64 results for Entry Level Administrative Assistant

Office Assistant We are offering a contract to hire employment opportunity for an Office Assistant in the Agriculture industry, based in VISALIA, California. Our team is seeking a highly organized and detail-oriented individual, who will be tasked with a range of responsibilities, from processing customer credit applications to maintaining accurate customer credit records. For more information call Yohana Roman 559-312-1064 or Andrea Alva 559-365-7048 Responsibilities:• Process customer credit applications accurately and efficiently• Maintain accurate customer credit records• Monitor customer credit accounts and take appropriate actions to collect delinquent payments• Display strong knowledge of Microsoft Office, particularly Excel and Word• Demonstrate strong customer service skills in all interactions• Perform filing and data entry tasks accurately and efficiently• Exhibit self-motivation and attention to detail in all tasks• Communicate effectively over the phone, as regular contact with our CEO is required• Utilize bilingual skills, if available, to better assist a diverse customer base• Use Excel formulas to process and analyze data effectively.

Admin Generalist Our client is seeking an Administrative Assistant to join our team in San Antonio, Texas. In this role, you will perform various administrative tasks and customer service duties within a credit union setting. This role offers a contract to hire employment opportunity, allowing you to showcase your skills in a dynamic financial environment. Responsibilities:• Provide exceptional customer service to credit union members.• Perform clerical tasks including routine correspondence and form processing.• Verify and maintain records and reports for accuracy and completeness.• Complete financial transactions with precision and attention to detail.• Learn and understand financial terms to effectively communicate with members and colleagues.• Utilize strong organizational and time management skills to manage multiple tasks.• Use mathematical calculations for financial transactions.• Exhibit strong listening skills to understand and meet member needs.• Utilize Microsoft Word, Excel, and Outlook for various administrative tasks.• Draw on experience in the Federal Credit Union, Financial Institutions, Banking Industry, and Administrative Assistance to perform tasks efficiently and effectively.

General Office Clerk We are offering a short-term contract employment opportunity in the bustling city of Yonkers, New York. This role involves general office clerk functions in an office setting. The selected candidate will be responsible for maintaining databases, drafting emails, reviewing financial documents, and coordinating project schedules. Responsibilities:• Scan and maintain files in an organized manner and update databases• Speak directly with clients and help resolve issues • Coordinate project materials and schedules• Perform additional tasks as assigned by the management

Office Administrator Robert Half is partnering with a wonderful company in Plaquemine, LA that is is seeking an organized and self-motivated Office Administrator who will be responsible for providing administrative support to their office personnel. This candidate will have the opportunity to work closely with leadership to help shape the way we organize and operate our business. The office administrator’s role will include clerical/receptionist duties, assisting with bookkeeping/HR/payroll functions, coordinating meeting/events, and assisting management with special projects. This is a wonderful opportunity to join a friendly, fun, and family-oriented workplace environment.

Administrative Support Specialist Calling all administrative wizards! We're searching for a multi-talented professional that is organized, professional and detail oriented. In this role, you'll be our administrative superhero, providing support across various departments including Administration, Finance, Human Resources/Personnel, IT and more! Prepare for a thrilling journey where your administrative abilities will be put to the test in a host of different tasks. From Supporting Accounts Payable, maintaining HR Documents, handling communications with stakeholders, to drafting documents and lead special projects, every day will be an adventure! This exciting role is 100% onsite and located in Santa Rosa, Ca. Please apply if you are interested in learning more! Dive into a diverse and inclusive culture, become a driving force in our company's success and let's create amazing results together! Responsibilities:<ul><li>Provides administrative support as directed by the Chief Administrative Officer (CAO) to ensure the smooth operation of all departments.</li><li>Assist in maintaining physical and digital filing systems.</li><li>Maintaining the accuracy and timely updating of spreadsheets, e-forms, and other items for the HR and Finance Team as needed. Saving information both into e-forms, software, platforms, and other systems.</li><li>Process mission critical temporary financial assistance, general check requests, credit card expenditures, and other vouchers ensuring that all vouchers include appropriate documentation, expense coding's, and approval prior to payment.</li><li>Maintain and support issues related to credit card expenditures, reconciliations, and other aspects of the business.</li><li>Handles communication with internal and external stakeholders, scheduling appointments, and assisting with postage and shipping needs.</li><li>Responds to emails and other digital inquiries.</li><li>Drafts and revises documents, updates spreadsheets, prepares meeting agendas and takes meeting minutes.</li><li>Assists in executing documents and maintaining IT equipment.</li><li>Handles issues related to leases, IT, company equipment, software, and related materials.</li><li>Collaborates with vendors and business stakeholders as needed.</li><li>Processes Accounts Payable transactions and assists the AP team as necessary.</li><li>Leads and manages special projects as needed</li></ul>

Project Assistant We are offering a contract to permanent employment opportunity for a Project Assistant in the heating and cooling industry, located in North Royalton, Ohio, United States. This role involves generating leads, coordinating events, and actively engaging in product knowledge sessions. The role requires on-site presence and does not offer remote work options. Responsibilities: • Actively participate in generating leads to enhance business growth. • Coordinate events ensuring smooth execution and desired outcomes. • Actively engage with product knowledge sessions to gain a deeper understanding of our offerings. • Teach and train associates to build a well-informed and efficient team. • Exhibit strong leadership skills in managing timelines and prioritizing tasks. • Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks including data entry, organizing files, and managing communication. • Use your customer service skills to address inquiries and resolve issues, ensuring customer satisfaction. • Multitask effectively, balancing and prioritizing multiple projects to meet deadlines. • Drive lead generation initiatives to create new business opportunities. • Handle shipping functions as needed, ensuring timely delivery of products.

