95 results for Administrative Assistant

Accounting Assistant We are working with a construction company seeking a dedicated and reliable Billing Accountant to join their team. Job Description:The Billing Accountant will play a crucial role in providing sound financial functions, particularly in managing the full spectrum of the billing process. This includes timely preparation of invoices, tracking and resolving billing issues, and ensuring smooth transactions with clients. Responsibilities:<ol><li>Work closely with project teams to ensure timely issuance of invoices.</li><li>Review and reconcile open receivable accounts.</li><li>Coordinate and resolve billing inquiries with both internal and external parties.</li><li>Prepare monthly or periodic financial reports.</li><li>Maintain in-depth knowledge of AIA billing procedures, company products, and services.</li><li>Ensure compliance with general accounting principles and company procedures.</li></ol>

Legal Assistant needed for an IP Team We are seeking a dynamic and highly organized Patent Law Project Assistant to join a growing friendly group! In this role, you will assist patent attorneys with their responsibilities and duties, provide support for ongoing cases, and help maintain patent records. Attention to detail, excellent communication skills, confidentiality, and the ability to multi-task are essential in this position.Responsibilities:<ol><li>Assist patent attorneys with drafting and editing legal documents.</li><li>Conduct research on case law, legal articles, and regulations related to intellectual property and patents.</li><li>Coordinate and schedule meetings, court dates, and deadlines for patent attorneys.</li><li>Organize and manage electronic and physical files for each case, ensuring information is accurate, up-to-date, and easily accessible.</li><li>Help with filling patent applications and ensuring they comply with patent laws and regulations.</li><li>Prepare materials for patent trials and assist attorneys during trial when necessary.</li><li>Handle confidential information with discretion and integrity.</li><li>Respond to inquiries from clients and provide them with updates about their cases.</li></ol>

Sales Associate Robert Half is seeking Sales Associate for a contract to hire option in Downtown Pittsburgh. This is a HYBRID role, you can work remotely 2 days a week after training! Training hours are 9:30AM - 1:30-2:30PM for first two weeks and then you will 35-40 hours a week, full time. $15 hour base + $2 per hour bonus OR commission program starts after training. Bonus paid separate to pay check biweeklyYou will engage with C-level executives and high-level decision-makers and be an expert at scheduling quality appointments for our clients. You will represent those clients in a professional manner and position tell their unique stories. Additionally, you are a team player and will interact with various levels of staff and management to reinforce our reputation in the industry as the premier provider of the most effective prospecting solutions. You will be an active participant in daily operations of our company, helping to drive the company’s direction and development. You have a strong work ethic and are committed to continuous improvements as well as to our guiding principles of responsibility, respect, integrity, and excellence. Responsibilities and Duties:<ul><li> </li><li>Schedule introductory appointments on our Clients’ behalf via phone with C-Level executives and high-level decision-makers regarding Health & Welfare plans, Qualified Plans, Property & Casualty, Executive Compensation, and IT Solutions.</li><li>Qualify each appointment by using our proprietary qualifying process.</li><li>Update lead information using our proprietary database application.</li><li>Provide follow-up on existing and future appointment opportunities for our Clients.</li><li>Meet and/or exceed appointment production requirements.</li></ul>Skills & Experience: <ul><li>Verbal communication, prospecting, interpersonal, listening, time management, prioritization, decision-making, attention to detail, computer, and data entry skills are necessary.</li><li>Must be able to meet performance expectations with limited distractions.</li><li>Must be punctual and in attendance for the scheduled calling shift.</li></ul>

Supply Chain Assistant We are looking for a dedicated Purchaser to assist with our rail accounting processes within our Overland Park, Kansas location. This role involves assisting with invoicing, accounts payable processing, inventory reconciliation and adjustments, and providing support to the Rail Logistics Manager in rail car tracing and reports. Responsibilities: • Assist in daily data entry into the contract management system, including creating new sales and purchase contracts, and entering truck, rail, and barge shipment data. • Participate in inventory analysis and ensure clean cut-off and adjustments. • Maintain a high level of accuracy in all work completed. • Collaborate in reconciling all inbound and outbound movements to ensure proper daily close procedures are performed. • Support with daily rail car tracing and management. • Communicate effectively about accounting activities. • Provide backup to the Accounting Department as needed. • Handle requests for rail accounting information. • Utilize skills in Accounts Payable (AP), Procurement, Data Entry, and Vendor Contracts to enhance operations and efficiency.

