81 results for Executive Assistant

Administrative Assistant We have an exciting opportunity for an Administrative Assistant in Naperville, Illinois. The successful candidate will perform a variety of administrative tasks in a dynamic workplace environment, supporting both the office and the President. This role is perfect for a recent college graduate or an experienced Administrative Assistant. Apply today! Responsibilities:• Organize and schedule meetings and manage calendar • Book travel arrangements• Produce and edit emails, memos, and daily correspondence• Organize mail and sort• Maintain Files• Monitor and order office supplies • Answer phone calls and help customers with any questions

Administrative Assistant We are offering a contract employment opportunity for a meticulous Administrative Assistant in New York, New York. This role is primarily based in the administrative field and will include both remote and in-person work. The successful candidate will be tasked with a variety of administrative duties, including data entry, customer service, and scheduling appointments. Responsibilities: • Handle inbound and outbound calls, attending to customer inquiries and concerns • Provide exceptional customer service, ensuring all interactions are carried out professionally and promptly • Carry out data entry tasks, ensuring accuracy and efficiency in all administrative records • Manage email correspondence, maintaining a high level of professionalism and responsiveness • Schedule appointments, ensuring a smooth and organized operation • Utilize Microsoft Excel, Outlook, PowerPoint, and Word to carry out tasks and maintain records • Ensure all tasks are carried out in a timely and efficient manner, maintaining a high level of productivity • Resolve any issues or inquiries related to customer credit applications and accounts • Monitor customer credit accounts, taking necessary action to collect delinquent payments • Maintain accurate customer credit records, ensuring all information is up-to-date and accurate.

Administrative Assistant We are looking for a diligent and competent Administrative Assistant to join our team in Oklahoma City, Oklahoma. This role offers a contract-to-hire employment opportunity and is primarily focused on providing backup and support to our dispatching team. The Administrative Assistant will be an instrumental part of our team, ensuring smooth operations by managing inbound and outbound calls, scheduling appointments, and handling data entry tasks. Responsibilities: • Answer inbound calls and direct them to the appropriate department or individual • Assist with dispatching tasks as needed, providing support to ensure efficient operations • Manage data entry tasks, ensuring accuracy and attention to detail • Handle email correspondence, responding to inquiries in a timely and professional manner • Schedule appointments and manage calendars, ensuring all individuals are aware of upcoming commitments • Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to complete tasks and manage information • Provide exceptional customer service, addressing inquiries and resolving issues promptly • Aid in the coordination of inbound and outbound calls, ensuring effective communication channels • Assist with other administrative tasks as needed, contributing to the smooth operation of our team.

Administrative Assistant We are in search of an Administrative Assistant to join our clients team in St. Louis Park, Minnesota. This role is essential to supporting the project managers in the realm of sustainable real estate development and consulting. The Administrative Assistant will be responsible for a wide range of duties, including maintaining online systems, assisting with project documentation, and coordinating events. This role is located in a shared office space and provides a unique opportunity to contribute to a green and sustainable future. This is a contract-to-hire opportunity! Responsibilities:• Collecting and sorting mail as part of daily tasks• Cleaning up online folder systems and maintaining their organization• Assisting with the creation and maintenance of templates• Updating case studies and project experiences• Tracking documents and creating lists of missing items for follow up• Assisting in the maintenance of the online CRM system• Tracking and maintaining insurance policies, including reaching out to brokers for proposals• Assisting with communication and helping the team stay on task• Tracking employee licensing requirements and helping to schedule education sessions• Coordinating year-end party and other quarterly and monthly events• Assisting with marketing tasks, including social media posts and website maintenance if interested and capable - not a requirement, but an option if you are interested • Performing data entry tasks and maintaining proficiency in Microsoft Suite• Answering inbound calls and managing email correspondence• Maintaining a proactive and self-motivated approach to work

Administrative Assistant We are offering a job opportunity for an Administrative Assistant in MANHASSET, New York. The role involves performing typing and data entry tasks to support the operations within the telecom industry. The workplace environment is fast-paced and requires a high level of attention to detail. Responsibilities: • Type correspondence, reports, memos, and other documents from various sources. • Enter data into computer systems and databases accurately and promptly. • Format documents according to established guidelines. • Proofread typed documents for errors and inconsistencies. • Maintain both electronic and physical filing systems for documents and records. • Organize and index files for easy retrieval and reference. • Communicate effectively with team members and supervisors regarding assignments. • Respond to inquiries and requests for information in a timely manner. • Ensure the accuracy and completeness of typed documents and data entry tasks. • Provide administrative support to other departments as needed, including copying, scanning, and filing documents. Skills: • Answering Inbound Calls • Customer Service • Data Entry • Email Correspondence • Inbound Outbound Calls • Proficiency in Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word • Ability to Schedule Appointments.

