222 results for Office And Administrative

Administrative Assistant Robert Half is looking for an experienced Administrative Assistant (Part time- 20//25 hrs weekly)who enjoys problem-solving and taking on new challenges to join a company in the Non-Profit industry. You will be leading the efforts of supporting the office by taking on various office and administrative tasks as an Administrative Assistant. Do your talents include mail merging, pivot tables, and presentation design? Then we have the Administrative Assistant position for you. This Administrative Assistant role is a long-term contract / contract opportunity and is located in the North York, Ontario area. What you get to do every day - Navigate through word processing, filing, and faxing - Receive and direct visitors - Support a variety of projects for other employees - Field telephone calls

Administrative Assistant/Receptionist Looking for a dynamic Administrative Assistant/Receptionist for a fantastic client in the Fraser Valley area. This position will provide general back office support while working closely with other team members. The successful applicant will be a self-starter, well organized, and a team player who has great philosophical values! Responsibilities:<ul><li>Assist in preparing and processing client paperwork related to investment accounts</li><li>Sit at Reception and greet all visitors</li><li>General administration & reception duties</li><li>Assist with processing trades, EFT-ins/outs, internal account transfers and client contributions/withdrawals</li><li>Produce a variety of reports and statements as requested</li><li>Assist in collation and distribution of reports</li><li>Complete miscellaneous administrative tasks & projects as required</li></ul>

Legal Administrative Assistant We are seeking a highly detail-oriented and proactive Legal Administrative Assistant (LAA) to join the Employment & Labor Law team of our client, a global law firm. The successful candidate will provide comprehensive administrative support to one of the Partners, ensuring the smooth operation of our practice and delivering top-tier service to our clients. Key Responsibilities:<ul><li>Manage calendars, schedule appointments, and coordinate meetings and conferences</li><li>Prepare, format, and proofread legal documents, correspondence, and reports. Maintain and organize physical (and electronic) files.</li><li>Serve as a liaison between clients and lawyers, handling inquiries and relaying messages promptly and professionally.</li><li>Assist in the preparation and filing of legal documents, including pleadings, motions, and discovery materials. Track case deadlines and ensure timely submissions.</li><li>Conduct legal research and compile information to support in case preparation.</li><li>Assist with timekeeping, billing, and processing invoices. Maintain accurate records of billable hours and expenses. (50%)</li><li>Perform various administrative tasks, including answering phones, managing mail, and ordering office supplies.</li></ul>

Property Administrator We are seeking a highly skilled Property Administrator to join one of our well valued clients team. This role plays a crucial role in the organizations success. Key Responsibilities:<ul><li>Act as a liaison between various departments, clients, vendors, and walk-ins, ensuring effective communication and collaboration.</li><li>Handle administrative tasks related to property management, facilities management, and other ad-hoc duties as assigned.</li><li>Utilize expertise in strata, commercial, and residential management to contribute to the seamless operation of the organization.</li></ul>

COR Program Coordinator We are searching for experienced Administrative Coordinators for our client, a non-profit organization for construction, based in Vancouver. In your role as COR Program Coordinator, you will be responsible for administration of the Certificate of Recognition (COR) program which is a WorkSafeBC financial incentive program designed to rebate companies that have documented and implemented workplace Health and Safety and Injury Management Programs. The main duties of this person are:<ul><li>Respond to phone and email inquiries regarding the organizations COR program</li><li>Process COR Application Forms</li><li>Process application requests and issuance of letters for COR reciprocity</li><li>Complete COR Audit Processing: audit check-ins, audit registrations, and audit close outs</li><li>Send monthly COR Audit Due and Past Due Emails/Correspondence</li><li>Process COR Status Change Forms</li><li>Complete weekly send out of COR audits for QA Desktop Audit Review</li><li>Process COR Certificates</li><li>Participate in COR document development as required</li><li>Continually review COR processes and procedures and make recommendations as necessary</li><li>Process Notice of Team Audit Activity (NOTAA) (support as required)</li><li>Process Notice from External Auditors (NFEA) (support as required)</li><li>Maintain/update the organizations COR audit documents</li><li>Oversee the continual development and maintenance of program database (as it pertains to COR)</li></ul>

Billings Administrator Our South Delta client is seeking a Billings Administrator to join their busy team in Ladner. This is an in the office position and not transit friendly unfortunately. The role will work closely with the AR department to ensure bills are accurate before being sent to customers and handling inquiries into discrepancies.