PT Project Assistant Perfect for an ambitious self-starter interested in working for a Non-Profit company, this Project Assistant role is available through Robert Half. As a Part-Time Project Assistant, you will play a crucial role in supporting the promotional efforts to increase brand visibility and attract a wider audience. Collaborating closely with the event Manager, you will assist in planning and executing events and other promotional initiatives that enhance brand presence and engagement with the market. The long-term contract / temporary Project Assistant role will be based in ONSITE in Lexington/Columbia, South Carolina. Major responsibilities - Analyzing information, preparing reports, proofreading and editing documents, and developing presentations - Keeping project deliverable schedules on track and assisting Project Managers by organizing team meetings and communication according to project specifications - Using online resources to research information - Communicate project information to key partners - Organizing travel and accommodation arrangements for project-related events, including training seminars and conferences - Seeking additional information to complete documents as necessary - Creating written records of meetings and maintaining task and progress records - Help out project teams by providing administrative, technical and clerical support

Legal Assistant We are offering an exciting opportunity for a Legal Assistant in Richmond, California. This role involves providing comprehensive legal support to attorneys specializing in real estate and estate planning. The successful candidate will be integral in managing a variety of real estate transactions, supporting estate planning matters, conducting research, and communicating effectively with clients. Responsibilities: • Assist attorneys with a variety of real estate transactions such as drafting and reviewing purchase agreements, closing documents, and title reports • Support estate planning matters by drafting wills, trusts, powers of attorney, and other estate planning documents • Conduct legal research as required to assist attorneys • Prepare correspondence and manage client files efficiently • Communicate effectively with clients, answering their questions, and addressing their concerns • Manage deadlines and ensure adherence to all legal procedures • Utilize case management software to keep track of all cases • Use Microsoft Office Suites for all necessary tasks • Perform other legal administrative duties as assigned • Use skills in real estate law and estate planning to provide comprehensive support to attorneys.

Accounting Assistant Robert Half is looking to hire an Accounting Clerk to join the growing staff at a thriving company in the Information Technology industry. You will perform a range of Accounting Clerical duties including, matching invoices to purchase orders and/or vouchers, data entry and assisting in the process of Accounts Payable (A/P) and Accounts Receivable (A/R). With a dynamic team environment, this space/office is a great place to work, and you will be offered excellent benefits and great career advancement opportunity. This permanent role is for an Accounting Clerk in the Beachwood, Ohio, area. Your responsibilities in this role - Prepare statements and reports that require utilization of a variety of sources - Assist accounts payable with vendor invoices and disbursement filing and with A/P invoice matching & filing - Perform other related duties and participate in special projects as assigned - Use knowledge of expenditure codes and accounting codes to accurately code documents - Resolve discrepancies by examining possible sources of disagreement, recreating likely actions, and identifying the effect on other accounts; generate correction documents as required - Use various methods to add financial information to journals and ledgers - Assist Accounts Receivable with processing daily invoices/credit, applying cash receipts, and collecting past due balances - Assist with general accounting tasks, including G/L account reconciliation and month-end closing, and other ad hoc projects

Project Assistant We are offering a contract to permanent employment opportunity for a Project Assistant in the heating and cooling industry, located in North Royalton, Ohio, United States. This role involves generating leads, coordinating events, and actively engaging in product knowledge sessions. The role requires on-site presence and does not offer remote work options. Responsibilities: • Actively participate in generating leads to enhance business growth. • Coordinate events ensuring smooth execution and desired outcomes. • Actively engage with product knowledge sessions to gain a deeper understanding of our offerings. • Teach and train associates to build a well-informed and efficient team. • Exhibit strong leadership skills in managing timelines and prioritizing tasks. • Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks including data entry, organizing files, and managing communication. • Use your customer service skills to address inquiries and resolve issues, ensuring customer satisfaction. • Multitask effectively, balancing and prioritizing multiple projects to meet deadlines. • Drive lead generation initiatives to create new business opportunities. • Handle shipping functions as needed, ensuring timely delivery of products.