Administrative Assistant We are offering an exciting opportunity for a meticulous Administrative Assistant to join our team in Cordova, Tennessee. This role involves answering phones, data entry of financial information, and scanning documents.

Administrative Assistant We are in the market for a Front Desk Coordinator to be an integral part of our professional services team in Wall, New Jersey. This role involves serving as the first point of contact for clients and visitors, managing our membership database, and providing robust administrative support across various departments. The role offers a contract to hire employment opportunity. Responsibilities: • Operate and manage the telephone switchboard, directing all incoming calls and handling call screening with discretion. • Greet, assist, and direct all visitors and vendors with a professional demeanor. • Manage daily mail duties including pickup, sorting, and distribution of mail and faxes. • Maintain accurate and up-to-date records in our membership database through efficient data entry tasks such as updating member records and processing changes. • Assist with the coordination of seminars and member events, including registrations and cancellations. • Provide general administrative support across departments, including drafting correspondence, creating spreadsheets, and filing. • Organize and manage office supplies, maintain office equipment, and handle setup for in-house meetings. • Support the governance staff by maintaining meeting books and performing routine office opening tasks. • Utilize 'Switchboard - Phones 1 - 10 Lines' skill to manage communication effectively.

Executive/personal admin We are in search of a meticulous and efficient executive/personal administrative assistant to support a dynamic president/CEO of a well-funded start up in eastern Bucks County PA. Responsibilities:• Oversee and manage complex travel plans, itineraries, and agendas.• Maintain the executive's calendar, schedule appointments, and coordinate meetings.• Anticipate the executive's needs and stay one step ahead in planning and organizing.• Handle and prioritize incoming communications, including emails, phone calls, and correspondence.• Prepare and edit reports, presentations, and other necessary documents.• Handle confidential information with discretion and professionalism.• Coordinate special projects and events as required.• Assist in personal tasks and errands for the executive to ensure their schedule runs smoothly.• Support sales activities by preparing sales documents, tracking leads, and managing customer relationships.• Perform other administrative tasks to support the daily operations of the start-up companies.

Administrative Assistant We are seeking an individual who is comfortable dealing with daily interactions with community members, for the position of Community Standards Officer. The incumbent will work directly with homeowners, enforcing community standards such as yard maintenance and home aesthetics. The successful candidate will bring a calm, firm hand to interactions, which can sometimes be emotionally charged.Responsibilities:<ul><li>Interact with homeowners either onsite or via phone, addressing their queries and concerns.</li><li>Enforce community standards and communicate violations to homeowners in a sensitive and effective manner.</li><li>Document all interactions and actions taken using Microsoft Word and Excel.</li><li>Provide repetitive information patiently and constructively.</li><li>Work closely and harmoniously with the Community Standards team.</li><li>Conduct regular community assessments, noting areas of compliance and non-compliance.</li><li>Assist in the development of community policies and regulations.</li></ul>Qualifications:<ul><li>Excellent communication skills and the ability to handle stressful situations with grace and composure.</li><li>Proficiency in Microsoft Word and Excel.</li><li>Strong organizational skills and attention to detail.</li><li>High level of patience and empathy.</li><li>Conflict resolution skills.</li><li>Experience in a community-based role is a plus.</li></ul>Training will be provided by our experienced Community Standards team. This is initially a temporary position, but there is potential for permanent employment depending on the candidate’s performance.To apply for this position, please send us your resume and cover letter detailing your experience with community work and how you handle challenging situations. Applications will be processed on a rolling basis until the position is filled.We look forward to hearing from you!

File Clerk If you're looking for work as an Administrative Assistant, Robert Half has an opening for someone who is results-oriented and deeply passionate about growing their career. The Administrative Assistant will perform various administrative and office support duties. Mail merging, pivot tables, and presentation design are key parts of this position, so if that's your thing, don't hesitate to contact us! If you're looking for a short-term contract / temporary position in the San Francisco, California area, this Administrative Assistant job is a terrific opportunity for you! How you will make an impact - Receive and tend to visitors - Support diverse projects for other employees - Navigate through word processing, filing, and faxing - Answer telephone calls If you are interested in this role, please reach out to Nick Mussman at 415.276.0358.