Administrative Assistant We are seeking a highly organized and experienced Bilingual Executive Assistant to support our clients executive team. The ideal candidate will be fluent in both English and French, possess exceptional communication and interpersonal skills, and thrive in a fast-paced environment. Responsibilities:-Manage executive schedules, including arranging meetings, travel itineraries, and coordinating appointments-Act as a liaison between executives and internal/external stakeholders, handling inquiries and requests promptly and professionally-Prepare and distribute correspondence, memos, reports, and presentations on behalf of executives-Conduct research and compile data to support executive decision-making processes-Assist with special projects and initiatives as assigned by executives-Maintain confidentiality and discretion in all interactions and communications

Senior Contracts Administrator Do you get excited about working on LARGE and innovative construction projects? This role might just be what you've been looking for! As one of the senior Contract Administrators, you will play a crucial role in overseeing contract obligations as the Prime Builder for our esteemed client. This position will primarily involve upstream administration, enforcement, and claims management, ensuring that contractual requirements are met and upheld throughout the project lifecycle. All about the day to day: · Review and analyze contract documents to fully understand the obligations, responsibilities, and scope of work as the Prime Builder.· Work closely with project stakeholders to ensure alignment with contractual terms and conditions.· Proactively identify and address potential contract risks and discrepancies.· Develop and maintain strong relationships with clients, subcontractors, and suppliers.· Coordinate and facilitate contract negotiations and modifications as necessary.· Monitor project progress and performance to ensure compliance with contractual requirements.· Manage and resolve contract disputes and claims in a timely and efficient manner.· Provide guidance and support to project teams on contractual matters.· Prepare reports, correspondence, and documentation related to contract administration activities

Bookkeeper/Office Admin/ HR Our client is seeking a highly organized and detail-oriented Bookkeeper/Office Admin/HR Specialist to join their team. This role is ideal for someone who enjoys variety in their workday and is adept at juggling multiple responsibilities. You will play a crucial role in managing financial records, ensuring smooth office operations, and supporting HR initiatives. <ul><li>Maintain accurate financial records, including accounts payable and receivable, payroll, and general ledger entries</li><li>Managing invoices</li><li>Reconcile bank statements and ensure financial data is accurate and up-to-date</li><li>Prepare financial reports and assist with budgeting and forecasting</li><li>Processing expense reports</li><li>Oversee day-to-day office operations, ensuring a well-organized and efficient workplace</li><li>Manage office supplies, equipment maintenance, and vendor relationships</li><li>Screening calls</li><li>Prepare, edit and revise presentations</li><li>Assist in the recruitment process, including posting job openings, and scheduling interviews</li><li>Maintain employee records and ensure compliance with HR policies and regulations</li><li>Support employee onboarding and training programs</li></ul>

Senior Accounts Payable Specialist In anticipation of future needs Robert Half is currently seeking Senior Accounts Payable Specialists throughout the Calgary region. As a Senior Accounts Payable Specialist your day to day responsibilities may include, but not be limited to: <ul><li>Provide high-level administrative support to executives and departments, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare and distribute correspondence, reports, and presentations using Microsoft Office Suite and JDE software.</li><li>Maintain and update confidential information and files with accuracy and discretion.</li><li>Assist with financial tasks, including processing invoices, expense reports, and purchase orders using JDE software.</li><li>Coordinate and support special projects and initiatives as assigned.</li><li>Serve as a point of contact for internal and external stakeholders, providing excellent customer service and resolving inquiries in a timely manner.</li><li>Collaborate with cross-functional teams to ensure effective communication and coordination of administrative tasks.</li><li>Maintain a high level of professionalism and confidentiality in all interactions and communications.</li><li>Ad-hoc duties as requested.</li></ul>

