion de projet et de communication. Travaillant dans un environnement de service à la clientèle en évolution rapide, l’adjoint exécutif soutient un ou plusieurs consultants, en fournissant un soutien administratif et de projet sans faille tout au long du cycle de vie de chaque mission.</p><p><br></p><p>• Agissant comme un partenaire de services commerciaux, l'AE doit être à l'aise pour porter - et passer rapidement d'une casquette à l'autre - à la fois d'administrateur et de coordinateur de projet, tout en trouvant continuellement de nouvelles façons d'approfondir et d'optimiser sa relation de travail et ses pratiques commerciales avec son consultant désigné.</p><p>• L'EA doit être capable de "gérer tous les éléments des projets, en veillant à ce qu'ils soient menés à bien ; cela inclut la planification, l'exécution et la finalisation des projets dans le respect de délais stricts et d'exigences de conformité.</p><p>• Il doit également être un bâtisseur de relations, capable de favoriser les connexions et de coordonner les efforts des membres de l'équipe et des clients afin de livrer les projets conformément au plan.</p><p>• Le candidat retenu doit gérer de manière proactive les modifications de la portée des projets, identifier les risques et les crises potentiels et concevoir des plans d'urgence en conséquence.</p><p><br></p><p><strong>Avantages</strong></p><p>• Assurance médical, optique, dentaire</p><p>• Bonis annuel concurrentiel 10-15%</p><p>• Programme de REER</p><p>• Allocation pour la maison</p><p>• Programme de bien-être</p><p>• 4 semaines de vacances</p><p>• Programme de télé travail : 2 jours par semaine au bureau</p><p>• Journées personnelles et de maladies</p>Administrative Assistant<p>Robert Half is seeking an experienced Administrative Assistant with a can-do attitude to be a part of a fast-paced, rapidly growing team. You will be responsible for various office support and administrative duties as the Administrative Assistant. Do you love pivot tables, mail merging, and presentation design? Then this is a great opportunity for you to embrace your passions as an Administrative Assistant. This Administrative Assistant role is a long-term contract / temporary to hire opportunity and is located in the Toronto, Ontario area.</p><p><br></p><p>What you get to do every single day</p><p><br></p><ul><li>Provide comprehensive support to the Principal, including calendar management, scheduling meetings, and general administrative tasks. </li><li>Assist other team members as requested by the Principal, ensuring efficient execution of administrative duties. </li><li>Contribute to marketing and communications efforts by assisting with content creation, social media management, and maintaining brand consistency. </li><li>Manage basic bookkeeping tasks and accounts payable, adhering to Canadian standards. </li><li>Coordinate meetings and facilitate client and team communications to ensure seamless collaboration. </li><li>Actively participate in applying for awards and grants to further enhance the organization's recognition and resources. </li></ul>Event Assistant/Assistant(e) Événementiel(le) Conference<p><strong>Assistant(e) Événementiel(le)</strong></p><p> </p><p><strong>Nous recherchons un(e) assistant(e) événementiel(le) enthousiaste et très organisé(e) pour soutenir la prochaine conférence de notre client prestigieux. Ce rôle consiste à assister les conférenciers principaux, à garantir la mise en place et le démontage des matériels de l'événement, et à travailler en étroite collaboration avec le responsable de la conférence. Le candidat idéal aura un fort intérêt pour les sciences sociales.</strong></p><p> </p><p><strong>Responsabilités Clés :</strong></p><ul><li>S'assurer que tous les matériels de l'événement, y compris les bannières et les tables, sont correctement installés avant le début de l'événement.</li><li>Gérer la mise en place et le démontage des espaces de l'événement, en garantissant une transition fluide entre les sessions.</li><li>Fournir une assistance aux conférenciers principaux, en s'assurant qu'ils disposent de tout ce dont ils ont besoin pour leurs présentations.</li><li>Coordonner les horaires des conférenciers et faciliter toute demande spéciale.</li><li>Travailler en étroite collaboration avec le responsable de la conférence pour exécuter la logistique de l'événement.</li><li>S'assurer que toutes les zones de l'événement sont organisées et présentables à tout moment.</li><li>Résoudre rapidement et efficacement tout problème sur place.</li><li>Servir de point de contact pour les participants et les conférenciers, en fournissant des informations et de l'aide au besoin.</li><li>Communiquer efficacement.