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58 results for Facilitiesoffice Coordinatorassistant

Administrative Assistant <p>We are offering a role for an Administrative Assistant in the bustling town of Mechanicsburg, Pennsylvania. The successful candidate will be at the heart of our operations, handling a range of administrative duties and ensuring our office runs smoothly and efficiently. This role resides within the medical industry and offers a contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Categorize and manage emails received in various mailboxes, ensuring the timely processing of invoices.</p><p>• Rename and archive emails for easy retrieval of invoices as needed.</p><p>• Accurately code invoices with company/location numbers on a daily basis, handling invoices received through various methods such as electronic and paper mail.</p><p>• Utilize the master coding list to ensure proper coding of third-party invoices received, with guidance from the AP Team Lead.</p><p>• Scan invoices as necessary and maintain an organized digital filing system.</p><p>• Process both electronic and paper incoming mail across all divisions.</p><p>• File scanned and batched invoices in an orderly manner.</p><p>• Adhere to company policies and procedures for invoice shredding.</p><p>• Use Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for data entry and email correspondence.</p><p>• Handle both inbound and outbound calls, providing excellent customer service and scheduling appointments as necessary.</p> Administrative Assistant We are offering a job opportunity for an Administrative Assistant in MANHASSET, New York. The role involves performing typing and data entry tasks to support the operations within the telecom industry. The workplace environment is fast-paced and requires a high level of attention to detail. <br><br>Responsibilities:<br>• Type correspondence, reports, memos, and other documents from various sources.<br>• Enter data into computer systems and databases accurately and promptly.<br>• Format documents according to established guidelines.<br>• Proofread typed documents for errors and inconsistencies.<br>• Maintain both electronic and physical filing systems for documents and records.<br>• Organize and index files for easy retrieval and reference.<br>• Communicate effectively with team members and supervisors regarding assignments.<br>• Respond to inquiries and requests for information in a timely manner.<br>• Ensure the accuracy and completeness of typed documents and data entry tasks.<br>• Provide administrative support to other departments as needed, including copying, scanning, and filing documents. <br><br>Skills:<br>• Answering Inbound Calls<br>• Customer Service<br>• Data Entry<br>• Email Correspondence<br>• Inbound Outbound Calls<br>• Proficiency in Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word<br>• Ability to Schedule Appointments. Part Time Regional Development Associate <p>We are seeking a Part time Regional Development Associate to join our team in Chicago, Illinois. The role involves a substantial amount of data management and client communication, as well as event coordination and administrative tasks. This position supports the regional development team, collaborating with volunteers and board members to bolster fundraising efforts. </p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Support the regional development team in maintaining data, including using the CRM, data input, and producing reports for analysis, strategic planning, and board meetings. </p><p>• Assist the development team with research and drafting of materials for prospective and existing clients/donors. </p><p>• Serve as a liaison for chapter events, assisting with event logistics and coordination in collaboration with the national events team and development managers. </p><p>• Manage client stewardship activities such as answering calls, responding to emails, pledge collection, and other inquiries. </p><p>• Take and file meeting minutes for key donor and board meetings. </p><p>• Provide administrative support to the development team and chapter board members, including assistance with scheduling, donor meetings, and key staff meetings. </p><p>• Deliver on special projects and campaigns as needed. </p><p>• The role will involve regional travel with occasional evening and weekend work schedules based on need. </p><p>• Utilize skills in customer service, data entry, managing timelines, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, organizing files, scanning, shipping functions, and volunteer management. </p><p><br></p><p>This part time role offers a contract to permanent employment opportunity.</p> Provider Administration Specialist <p><strong><u>ONLY CANDIDATES RESIDING IN THE ATLANTA, GA METRO AREA WILL BE CONSIDER FOR THIS POSITION. </u></strong>Are you a skilled <strong>Provider Administration Specialist</strong> looking for an exciting opportunity to showcase your talents? We're seeking a highly motivated individual to join our team in a <strong>fully remote</strong> capacity. However, candidates <strong>must reside in the Atlanta, GA metro area</strong>. As a Provider Administration Specialist, you'll play a crucial role in maintaining the integrity of provider information within our enterprise systems. This role requires meticulous attention to detail and exceptional organizational skills. To excel in this position, candidates must furnish their own Equipment, including a Windows 10 Laptop or CPU (no Chromebooks, preferably no Macs) with a 2.0 GHz process speed and 8.0GB or more DDR2 RAM. Additionally, a reliable internet connection with Download Speed: 50mbps and Upload Speed: 25mbps is essential. Proficiency with Internet Explorer 7.0 or higher is required, and 2 monitors are recommended for optimal productivity. If you're ready to take your career to the next level and make a meaningful impact, apply now!</p><p><br></p><p><strong>Essential Duties and Responsibilities:</strong></p><ul><li>Maintain the integrity of an electronic database, handling various tasks including business name changes, tax ID changes, termination of dental contracts, change of ownership, business splits, sale of practices, adding additional associates, license changes, dental specialty changes, updated contract information, and provider directory assistance</li><li>Plan, prioritize, organize, and complete work to meet established objectives.</li><li>Collaborate individually or within a team to solve complex problems related to provider servicing.</li><li>Act as a technical resource to others in the function when necessary.</li><li>Manage various workflow queues for claims where address or tax identification number conflicts with provider file data.</li><li>Handle escalated calls from client groups and conduct outgoing calls to dental offices.</li><li>Resolve 1099 tax discrepancies with provider offices, verifying information with external databases.