Payroll Administrator There is an excellent Payroll Administrator job opportunity open with Robert Half, for candidates who have excellent interpersonal and communication skills, know how to effectively problem solve, and possess a solid knowledge of Microsoft Office software. This Payroll Administrator opportunity is located in Vancouver, British Columbia and is a short-term contract / temporary role. If you're able to perform all functions necessary for the preparation and processing of employee payroll, don't wait—apply today. Responsibilities - Calculate employee federal and state income and social security taxes and employer social security, unemployment, and worker compensation payments to establish payroll liabilities - Manage employee deductions and other liabilities - Resolving payroll discrepancies by collecting and analyzing information - Track payroll record changes by entering updates in exemptions, insurance coverage, savings deductions, and job title and department/division transfers - Compile all information in reference to summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages for reports - Providing payroll information by answering questions and requests - Payroll information management via collecting, calculating, and entering data - Prepare for department heads relevant weekly, monthly, quarterly, and year-end reports - Protect confidential payroll operation information and maintain employee confidence - Provide assistance as necessary for all internal and external audits related to payroll

Network Administrator This is a network administrator position with a well-established financial services company. In this role, you’ll work primarily from your home office, and your other team members are distributed across the Western Canadian provinces. This role is open to candidates living in BC, Alberta, Saskatchewan and Manitoba. This role is well suited to an experienced network administrator who has been working with various LAN and WAN systems. The bulk of this work will be done remotely. This role also a secondary focus on systems including Windows, Active Directory, Exchange and M365. This is a full-time position, and includes a competitive base salary, paid vacation and extended health and dental benefits. HOW TO APPLY A bit about myself - my name is Nathan Wawruck, and I am a recruitment consultant based in Vancouver, BC. I have over a decade of matching technology professionals to job opportunities in Western Canada, and I am always looking to connect with like-minded people. If you're interested in pursuing this role, please apply to this posting online, and contact me for an initial discussion. This is a chance for us to discuss specifics, such as the company name, the key hiring managers, and the more in-depth job requirements. This is also a great opportunity to talk about your overall career goals and preferences. We can even discuss other potential roles which may fit what you're looking for. Please find me on LinkedIn by searching my name: Nathan Wawruck

Azure Systems Administrator This is a client-facing technology role, with a focus on servicing clients in Vancouver and the Fraser Valley. This is a hybrid position, and you'll be working from your home office, and occasionally visiting customer sites around the Vancouver lower mainland. When you can’t solve a problem on your own, you will have a clear escalation path to get things resolved and keep your clients happy! As you can imagine, a big part of this role will focus on Microsoft-centric technologies to keep corporate clients running smoothly - Windows, Exchange and Active Directory are always at the top of the list. Depending on the client setup, there may also be work on networking and storage, and even some server-side work related to virtualization and server configuration. Needless to say, there will never be a shortage of work -- or variety. You will be responsible for understanding client needs and technical environments, and designing solutions accordingly. You will be the architect on the team and will create IT roadmaps, and plans relating to the client's Azure services, and there is a team to help you with the execution. This is a full-time position that includes a competitive base salary, extended health and dental benefits, and paid vacation. One of the attractive parts of this job is that you’ll be working alongside many experienced technical folks with lots of opportunities to share knowledge and solve problems together. The organization offers internal career opportunities, and the chance to specialize in certain technical areas (e.g. cloud, security, M365, etc) HOW TO APPLY A bit about myself - my name is Nathan Wawruck, and I am a recruitment consultant based in Vancouver, BC. I have over a decade of matching IT professionals to job opportunities, and I am always looking to connect with like-minded people in the Vancouver area. If you're interested in pursuing this role, please apply to this posting online, and contact me for an initial discussion. This is a chance for us to discuss specifics, such as the company name, the key hiring managers, and the more in-depth job requirements. This is also a great opportunity to talk about your overall career goals and preferences. We can even discuss other potential roles which may fit what you're looking for. Please find me on LinkedIn by searching my name: Nathan Wawruck