Project Assistant A prestigious company in the Healthcare/NHS Industry is seeking a Project Assistance to work in the Philadelphia, Pennsylvania area. This position as a Project Assistant is a contract employment opportunity that will involve a diverse range of tasks, including registration, attendee scanning, and support for meetings and conferences. This role will be on-site and necessitates a high level of organizational skills and the ability to manage timelines effectively. Key Responsibilities: • Assist the team with registration processes, ensuring accuracy and efficiency• Handle scanning of attendees, maintaining a systematic tracking process• Direct customers to their meeting spaces, ensuring seamless flow of activities• Distribute workbooks to attendees as required, ensuring all participants have necessary materials• Collect evaluations post-meetings or conferences, ensuring feedback is appropriately gathered and recorded• Contribute to team tasks as needed, demonstrating flexibility and collaboration• Maintain organized files, ensuring easy accessibility of information• Perform shipping functions when necessary, ensuring materials are delivered in a timely manner• Provide exceptional customer service, addressing inquiries and resolving issues promptly.

Legal Assistant We are offering an exciting opportunity in San Jose, California for a Front Desk Legal Assistant. This role revolves around providing legal support, managing inbound calls, and maintaining office schedules, among other responsibilities. Responsibilities:• Handle incoming calls and direct them to the appropriate individual.• Meet and greet clients, ensuring they receive a high level of service.• Schedule and maintain Outlook Calendar for the use of conference rooms, ensuring efficient use of office space.• Take responsibility for maintaining the firm’s master calendar, entering docket information during the day and following up with attorneys and legal assistants.• Print daily calendars and distribute them to appropriate staff, ensuring everyone is aware of their schedules.• Update and maintain staff rosters, ensuring accurate record keeping.• Calendaring effectively to manage and track legal proceedings.• Answer inbound calls promptly and professionally, providing information or redirecting as necessary

Part Time Regional Development Associate We are seeking a Part time Regional Development Associate to join our team in Chicago, Illinois. The role involves a substantial amount of data management and client communication, as well as event coordination and administrative tasks. This position supports the regional development team, collaborating with volunteers and board members to bolster fundraising efforts. Responsibilities: • Support the regional development team in maintaining data, including using the CRM, data input, and producing reports for analysis, strategic planning, and board meetings. • Assist the development team with research and drafting of materials for prospective and existing clients/donors. • Serve as a liaison for chapter events, assisting with event logistics and coordination in collaboration with the national events team and development managers. • Manage client stewardship activities such as answering calls, responding to emails, pledge collection, and other inquiries. • Take and file meeting minutes for key donor and board meetings. • Provide administrative support to the development team and chapter board members, including assistance with scheduling, donor meetings, and key staff meetings. • Deliver on special projects and campaigns as needed. • The role will involve regional travel with occasional evening and weekend work schedules based on need. • Utilize skills in customer service, data entry, managing timelines, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, organizing files, scanning, shipping functions, and volunteer management. This part time role offers a contract to permanent employment opportunity.

Sales Associate Robert Half is seeking Sales Associate for a contract to hire option in Downtown Pittsburgh. This is a HYBRID role, you can work remotely 2 days a week after training! Training hours are 9:30AM - 1:30-2:30PM for first two weeks and then you will 35-40 hours a week, full time. $15 hour base + $2 per hour bonus OR commission program starts after training. Bonus paid separate to pay check biweeklyYou will engage with C-level executives and high-level decision-makers and be an expert at scheduling quality appointments for our clients. You will represent those clients in a professional manner and position tell their unique stories. Additionally, you are a team player and will interact with various levels of staff and management to reinforce our reputation in the industry as the premier provider of the most effective prospecting solutions. You will be an active participant in daily operations of our company, helping to drive the company’s direction and development. You have a strong work ethic and are committed to continuous improvements as well as to our guiding principles of responsibility, respect, integrity, and excellence. Responsibilities and Duties:<ul><li> </li><li>Schedule introductory appointments on our Clients’ behalf via phone with C-Level executives and high-level decision-makers regarding Health & Welfare plans, Qualified Plans, Property & Casualty, Executive Compensation, and IT Solutions.</li><li>Qualify each appointment by using our proprietary qualifying process.</li><li>Update lead information using our proprietary database application.</li><li>Provide follow-up on existing and future appointment opportunities for our Clients.</li><li>Meet and/or exceed appointment production requirements.</li></ul>Skills & Experience: <ul><li>Verbal communication, prospecting, interpersonal, listening, time management, prioritization, decision-making, attention to detail, computer, and data entry skills are necessary.</li><li>Must be able to meet performance expectations with limited distractions.</li><li>Must be punctual and in attendance for the scheduled calling shift.</li></ul>