</li></ul><p> </p><p><strong>We are seeking an enthusiastic and highly organized Event Assistant to support our esteemed client's upcoming conference. This role involves assisting keynote speakers, ensuring the setup and breakdown of event materials, and working closely with the conference manager. The ideal candidate will have a strong interest in social sciences.</strong></p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Ensure all event materials, including banners and tables, are properly set up before the event begins.</li><li>Manage the setup and takedown of event spaces, ensuring a smooth transition between sessions.</li><li>Provide assistance to keynote speakers, ensuring they have everything they need for their presentations.</li><li>Coordinate speaker schedules and facilitate any special requests.</li><li>Work closely with the conference manager to execute event logistics.</li><li>Ensure that all event areas are organized and presentable at all times.</li><li>Address any onsite issues promptly and efficiently.</li><li>Serve as a point of contact for attendees and speakers, providing information and assistance as needed.</li><li>Communicate effectively</li></ul><p><br></p>Administrative Assistant<p>Our client in Edmonton is seeking an Administrative Assistant to join their team on a contract basis. The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of their office. This individual will provide administrative support to various departments, handle a wide range of tasks, and contribute to the overall productivity of the team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, ensuring a welcoming atmosphere.</li><li>Answer and direct phone calls, manage correspondence, and handle inquiries promptly.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain and update office supplies, equipment, and inventory.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Assist with basic bookkeeping tasks, such as processing invoices and expense reports.</li><li>Support the HR department with onboarding and record-keeping.</li><li>Manage and organize files, both physical and electronic, ensuring confidentiality.</li><li>Perform other administrative duties as assigned.</li></ul><p><br></p>Senior Accounts Payable Specialist<p>In anticipation of future needs Robert Half is currently seeking Senior Accounts Payable Specialists throughout the Calgary region.</p><p><br></p><p>As a Senior Accounts Payable Specialist your day to day responsibilities may include, but not be limited to:</p><p><br></p><ul><li>Provide high-level administrative support to executives and departments, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare and distribute correspondence, reports, and presentations using Microsoft Office Suite and JDE software.</li><li>Maintain and update confidential information and files with accuracy and discretion.</li><li>Assist with financial tasks, including processing invoices, expense reports, and purchase orders using JDE software.</li><li>Coordinate and support special projects and initiatives as assigned.</li><li>Serve as a point of contact for internal and external stakeholders, providing excellent customer service and resolving inquiries in a timely manner.</li><li>Collaborate with cross-functional teams to ensure effective communication and coordination of administrative tasks.</li><li>Maintain a high level of professionalism and confidentiality in all interactions and communications.</li><li>Ad-hoc duties as requested.</li></ul>Legal Administrative Assistant<p>Our global law firm client is seeking an experienced and dedicated Legal Administrative Assistant to join one of their busiest Wealth Practice Groups at their downtown Vancouver office. This is an excellent opportunity for anyone looking to join a high-performing team at a prestigious law firm.</p><p> </p><p>Responsibilities:</p><ul><li>Draft, edit, and proofread legal documents such as wills, trusts, powers of attorney, and estate administration forms.</li><li>Communicate with clients to gather information, provide updates on cases, and address inquiries regarding wills and estates.</li><li>Organize and maintain files, ensuring all documents are properly filed and easily accessible.</li><li>Assist with preparing and filing court documents related to probate applications, estate administration, and other legal proceedings.</li><li>Schedule and coordinate meetings, appointments, and court appearances for lawyers and clients</li><li>Assist with billing clients for legal services and maintain accurate accounting records</li><li>Conduct research on laws, regulations, and precedents related to wills, trusts, and estates.</li><li>Provide administrative support to lawyers, including answering phones, responding to emails, and managing calendars</li></ul>