Administrative Assistant Robert Half is seeking an experienced Administrative Assistant with a can-do attitude to be a part of a fast-paced, rapidly growing team. You will be responsible for various office support and administrative duties as the Administrative Assistant. Do you love pivot tables, mail merging, and presentation design? Then this is a great opportunity for you to embrace your passions as an Administrative Assistant. This Administrative Assistant role is a long-term contract / temporary to hire opportunity and is located in the Toronto, Ontario area. What you get to do every single day <ul><li>Provide comprehensive support to the Principal, including calendar management, scheduling meetings, and general administrative tasks. </li><li>Assist other team members as requested by the Principal, ensuring efficient execution of administrative duties. </li><li>Contribute to marketing and communications efforts by assisting with content creation, social media management, and maintaining brand consistency. </li><li>Manage basic bookkeeping tasks and accounts payable, adhering to Canadian standards. </li><li>Coordinate meetings and facilitate client and team communications to ensure seamless collaboration. </li><li>Actively participate in applying for awards and grants to further enhance the organization's recognition and resources. </li></ul>

Payroll Administrator There is a Payroll Administrator role at Robert Half, for candidates with proficiency in Microsoft Office applications. In addition, if you possess excellent communication and problem-solving abilities, this may be the right job for you. You will be a part of a dynamic team with an opportunity for career growth. This Payroll Administrator opportunity is located in Surrey British Columbia and is a short-term contract / temporary role. Your responsibilities in this role - Manage payroll information requests and questions - Ensuring compliance with federal and state regulations and guidelines - Calculate employer social security, unemployment, and worker compensation payments and employee federal and state income and social security taxes to determine payroll liabilities - Report needed changes after maintaining payroll operations according to established policies and procedures - Managing payroll information by keeping proper records for collecting, calculating, and entering data - Retrieve and assess information in order to resolve payroll discrepancies - Preparing reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages - Secure confidential payroll operation information and maintain employee confidence - Reviewing and verifying source documents - Execute relevant weekly, monthly, quarterly, and year-end reports to circulate amongst department heads - Manage issues related to employee deductions and other liabilities, including reconciling - Perform other tasks as necessary - Maintain all updates of payroll records by tracking changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers - Supporting all internal and external audits related to payroll

Administrative Assistant Our client in Edmonton is seeking an Administrative Assistant to join their team on a contract basis. The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of their office. This individual will provide administrative support to various departments, handle a wide range of tasks, and contribute to the overall productivity of the team. Key Responsibilities:<ul><li>Greet and assist visitors, ensuring a welcoming atmosphere.</li><li>Answer and direct phone calls, manage correspondence, and handle inquiries promptly.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain and update office supplies, equipment, and inventory.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Assist with basic bookkeeping tasks, such as processing invoices and expense reports.</li><li>Support the HR department with onboarding and record-keeping.</li><li>Manage and organize files, both physical and electronic, ensuring confidentiality.</li><li>Perform other administrative duties as assigned.</li></ul>

Payroll Administrator You're a good fit for this Payroll Administrator position if you have experience with Microsoft Office and are ready for a challenge. Do you have dynamic communication and problem-solving skills? Robert Half is looking for a Payroll Administrator who can process payroll effectively and efficiently. If you want to join a smart team in a fast-paced environment, contact us today to start advancing your career. The Payroll Administrator opportunity will be located in Vancouver, British Columbia as a short-term contract / temporary to hire role. Major responsibilities - Manage employee deductions and other liabilities - Exercise of proper data management by collecting, calculating, and entering payroll data - Ensure employee confidence by protecting payroll operations and confidential information - Handle payroll record updates by keeping changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers - Resolve payroll discrepancies via information collection and analysis - Certify compliance with federal and state regulations and guidelines - Answer questions and requests related to payroll information - Put together summaries of employer social security, unemployment, and worker compensation payments and employee federal and state income and social security taxes to calculate all payroll liabilities - Handle other duties as necessary - Review source documents with necessary verification - Follow established policies and procedures to maintain payroll operations and report changes as necessary - Draft relevant year-end reports, as well as weekly, monthly, and quarterly ones, for department heads - Provide help with all internal and external audits of payroll - Organize and compile summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages in order to draft relevant reports