Receptionist Robert Half is in the market for an Administrative Assistant for a permanent position with a company. Serving as the Administrative Assistant, you will have a hand in managing legal administrative and office support duties, all with a self-starting mindset. This top-grade legal team in the Chicago, Illinois area is waiting for you to join the team - submit an application now. What you get to do every day - File various office and legal documents - Schedule travel arrangements and process expense reports - Distribute incoming mail according to specified procedures - Help with a diverse group of projects - Generate correspondence - Oversee calendars - Word processing, filing, and faxing documents - Respond to incoming telephone calls - Provide support to other administrative staff with overflow work, including word processing, data entry and Internet research tasks - Help greet and direct visitors - Oversee inventory for office and kitchen supplies

Administrative Assistant We are looking for an Administrative Assistant to join our team in the non-profit sector based in Coachella, California. The individual will be responsible for a wide range of administrative duties to support departmental operations. This includes maintaining office supplies, data entry, transcription, and responding to customer and staff inquiries. The role also involves meticulous record keeping, data analysis, and assisting in the planning and organization of city-sponsored events. Responsibilities: • Undertake a variety of administrative duties including filing, preparing records and monthly reports, and ordering and maintaining office supplies • Perform skilled word processing, data entry, and transcription, displaying independent judgment and discretion in preparing correspondence and reports • Research records within areas of responsibility to prepare and provide follow-up information to customer and staff inquiries • Assist in providing telephone and counter support to the public and staff, explaining procedures, providing general information, and distributing forms and other documents as requested • Respond to public and staff inquiries regarding department and city policies, procedures, and timelines, ensuring compliance and resolving moderate complexity problems within areas of responsibility • Type, originate, format, proofread, and distribute a variety of reports, letters, and memoranda • Organize and maintain various administrative, reference, and follow-up files • Assist in records management and retention function, including scanning, editing, and indexing all official city documents, paperwork, and records • Receive payments and fees from the public in the form of cash and check, issue receipts, post information to departmental, fiscal, or other records, and collect and submit data for reports pertaining to assigned functions • Verify and review forms and reports for completeness and conformance with established regulations and procedures • Assist in planning, organizing, and coordinating city-sponsored events.

Administrative Assistant A top Robert Half client within the legal space and located near Morristown NJ, is currently seeking an Administrative Assistant to join their legal practice's corporate office staff. Responsibilities of the position include but are not limited to: <ul><li>Welcoming Guests and Clients:</li><li>Greet guests in person or over the phone and direct inquiries.</li><li>Producing Information:</li><li>Transcribe, format, input, edit, retrieve, copy, and transmit text, data, and graphics. Coordinate case preparation.</li><li>Efficient Time Management:</li><li>Save attorneys’ time by handling correspondence, reports, and legal documents. Draft letters, collect information, and organize client conferences and meetings. Coordinate special functions and prepare expense reports.</li><li>Calendar Management:</li><li>Maintain the attorney’s calendar by scheduling conferences, teleconferences, and travel. Monitor court appearance dates, pleadings, and filing requirements. Anticipate changes in litigation or transaction preparation.</li><li>Representing the Attorney:</li><li>Communicate, follow up on delegated tasks, and know when to act independently or refer matters to the attorney.</li><li>Revenue Generation:</li><li>Document billable time and reimbursable expenses. Prepare invoices.</li><li>Confidentiality and Historical Reference:</li><li>Maintain client confidence and create historical records through filing systems, meeting transcripts, and evidence documentation.</li></ul>

Bilingual Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Pompano Beach, Florida. In this role, you will be heavily involved in customer service, administrative tasks, and scheduling duties within the industry. This role offers a contract employment opportunity, where your main responsibilities will include interfacing with homeowners, contractors, and businesses. Responsibilities: • Fielding and managing incoming calls from contractors to confirm order statuses, pricing, and material availability. • Handling customer inquiries and resolving their issues promptly. • Scheduling trucks for material delivery based on customer orders. • Collecting payments and executing orders in a timely and efficient manner. • Assisting customers in person as they come to look at materials. • Sending electronic signatures for documentation as required. • Utilizing MS Office and Sage for various administrative tasks. • Assisting in other administrative duties as required. • Maintaining clear and accurate communication via emails. • Ensuring a smooth and efficient flow of operations within the office.