Project Assistant A prestigious company in the Healthcare/NHS Industry is seeking a Project Assistance to work in the Philadelphia, Pennsylvania area. This position as a Project Assistant is a contract employment opportunity that will involve a diverse range of tasks, including registration, attendee scanning, and support for meetings and conferences. This role will be on-site and necessitates a high level of organizational skills and the ability to manage timelines effectively. Key Responsibilities: • Assist the team with registration processes, ensuring accuracy and efficiency• Handle scanning of attendees, maintaining a systematic tracking process• Direct customers to their meeting spaces, ensuring seamless flow of activities• Distribute workbooks to attendees as required, ensuring all participants have necessary materials• Collect evaluations post-meetings or conferences, ensuring feedback is appropriately gathered and recorded• Contribute to team tasks as needed, demonstrating flexibility and collaboration• Maintain organized files, ensuring easy accessibility of information• Perform shipping functions when necessary, ensuring materials are delivered in a timely manner• Provide exceptional customer service, addressing inquiries and resolving issues promptly.

Provider Administration Specialist ONLY CANDIDATES RESIDING IN THE ATLANTA, GA METRO AREA WILL BE CONSIDER FOR THIS POSITION. Are you a skilled Provider Administration Specialist looking for an exciting opportunity to showcase your talents? We're seeking a highly motivated individual to join our team in a fully remote capacity. However, candidates must reside in the Atlanta, GA metro area. As a Provider Administration Specialist, you'll play a crucial role in maintaining the integrity of provider information within our enterprise systems. This role requires meticulous attention to detail and exceptional organizational skills. To excel in this position, candidates must furnish their own Equipment, including a Windows 10 Laptop or CPU (no Chromebooks, preferably no Macs) with a 2.0 GHz process speed and 8.0GB or more DDR2 RAM. Additionally, a reliable internet connection with Download Speed: 50mbps and Upload Speed: 25mbps is essential. Proficiency with Internet Explorer 7.0 or higher is required, and 2 monitors are recommended for optimal productivity. If you're ready to take your career to the next level and make a meaningful impact, apply now! Essential Duties and Responsibilities:<ul><li>Maintain the integrity of an electronic database, handling various tasks including business name changes, tax ID changes, termination of dental contracts, change of ownership, business splits, sale of practices, adding additional associates, license changes, dental specialty changes, updated contract information, and provider directory assistance</li><li>Plan, prioritize, organize, and complete work to meet established objectives.</li><li>Collaborate individually or within a team to solve complex problems related to provider servicing.</li><li>Act as a technical resource to others in the function when necessary.</li><li>Manage various workflow queues for claims where address or tax identification number conflicts with provider file data.</li><li>Handle escalated calls from client groups and conduct outgoing calls to dental offices.</li><li>Resolve 1099 tax discrepancies with provider offices, verifying information with external databases.</li><li>Run queries, generate monthly reports, and handle credentialing document verification requests.</li><li>Screen provider enrollment packets for missing information and request necessary details from the provider.</li><li>Perform other miscellaneous duties as assigned.</li></ul>

Office Administrator Robert Half is partnering with a wonderful company in Plaquemine, LA that is is seeking an organized and self-motivated Office Administrator who will be responsible for providing administrative support to their office personnel. This candidate will have the opportunity to work closely with leadership to help shape the way we organize and operate our business. The office administrator’s role will include clerical/receptionist duties, assisting with bookkeeping/HR/payroll functions, coordinating meeting/events, and assisting management with special projects. This is a wonderful opportunity to join a friendly, fun, and family-oriented workplace environment.