</li><li>Run queries, generate monthly reports, and handle credentialing document verification requests.</li><li>Screen provider enrollment packets for missing information and request necessary details from the provider.</li><li>Perform other miscellaneous duties as assigned.</li></ul><p><br></p> Executive/personal admin <p>We are in search of a meticulous and efficient executive/personal administrative assistant to support a dynamic president/CEO of a well-funded start up in eastern Bucks County PA. </p><p>Responsibilities:</p><p>• Oversee and manage complex travel plans, itineraries, and agendas.</p><p>• Maintain the executive's calendar, schedule appointments, and coordinate meetings.</p><p>• Anticipate the executive's needs and stay one step ahead in planning and organizing.</p><p>• Handle and prioritize incoming communications, including emails, phone calls, and correspondence.</p><p>• Prepare and edit reports, presentations, and other necessary documents.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Coordinate special projects and events as required.</p><p>• Assist in personal tasks and errands for the executive to ensure their schedule runs smoothly.</p><p>• Support sales activities by preparing sales documents, tracking leads, and managing customer relationships.</p><p>• Perform other administrative tasks to support the daily operations of the start-up companies.</p> Administrative Support Specialist <p>Calling all administrative wizards! We're searching for a multi-talented professional that is organized, professional and detail oriented. In this role, you'll be our administrative superhero, providing support across various departments including Administration, Finance, Human Resources/Personnel, IT and more! Prepare for a thrilling journey where your administrative abilities will be put to the test in a host of different tasks. From Supporting Accounts Payable, maintaining HR Documents, handling communications with stakeholders, to drafting documents and lead special projects, every day will be an adventure! This exciting role is 100% onsite and located in Santa Rosa, Ca. Please apply if you are interested in learning more!</p><p><br></p><p>Dive into a diverse and inclusive culture, become a driving force in our company's success and let's create amazing results together!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provides administrative support as directed by the Chief Administrative Officer (CAO) to ensure the smooth operation of all departments.</li><li>Assist in maintaining physical and digital filing systems.</li><li>Maintaining the accuracy and timely updating of spreadsheets, e-forms, and other items for the HR and Finance Team as needed. Saving information both into e-forms, software, platforms, and other systems.</li><li>Process mission critical temporary financial assistance, general check requests, credit card expenditures, and other vouchers ensuring that all vouchers include appropriate documentation, expense coding's, and approval prior to payment.</li><li>Maintain and support issues related to credit card expenditures, reconciliations, and other aspects of the business.</li><li>Handles communication with internal and external stakeholders, scheduling appointments, and assisting with postage and shipping needs.</li><li>Responds to emails and other digital inquiries.</li><li>Drafts and revises documents, updates spreadsheets, prepares meeting agendas and takes meeting minutes.</li><li>Assists in executing documents and maintaining IT equipment.</li><li>Handles issues related to leases, IT, company equipment, software, and related materials.</li><li>Collaborates with vendors and business stakeholders as needed.</li><li>Processes Accounts Payable transactions and assists the AP team as necessary.</li><li>Leads and manages special projects as needed</li></ul><p><br></p> Bilingual HR Generalist We are offering an exciting opportunity for an HR Generalist in Phillipsburg, New Jersey. This role involves a variety of responsibilities in the HR department such as recruitment, training, and compliance. You will play a key role in supporting our operations and ensuring a positive and efficient workplace environment. <br><br>Responsibilities:<br>• Manage recruitment processes according to operations demands, utilizing our internal database<br>• Collaborate with employment agencies and on-site Supervisors to fill positions and ensure performance standards are met<br>• Process new permanent documents and conduct on-site new permanent orientation, including training on time-tracking systems and providing company required training<br>• Oversee associate’s time and attendance records to ensure accurate timecard recording<br>• Track associate’s weekly working hours to stay compliant with customer standards<br>• Prepare payroll and time & attendance reports for management as needed<br>• Address personnel issues and concerns swiftly and effectively in accordance with company procedures<br>• Conduct exit interviews and assist with accident investigations to provide root cause analysis<br>• Support and coach management team members with performance and behavioral issues<br>• Report on Key Performance Indicators (KPIs) for management<br>• Act as the Safety & Security and Quality Coordinator for the facility<br><br>Skills:<br>• ADP - Financial Services<br>• ADP Workforce Now<br>• ATS - Asynchronous Transfer Mode<br>• Ceridian<br>• HRMS<br>• About Time<br>• Benefit Functions<br>• Compensation Administration<br>• Compliance<br>• Employee Relations Admin Generalist <p>Our client is seeking an Administrative Assistant to join our team in San Antonio, Texas. In this role, you will perform various administrative tasks and customer service duties within a credit union setting. This role offers a contract to hire employment opportunity, allowing you to showcase your skills in a dynamic financial environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service to credit union members.</p><p>• Perform clerical tasks including routine correspondence and form processing.</p><p>• Verify and maintain records and reports for accuracy and completeness.</p><p>• Complete financial transactions with precision and attention to detail.</p><p>• Learn and understand financial terms to effectively communicate with members and colleagues.</p><p>• Utilize strong organizational and time management skills to manage multiple tasks.</p><p>• Use mathematical calculations for financial transactions.</p><p>• Exhibit strong listening skills to understand and meet member needs.</p><p>• Utilize Microsoft Word, Excel, and Outlook for various administrative tasks.</p><p>• Draw on experience in the Federal Credit Union, Financial Institutions, Banking Industry, and Administrative Assistance to perform tasks efficiently and effectively.</p>
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