Latest job postings

Legal Administrative Assistant Our global law firm client is seeking an experienced and dedicated Legal Administrative Assistant to join one of their busiest Wealth Practice Groups at their downtown Vancouver office. This is an excellent opportunity for anyone looking to join a high-performing team at a prestigious law firm. Responsibilities:<ul><li>Draft, edit, and proofread legal documents such as wills, trusts, powers of attorney, and estate administration forms.</li><li>Communicate with clients to gather information, provide updates on cases, and address inquiries regarding wills and estates.</li><li>Organize and maintain files, ensuring all documents are properly filed and easily accessible.</li><li>Assist with preparing and filing court documents related to probate applications, estate administration, and other legal proceedings.</li><li>Schedule and coordinate meetings, appointments, and court appearances for lawyers and clients</li><li>Assist with billing clients for legal services and maintain accurate accounting records</li><li>Conduct research on laws, regulations, and precedents related to wills, trusts, and estates.</li><li>Provide administrative support to lawyers, including answering phones, responding to emails, and managing calendars</li></ul>

Legal Administrative Assistant We are seeking a highly detail-oriented and proactive Legal Administrative Assistant (LAA) to join the Employment & Labor Law team of our client, a global law firm. The successful candidate will provide comprehensive administrative support to one of the Partners, ensuring the smooth operation of our practice and delivering top-tier service to our clients. Key Responsibilities:<ul><li>Manage calendars, schedule appointments, and coordinate meetings and conferences</li><li>Prepare, format, and proofread legal documents, correspondence, and reports. Maintain and organize physical (and electronic) files.</li><li>Serve as a liaison between clients and lawyers, handling inquiries and relaying messages promptly and professionally.</li><li>Assist in the preparation and filing of legal documents, including pleadings, motions, and discovery materials. Track case deadlines and ensure timely submissions.</li><li>Conduct legal research and compile information to support in case preparation.</li><li>Assist with timekeeping, billing, and processing invoices. Maintain accurate records of billable hours and expenses. (50%)</li><li>Perform various administrative tasks, including answering phones, managing mail, and ordering office supplies.</li></ul>

Legal & Compliance Coordinator Our client is a national organization in the insurance industry, dedicated to providing exceptional service and innovative solutions to our clients. We are currently seeking a Legal & Compliance Coordinator to join their team and support their legal and compliance efforts. Reporting to the Senior Legal Counsel & Privacy Officer, the Legal & Compliance Coordinator will be responsible for a variety of duties. This support may involve various areas such as insurance licensing, regulatory affairs, privacy, and compliance. Additionally, the Coordinator will assist with projects aimed at achieving broader legal and compliance goals for the companies. Essential Responsibilities:<ul><li>Track and coordinate submissions to Canadian insurance regulators</li><li>Manage technology platforms for legal administration</li><li>Oversee the Camms regulatory compliance management system</li><li>Analyze data and generate comprehensive reports</li><li>Maintain the Company's insurance portfolio</li><li>Write and update policies and procedures</li><li>Administer legal, compliance, and privacy email intake process</li><li>Assist with consumer complaints and privacy inquiries</li><li>Support legal and compliance educational training</li><li>Create and maintain file management system for legal documents</li><li>Provide administrative assistance to Senior Legal Counsel & Privacy Officer and Chief Financial Officer</li></ul>

Real Estate Paralegal Are you ready to join a dynamic and thriving mid-size law firm located in the heart of downtown Vancouver? We are currently seeking a highly skilled and motivated Real Estate Paralegal to join one of our clients in the legal industry and take on a wide range of responsibilities in a fast-paced environment. This is an exciting opportunity to work with a diverse client base and contribute to complex real estate transactions. Job Duties & Responsibilities:<ul><li>Manage files throughout the entire process</li><li>Create documents for property acquisitions, sales, financing, and land development</li><li>Analyze title encumbrances and draft covenant and easement terms</li><li>Conduct due diligence searches and summarize findings</li><li>Schedule and summarize key transaction dates</li><li>Coordinate closing agendas</li><li>Prepare internal documents related to trust funds and payouts</li><li>Communicate with all parties involved in transactions, including correspondence</li><li>Draft and finalize reporting letters, and schedule post-closing tasks</li><li>Prepare invoices for completed transactions as needed</li><li>Provide additional administrative support as necessary</li></ul>

Legal Coordinator Our client, a publicly traded mining company, located in downtown Vancouver, is seeking an experienced Legal Coordinator to join their dynamic legal team. This role offers an exciting opportunity to contribute to a variety of legal activities within a vibrant and growing organization. Responsibilities:<ul><li>Conduct research on laws, industry practices, and regulations, and summarize findings.</li><li>Provide general administrative support, including drafting, editing, and proofreading documents, scheduling meetings, and managing correspondence.</li><li>Conduct searches using online filing systems such as BC OnLine and SEDAR</li><li>Prepare presentations, meeting materials, and disclosure documents.</li><li>Assist with policy compliance testing, training, and document preparation.</li><li>Support transaction work, including managing data rooms and contract reviews.</li><li>Maintain corporate policy databases and assist with updates.</li><li>Contribute to team projects and handle other duties as needed.</li></ul>