Administrative Assistant We are offering an opportunity for an Administrative Assistant in West Palm Beach, Florida. This role is crucial to the smooth operation of our front-end operations, serving as the first point of contact for our company. The successful candidate will be tasked with managing various administrative tasks, providing excellent customer service, and maintaining a detail-oriented demeanor at all times. Responsibilities:• Serve as the first point of contact, greeting guests and managing the front end.• Offer visitors refreshments and ensure the fridge is well-stocked.• Handle supply management, ensuring all office supplies are adequately stocked.• Demonstrate excellent multitasking abilities and attention to detail in all tasks.• Report to the manager and provide regular updates on office operations.• Answer inbound calls and provide excellent customer service.• Perform data entry tasks and manage email correspondence.• Handle both inbound and outbound calls as required.• Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various administrative tasks.• Schedule appointments and manage calendars as necessary.• Provide general administrative assistance as required

Administrative Assistant We are offering a short term contract employment opportunity in the Non-Profit industry, based in NEWPORT NEWS, Virginia, United States. This role is for an Administrative Assistant who will be a vital part of our Human Services department. You will be tasked with assessing family needs, processing case notes, and managing various administrative tasks in a highly organized and detail-oriented manner. Responsibilities: • Handle administrative tasks such as data entry, scheduling appointments, and email correspondence efficiently. • Use Microsoft Excel, Microsoft Outlook, and Microsoft Word to manage workload, maintain records, and communicate effectively. • Deliver excellent customer service in all interactions with families and other stakeholders. • Carry out detailed assessments of family needs to inform case management. • Process case notes meticulously, ensuring all relevant information is accurately recorded. • Use your University Degree background and previous social work or human services experience to inform decision-making and problem-solving. • Collaborate with the team to ensure all tasks are completed accurately and in a timely manner. • Keep up-to-date with industry trends and best practices to continually improve service delivery.

Job Information Litigation & Bankruptcy Specialist I - Ma... We are offering a contract opportunity for a Litigation & Bankruptcy Specialist in the manufacturing industry located in Norristown, Pennsylvania. This role is primarily administrative, focusing on the effective management of a portfolio of classified relationships, implementing collection strategies, and overseeing the reduction of non-performing assets. Responsibilities: • Aggressive management of a portfolio of classified relationships • Development and implementation of collection strategies • Reduction of non-performing assets and appropriate recognition of write-offs • Prevention of write-offs wherever possible • Arranging for repossession of equipment in accordance with laws, codes, and internal policies • Review and processing of legal invoices and other related expenses associated with litigation • Reconciliation of agency wires • Monitoring and managing functional inboxes • Providing support on accounts placed with an agency • Completing monthly audits for 3rd party agencies • Adapting to changing priorities and working well with others • Communicating strategies and outcomes effectively • Organizing a vast array of facts and data to provide risk-related recommendations • Managing complex legal, business, and financial structures independently.

Administrative Assistant Robert Half has an immediate opening for one of our healthcare clients. In San Mateo. Our client focuses on restoring your quality of life through rehab-focused home health care. We help people who are recovering from surgery, an illness, injury or hospitalization. As a team, we strive to manage the effects of your disability or illness in order for you to reach the best outcome and highest possible level of independence and quality of life. If you are immediately available for work, can commute to San Mateo, and have a background in healthcare / medical, this could be a great opportunity for you. This role starts ASAP. Do not wait, apply now! Job Summary:The Office Administrator will oversee the daily administrative operations of our medical office. The ideal candidate will have excellent organizational skills, a friendly demeanor, and the ability to handle multiple tasks efficiently. This role is critical in supporting our medical staff and ensuring a positive experience for our patients.Key Responsibilities:<ul><li>Manage front desk operations, including greeting patients, answering phone calls, and handling correspondence.</li><li>Schedule and confirm patient appointments.</li><li>Maintain and update patient records in our electronic health record (EHR) system.</li><li>Handle billing and insurance claims, including verifying patient insurance coverage and processing payments.</li><li>Order and manage office supplies and equipment.</li><li>Coordinate with medical staff to ensure efficient workflow and patient care.</li><li>Assist with new patient registration and onboarding.</li><li>Prepare and distribute office communications, including emails and memos.</li><li>Ensure the office complies with healthcare regulations and standards.</li><li>Handle confidential information with discretion and professionalism.</li></ul>

Administrative Assistant We are seeking a dedicated and resourceful Administrative Assistant to join our team in the media industry in New York. In this role, you will be expected to manage heavy calendaring, expense reports, and travel arrangements. Additionally, you will assist in organizing catering for meetings and events and contribute to the clean up afterwards. This role offers a short term contract employment opportunity. Responsibilities: • Manage complex calendars, ensuring all appointments and meetings are accurately scheduled and attended • Prepare and process expense reports in a timely and accurate manner • Organize travel arrangements including flight and hotel bookings • Arrange for catering services for meetings and events as required • Assist with the clean up after meetings and events to ensure the workspace remains tidy and organized • Utilize Google Suite and Workday for administrative tasks • Apply background in Journalism, if applicable, to enhance performance in the role • Maintain a consistent presence in the office for three days per week, adhering to hybrid working arrangements.