Supply Chain Assistant We are looking for a dedicated Purchaser to assist with our rail accounting processes within our Overland Park, Kansas location. This role involves assisting with invoicing, accounts payable processing, inventory reconciliation and adjustments, and providing support to the Rail Logistics Manager in rail car tracing and reports. Responsibilities: • Assist in daily data entry into the contract management system, including creating new sales and purchase contracts, and entering truck, rail, and barge shipment data. • Participate in inventory analysis and ensure clean cut-off and adjustments. • Maintain a high level of accuracy in all work completed. • Collaborate in reconciling all inbound and outbound movements to ensure proper daily close procedures are performed. • Support with daily rail car tracing and management. • Communicate effectively about accounting activities. • Provide backup to the Accounting Department as needed. • Handle requests for rail accounting information. • Utilize skills in Accounts Payable (AP), Procurement, Data Entry, and Vendor Contracts to enhance operations and efficiency.

Provider Administration Specialist ONLY CANDIDATES RESIDING IN THE ATLANTA, GA METRO AREA WILL BE CONSIDER FOR THIS POSITION. Are you a skilled Provider Administration Specialist looking for an exciting opportunity to showcase your talents? We're seeking a highly motivated individual to join our team in a fully remote capacity. However, candidates must reside in the Atlanta, GA metro area. As a Provider Administration Specialist, you'll play a crucial role in maintaining the integrity of provider information within our enterprise systems. This role requires meticulous attention to detail and exceptional organizational skills. To excel in this position, candidates must furnish their own Equipment, including a Windows 10 Laptop or CPU (no Chromebooks, preferably no Macs) with a 2.0 GHz process speed and 8.0GB or more DDR2 RAM. Additionally, a reliable internet connection with Download Speed: 50mbps and Upload Speed: 25mbps is essential. Proficiency with Internet Explorer 7.0 or higher is required, and 2 monitors are recommended for optimal productivity. If you're ready to take your career to the next level and make a meaningful impact, apply now! Essential Duties and Responsibilities:<ul><li>Maintain the integrity of an electronic database, handling various tasks including business name changes, tax ID changes, termination of dental contracts, change of ownership, business splits, sale of practices, adding additional associates, license changes, dental specialty changes, updated contract information, and provider directory assistance</li><li>Plan, prioritize, organize, and complete work to meet established objectives.</li><li>Collaborate individually or within a team to solve complex problems related to provider servicing.</li><li>Act as a technical resource to others in the function when necessary.</li><li>Manage various workflow queues for claims where address or tax identification number conflicts with provider file data.</li><li>Handle escalated calls from client groups and conduct outgoing calls to dental offices.</li><li>Resolve 1099 tax discrepancies with provider offices, verifying information with external databases.</li><li>Run queries, generate monthly reports, and handle credentialing document verification requests.</li><li>Screen provider enrollment packets for missing information and request necessary details from the provider.</li><li>Perform other miscellaneous duties as assigned.</li></ul>

Sales Assistant We are offering a unique opportunity for a Sales Assistant in the manufacturing industry, located in Piscataway, New Jersey, United States. This role is primarily focused on supporting our sales team and customers with credit-related tasks and inquiries, and ensuring the smooth operation of our credit functions. This position is on-site, with business casual dress code and free parking. The schedule is Monday to Friday from 9am to 6pm. Responsibilities: • Efficiently processing customer credit applications • Maintaining accurate records of customer credit • Resolving customer credit inquiries in a timely and detail oriented manner • Monitoring customer credit accounts regularly • Taking appropriate action to collect delinquent payments when necessary • Utilizing CRM and Microsoft Office Suites to manage and track customer information • Assisting with the closing processes and handling customer complaints • Supporting the sales team with various tasks as needed • Utilizing Microsoft Excel, Word, and Outlook for data entry and communication purposes • Working closely with both the sales team and customers to ensure a smooth sales process.

Office Services Associate We are extending an opportunity for a meticulous Front Office Clerk to join our team based in Houston, Texas. This role will be involved in providing comprehensive back-office services, primarily focusing on reprographics copy and mail services. The role is also key in supporting various service lines within our industry as needed. This position offers an ongoing contract employment opportunity. Responsibilities: • Ensure appropriate logs for all office services work are utilized • Confirm job tickets are correctly filled out before initiating work • Carry out work in office services, primarily reprographics, mail, and intake functions in line with established procedures • Follow procedures to execute jobs in the correct order • Communicate with supervisors or clients regarding job or deadline issues • Meet contracted deadlines for accepting, completing, and delivering all work • Troubleshoot basic equipment problems and place service calls when needed • Prioritize workflow and perform Quality Assurance on your own work and that of others • Load machines with various paper and toner supplies • Answer telephone calls and emails in a detail oriented manner • Interact with clients in person, over the phone, or electronically • Adhere to policies in addition to client site policies • Utilize equipment and supplies in a cost-efficient manner.