Customer Service Representative Customer Service Representatives might be interested in this opportunity via Robert Half, in a dynamic, rapidly changing call center. Do you love building solid customer relationships? You might be the articulate, highly-skilled Customer Service Representative we're looking for. If you're looking for work in Vaughan, Ontario and can work a permanent position, this could be the Customer Service Representative opportunity for you! Your responsibilities in this role - Receive and send written business correspondence - Offer friendly, accurate customer service in a timely fashion - Be a part of business development by by actively cross-selling and referring customers - Handle incoming telephone calls

Payroll Administrator Our established retail client in Coquitlam is looking for a Payroll Administrator to report to the Payroll Manager sitting with the Human Resources department. Prior experience with payroll and great customer service communications are key for this role. It is a fully in office role. Responsibilities:<ul><li>Complete pay period cycle tasks using ADP WFN for 200+ employees</li><li>Answer payroll inquiries from staff</li><li>Prepare weekly, quarterly and yearly reports</li><li>Assist with year-end processes</li></ul>

Customer Service Representative If you like the idea of working in a dynamic, rapidly-changing call center, you might be interested in this Customer Service Representative position via Robert Half. Customer Service Representatives who love building solid customer relationships will be interested in this position, if they are articulate and highly skilled. This long-term contract / contract Customer Service Representative position could be for you, if you're available to work in Concord, Ontario. What you get to do every single day - By being successful in your role, you will facilitate business development and client referral goals by actively cross-selling and referring customers - Manage the fielding and sending of important written business correspondence - Contribute accurate, friendly customer service in a timely fashion - Manage and place incoming telephone calls

Cloud Systems Administrator Our client, located in Toronto is looking for a talented Cloud Systems Administrator to join their growing team and contribute to the development, deployment, and maintenance of their on-premises and cloud-based solutions. As a Cloud Systems Administrator, you will be responsible for designing, deploying, and managing Azure cloud solutions. You will work closely with other engineers and project managers to ensure the cloud environments are efficient, secure, and scalable. This role requires a deep understanding of Azure services and a passion for technology. Responsibilities:• Design, deploy, and manage Azure cloud infrastructure and solutions.• Monitor, troubleshoot, and optimize Azure cloud environments to ensure performance and cost-efficiency.• Implement security best practices to protect cloud infrastructure and data.• Collaborate with development teams to integrate and optimize cloud-based applications.• Develop and maintain automated processes for cloud provisioning, configuration, and management.• Create and maintain documentation for cloud architectures, configurations, and processes.• Assist in the migration of on-premises systems to Azure cloud.• Stay current with emerging cloud technologies and recommend innovative solutions.• Provide technical support and guidance to other team members and clients.• Participate in on-call rotation to provide support outside regular working hours.

Senior Accounting Administrator We are looking for a detail-oriented and proficient Senior Accounting Administrator to oversee the financial operations of our organization. The ideal candidate will have extensive experience in accounting principles, financial reporting, and administrative tasks. The Senior Accounting Administrator will play a key role in maintaining accurate financial records, ensuring compliance with regulations, and supporting strategic financial decision-making. Responsibilities:<ol><li>Manage day-to-day accounting operations, including accounts payable, accounts receivable, and general ledger entries.</li><li>Prepare and review financial statements, reports, and budgets on a monthly, quarterly, and annual basis.</li><li>Conduct regular reconciliations of bank accounts, credit cards, and other financial accounts.</li><li>Monitor cash flow and assist in forecasting and budgeting processes.</li><li>Ensure compliance with accounting standards, regulations, and internal policies.</li><li>Coordinate with external auditors during the audit process and implement audit recommendations.</li><li>Provide financial analysis and insights to support management in decision-making processes.</li><li>Supervise and mentor accounting staff, providing guidance and support as needed.</li><li>Assist in the implementation and optimization of accounting software systems.</li><li>Collaborate with other departments to streamline processes and improve efficiency.</li><li>Stay updated on changes in accounting regulations and best practices.</li></ol>Requirements:<ol><li>Bachelor's degree in Accounting, Finance, or related field. </li><li>Proven experience (5+ years) in accounting and financial management roles.</li><li>Strong knowledge of accounting principles, regulations, and best practices.</li><li>Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and MS Office Suite.</li><li>Excellent analytical, problem-solving, and organizational skills.</li><li>Ability to prioritize tasks and meet deadlines in a fast-paced environment.</li><li>Strong communication and interpersonal skills, with the ability to interact effectively with all levels of staff.</li></ol>