Administrative Assistant We are offering a unique opportunity for an Administrative Assistant in the Housing Association industry, located in Baltimore, Maryland. The role primarily involves administrative and clerical work for the Internal Audits and Investigations Unit. This is a contract employment opportunity that requires a range of skills including MS Outlook, HR (Human Resources), Customer Service, MS Excel, Data Entry Alphanumeric, and MS Word. Responsibilities: • Oversee the workflow of the Internal Audits and Investigations Unit and staff, ensuring smooth operations • Scheduling meetings as per requirement, facilitating effective time management • Manage and compose memos, letters, investigative and audit reports, ensuring clear and effective communication • Provide excellent customer service by greeting visitors, answering telephone inquiries from staff, outside organizations, and the general public • Direct visitors and telephone calls to appropriate personnel, ensuring efficient communication flow • Sort and distribute office mail, ensuring timely receipt and response to all correspondence • Assist the Director and Investigators with special assignments as needed, providing support and assistance • Maintain all office equipment, ensuring it's in good working condition for optimal productivity • Create a monthly front desk calendar, ensuring organized scheduling • Support the office by managing the front desk, performing data entry tasks, and utilizing MS Word.

Administrative Assistant Candidates must have special needs population experience, high acuity population experience, or been exposed to high acuity properties. Job Duties:• Supervises one Maintenance Technician• Maintains a working partnership with local community groups including government officials, law enforcement and fire safety professionals• Collects rent, security deposits, makes bank deposits and verifies resident income• Ensures timely and accurate re-certifications, both interim and annual• Manages delinquent accounts, resident receivables, and petty cash• Assists Property Manager with the completion of monthly variance budget reports, annual budget preparation, and monitor fiscal status of the property• Obtains all required program certifications, remains current with compliance and regulatory requirements (e.g. Fair Housing, HUD, TCAC, COS), and ensures property and staff are in compliance• Completes annual and interim re-certifications accurately and on schedule• Assists with completion of MOR/TCAC reviews• Maintains property files in accordance with regulatory guidelines and in accordance with MidPen’s policies and procedures (waitlists and software data files)• Establishes, executes and monitors a preventative maintenance schedule for each property in liaison with the Facilities Coordinator• Coordinates periodic interior and exterior inspections with Preventive Maintenance Lead and maintain property files accordingly• Conducts daily inspections to identify maintenance issues in need of correction• Initiates maintenance work orders and monitors repair status• Ensures turnover of vacant units are completed in three to six days• Maintains curb appeal and achieves satisfactory performance• Keeps property in compliance with fire/safety codes, hazardous materials regulations and OSHA• Ensures emergency preparedness procedures are in place and communicates to residents in case of natural disaster or fire• Completes incident reports within 24 hours of incident and sends documentation to Human Resources• Coordinates employee accident reports, conducts building site reviews and provides policies/ procedures to new tenants• Processes evictions in compliance with regulatory guidelines, court orders and/or upon direction by Property Manager• Participates in staff hiring decisions and conducts site operations for new employees• Conducts performance reviews according to MidPen policy; meets with staff monthly to provide performance feedback• Completes required company specific training within designated timeframe• Perform other duties as assigned

Office Assistant We are offering a contract to permanent employment opportunity in EUGENE, Oregon, 97403-1620, United States, for the role of an Office Assistant. This role is part of the local synagogue and involves a variety of administrative and customer service tasks. Responsibilities: • Provide a warm and friendly greeting to all members, guests, and visitors who come to the synagogue • Handle incoming calls and emails in a detail oriented manner, directing them to the appropriate staff members and taking messages as necessary • Assist visitors in the synagogue's gift shop, providing support with their purchases and inquiries • Serve as an assistant to the Executive Director, managing incoming emails, scheduling appointments, and performing various administrative tasks • Support the planning and execution of synagogue events, including setup, registration, and coordination as required • Utilize Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and Microsoft Word for various office functions • Deliver high-quality customer service to all members and visitors.