General Office Clerk We are offering a short-term contract employment opportunity in the bustling city of Yonkers, New York. This role involves general office clerk functions in an office setting. The selected candidate will be responsible for maintaining databases, drafting emails, reviewing financial documents, and coordinating project schedules. Responsibilities:• Scan and maintain files in an organized manner and update databases• Speak directly with clients and help resolve issues • Coordinate project materials and schedules• Perform additional tasks as assigned by the management

Legal Assistant COMMERCIAL REAL ESTATE LEGAL SECRETARY SLOW DOWN! THIS JOB HAS BEEN SEARCHING FOR YOU! In this position you will be supporting 2 Partners of the Real Estate Finance Section of this popular Dallas Law Firm. Your duties will be varied to include editing and redlining documents, organizing and preparing closing documents, creating closing binders, working with title & survey documents, processing new client matters, preparing schedules and exhibits to agreements, document production, and working on a variety of documents dealing with commercial real estate transactions. This position is exactly right for you if you have commercial real estate legal secretarial experience. Or, if you have a Corporate Legal Secretarial background, and interested in learning about Real Estate; you could be a consideration too! If you have any type of transcription software experience, that will be a huge plus! Call about this opening, and get paid well for your time and hard work. Qualified, interested individuals should contact Rosie Jones at 214-999-0909 right now…..today!!!!!

Legal Assistant We are offering an exciting opportunity in San Jose, California for a Front Desk Legal Assistant. This role revolves around providing legal support, managing inbound calls, and maintaining office schedules, among other responsibilities. Responsibilities:• Handle incoming calls and direct them to the appropriate individual.• Meet and greet clients, ensuring they receive a high level of service.• Schedule and maintain Outlook Calendar for the use of conference rooms, ensuring efficient use of office space.• Take responsibility for maintaining the firm’s master calendar, entering docket information during the day and following up with attorneys and legal assistants.• Print daily calendars and distribute them to appropriate staff, ensuring everyone is aware of their schedules.• Update and maintain staff rosters, ensuring accurate record keeping.• Calendaring effectively to manage and track legal proceedings.• Answer inbound calls promptly and professionally, providing information or redirecting as necessary

Part Time Regional Development Associate We are seeking a Part time Regional Development Associate to join our team in Chicago, Illinois. The role involves a substantial amount of data management and client communication, as well as event coordination and administrative tasks. This position supports the regional development team, collaborating with volunteers and board members to bolster fundraising efforts. Responsibilities: • Support the regional development team in maintaining data, including using the CRM, data input, and producing reports for analysis, strategic planning, and board meetings. • Assist the development team with research and drafting of materials for prospective and existing clients/donors. • Serve as a liaison for chapter events, assisting with event logistics and coordination in collaboration with the national events team and development managers. • Manage client stewardship activities such as answering calls, responding to emails, pledge collection, and other inquiries. • Take and file meeting minutes for key donor and board meetings. • Provide administrative support to the development team and chapter board members, including assistance with scheduling, donor meetings, and key staff meetings. • Deliver on special projects and campaigns as needed. • The role will involve regional travel with occasional evening and weekend work schedules based on need. • Utilize skills in customer service, data entry, managing timelines, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, organizing files, scanning, shipping functions, and volunteer management. This part time role offers a contract to permanent employment opportunity.

Administrator, HR Support (Data Entry) We are seeking a detail-oriented and organized individual to join our Human Resources team as an HR Assistant, primarily responsible for data entry. The HR Assistant will play a vital role in maintaining accurate and up-to-date employee records, ensuring compliance with company policies and legal requirements. Responsibilities:<ol><li>Data Entry: Accurately input employee information into HR databases and systems, including personal details, employment history, benefits, and payroll information.</li><li>Record Maintenance: Regularly update and maintain employee records to ensure accuracy and completeness.</li><li>Documentation: Assist in the creation and maintenance of HR-related documents, including employment contracts, offer letters, and termination paperwork.</li><li>Compliance: Ensure compliance with relevant labor laws and regulations by accurately recording and documenting employee data.</li><li>Reporting: Generate reports as needed for HR managers and other departments, providing insights into key HR metrics and trends.</li><li>Communication: Collaborate with HR team members to communicate updates or changes in employee information effectively.</li><li>Support: Provide administrative support to the HR department as needed, including scheduling interviews, coordinating employee events, and responding to inquiries from employees.</li><li>Confidentiality: Maintain strict confidentiality of employee information and adhere to data protection policies and procedures.</li></ol>