Executive Assistant We are seeking an experienced and highly skilled Executive Assistant to support a C-Level Executive and Board of Directors. If you thrive in a fast-paced environment, possess excellent organizational and communication skills, and are dedicated to providing top-notch executive support, we invite you to apply for this exciting opportunity. This is an in office position located in Waterloo, On. Position Overview:As the Executive Assistant, you will play a crucial role in ensuring the smooth operation of our executive office. You will be responsible for managing the day-to-day administrative tasks, coordinating meetings, handling confidential information, and providing executive-level support to our C-Level Executive and Board of Directors. Responsibilities:<ul><li>Act as the primary point of contact between the executive office and internal/external stakeholders.</li><li>Manage complex calendars, schedule appointments, and coordinate travel arrangements.</li><li>Prepare and organize meetings, including agenda creation, document distribution, and minute-taking.</li><li>Handle confidential information with discretion and professionalism.</li><li>Anticipate and proactively address the needs of the executive, ensuring optimal time management.</li><li>Conduct research and compile reports as needed.</li><li>Assist in the preparation and review of presentations and documents.</li><li>Collaborate with other executive assistants and team members to streamline processes.</li></ul>

Payroll Administrator Candidates with proficiency with ADP or Ceridian will be preferred for Robert Half's opening for a Payroll Administrator. In addition, if you possess excellent communication and problem-solving abilities, this may be the right job for you. This dedicated and passionate team is your next step for a career growth opportunity. The Payroll Administrator provides a short-term contract / temporary role in the downtown Toronto financial hub, What you get to do every day: - Answer questions and requests related to payroll information - Perform review and verification of source documents - Provide help with all internal and external audits of payroll - Calculate employee federal and state income and social security taxes and employer social security, unemployment, and worker compensation payments to establish payroll liabilities - Able to reconcile employee deductions and other liabilities - Organize and compile summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages in order to draft relevant reports - Collect, calculate, and enter relevant data to maintain payroll records - Other duties as assigned - Report needed changes after maintaining payroll operations according to established policies and procedures - Enter changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers as part of managing payroll records - Guarantee company compliance with federal and state regulations and guidelines - Ensure employee confidence by protecting payroll operations and confidential information - Retrieve and assess information in order to resolve payroll discrepancies - Draft relevant year-end reports, as well as weekly, monthly, and quarterly ones, for department heads

Accounting Administrator Are you looking to grow your career with a thriving company in the Construction/Contractor field as an Accounting Clerk? This position available through Robert Half might be for you. A reputable business is searching for an Accounting Clerk to handle matching invoices to purchase orders and/or vouchers, data entry, and assisting in the process of Accounts Payable (A/P) and Accounts Receivable (A/R). This permanent Accounting Clerk position is located in the Aurora, Ontario, area. Working for this company will give you access to terrific benefits, a wonderful work space/office, and a dynamic team culture. What you get to do every day - Code documents using the proper classification of expenditure codes and accounting codes - Manually or electronically post financial information - Process daily invoices/credit, apply cash receipts, and help with collection of past due balances to support Accounts Receivable - Assist with general accounting tasks, including G/L account reconciliation and month-end closing, and other ad hoc projects - Produce statements and reports using a variety of sources - Complete other related duties and assist with special projects as needed - Reconcile discrepancies, and prepare correction documents as needed, by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts - Assist accounts payable with vendor invoices and disbursement filing and with A/P invoice matching & filing