Personal/sales assistant We are offering a unique opportunity for a personal/business administrator for the CEO/President in a start-up environment in Eastern Bucks County Pennsylvania. The role is will be based in a dynamic and fast-paced workplace. Responsibilities: • Managing complex and detailed travel plans, itineraries, and agendas• Maintaining the executive's calendar, scheduling appointments, and coordinating meetings• Anticipating the needs of the executive and staying one step ahead in planning and organizing• Managing and prioritizing incoming communications, including emails, phone calls, and correspondence• Preparing and editing reports, presentations, and other documents as needed• Handling confidential information with discretion and professionalism• Coordinating special projects and events as required• Assisting in personal tasks and errands for the executive to ensure their schedule runs smoothly• Supporting sales activities by preparing sales documents, tracking leads, and managing customer relationships• Performing other administrative tasks to support the daily operations of the start-up companies

Legal Assistant National class-action and complex litigation law firm seeks a contract to hire Legal Assistant to join their teams on a hybrid basis in their Berkeley, CA offices. The Legal Assistant be responsible for office management duties and general administrative duties, as well as providing legal support. Responsibilities: • Support legal team with calendar management and updating matter list; setting up court reporters, court calls, and conference calls; making travel arrangements; and photocopying, scanning, and filing • Make preparations for depositions, meetings, and other gatherings, both virtually and in person • Maintain and manage off-site records • Index and box closed case materials for storage • Submit weekly time entry for Attorneys and transmit weekly bills to Seattle • Prepare monthly expense reports and credit card/petty cash reconciliations• Assist with managing and tracking litigation matters, including maintain internal files • Assist with maintaining and searching Excel and Microsoft Access databases. • Work with clients and class members to gather and convey information. • File and scan documents in document management system. • Perform administrative functions such as assisting in maintaining a paperless office by scanning and filing documents in document management system, calendaring deadlines, updating matter list, and performing word processing functions • Answer incoming calls, distribute mail, maintain public areas, order/stock office supplies, and coordinate equipment maintenance/repair • Serve as primary liaison between office vendors and suppliers • Maintain public areas of office and order supplies • Miscellaneous duties and special projects as assigned.

Administrative Manager Our client in the Northside of Pittsburgh is seeking 2 Administration Assistant to provide operation and administrative oversight of its five program sites for its 40 plus staff and volunteers for the company's nonprofit organization. This is a contract to hire opportunity that is full-time hours and onsite. The client is looking for a self-starter who thrives in a fast-paced environment, seeks to influence the lives of youth while making a difference in the communities that we serve. Pay rate: $20-22. Must have a car. Knowledge/Skills<ul><li>Ability to manage effectively in a fast-paced environment addressing competing customer, stakeholder, and partner requirements</li><li>Proficient in Microsoft Office Word, Excel, and Outlook</li><li>Attention to detail and problem-solving skills</li><li>Ability to work independently</li><li>Excellent analytical and organizational skills</li><li>Ability to multitask and prioritize tasks.</li><li>Ability to communicate information with clarity to staff.</li><li>Knowledge of human resource management policies and procedures</li><li>Ability for staff orientation, training, payroll</li><li>Ability to interpret and help implement grants and cooperative agreements</li></ul>Responsibilities<ul><li>Conducts staff orientations, training, benefits and provide backup to the payroll Paychex system.</li><li>Provides overall administrative assistance to the Executive Director including filing.</li><li>Communication coordination with staff to address issues and provide and disseminate information to Program Directors/Supervisors per Ex Director input.</li><li>Participates with Management in developing and implementing programs, policies, and procedures.</li><li>Anticipates and resolves issues that may affect the quality of services and/or interrupt day-to-day operations. Resolves technical, project management, and organizational problems with management input.</li><li>Oversight and assignment of tasks to administrative staff.</li><li>Maintains a key system for all agency sites.</li><li>Receives, prepares, maintains, and stores all information pertaining to staff personnel files including confidential and sensitive data. Maintains a filing system for all information as needed.</li><li>Composes complex documents from rough drafts or verbal instructions using Word.</li><li>Maintains Board of Director records and presentations, assists in the preparation of reports by preparing agenda information and summarizing information from a variety of sources with Ex Director assistance</li><li>Serves as lead contact for several contracts to include acquisition of office/program goods and services.</li><li>Maintains vendor agreements and monitors vendor performance.</li><li>Handles emergency maintenance issues with vendors.</li><li>Hand writes checks in needed cases.</li><li>Ensure staff licenses/credentials and Staff/ Van Driver information are maintained.</li></ul>

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