Legal Secretary - Entertainment Litigation Our client, a distinguished entertainment law firm, is currently seeking a Legal Assistant/Secretary to join their exceptional team at their Century City office. Renowned for delivering top-tier legal services, this firm leads the industry in entertainment and advertising practices. They have a well-established portfolio that includes working with actors, filmmakers, music professionals and commercial advertisers, inclusive of Super Bowl advertisements. Key Responsibilities:<ul><li>Supporting 3 litigation partners in our Century City LA office</li><li>Demonstrating deep understanding of litigation, specifically in California and Federal cases</li><li>Managing e-Filing and calendaring processes without much supervision</li><li>Assisting in discovery process</li><li>Acting proactively, anticipating what is coming next and staying ahead in work tasks</li></ul>

Office Services Associate We are extending an opportunity for a meticulous Front Office Clerk to join our team based in Houston, Texas. This role will be involved in providing comprehensive back-office services, primarily focusing on reprographics copy and mail services. The role is also key in supporting various service lines within our industry as needed. This position offers an ongoing contract employment opportunity. Responsibilities: • Ensure appropriate logs for all office services work are utilized • Confirm job tickets are correctly filled out before initiating work • Carry out work in office services, primarily reprographics, mail, and intake functions in line with established procedures • Follow procedures to execute jobs in the correct order • Communicate with supervisors or clients regarding job or deadline issues • Meet contracted deadlines for accepting, completing, and delivering all work • Troubleshoot basic equipment problems and place service calls when needed • Prioritize workflow and perform Quality Assurance on your own work and that of others • Load machines with various paper and toner supplies • Answer telephone calls and emails in a detail oriented manner • Interact with clients in person, over the phone, or electronically • Adhere to policies in addition to client site policies • Utilize equipment and supplies in a cost-efficient manner.

Event Coordinator We are offering a contract to hire employment opportunity for an Event Coordinator in the non-profit industry, located in Florence, South Carolina, United States. This role primarily involves assisting with the organization and scheduling of events, acting as liaison with coordinators at partnering businesses, and collaborating with the marketing team to design promotional materials. This position requires travel around the greater Florence area and occasional weekend commitments.

Senior Treasury Analyst Robert Half is recruiting for an exciting opportunity for a Senior Treasury Analyst in Raleigh, North Carolina. The ideal candidate will possess 10 + years of cash management experience and a bachelor's degree. The individual will play a crucial role in supporting the organization's financial operations, including cash management, risk assessment, and forecasting. The successful candidate will work closely with the financial team and executive management, providing valuable data to help make pivotal financial decisions about the company's investments, capital structure, and growth opportunities. This company offers a flexible hybrid work schedule and world class benefits. Please apply today! Responsibilities: • Monitor and foresee upcoming daily cash requirements and execute daily financing decisions• Ensure liquidity for operating needs by managing the organization's financial portfolio• Perform financial analysis and modeling, forecasting potential growth and profitability• Develop and utilize financial models and indicators to provide insight into the company's operations and market trends• Determine the company's financial risk and propose strategies to minimize risk• Implement and maintain treasury systems to improve efficiency and effectiveness• Participate in the development of treasury policies, processes, and procedures• Provide support for ongoing audits• Utilize skills such as 'Corporate Treasury', 'Treasury Management', 'Daily Cash Management', 'Cash Flow Reports', 'Cash Flow Forecasts', 'Alternative Investments', 'Financial Reporting', 'Wire Transfer', 'Automated Clearing House (ACH)', 'Microsoft Excel'