67 results for Front Desk Coordinator

Administrative Manager Our client in the Northside of Pittsburgh is seeking 2 Administration Assistant to provide operation and administrative oversight of its five program sites for its 40 plus staff and volunteers for the company's nonprofit organization. This is a contract to hire opportunity that is full-time hours and onsite. The client is looking for a self-starter who thrives in a fast-paced environment, seeks to influence the lives of youth while making a difference in the communities that we serve. Pay rate: $20-22. Must have a car. Knowledge/Skills<ul><li>Ability to manage effectively in a fast-paced environment addressing competing customer, stakeholder, and partner requirements</li><li>Proficient in Microsoft Office Word, Excel, and Outlook</li><li>Attention to detail and problem-solving skills</li><li>Ability to work independently</li><li>Excellent analytical and organizational skills</li><li>Ability to multitask and prioritize tasks.</li><li>Ability to communicate information with clarity to staff.</li><li>Knowledge of human resource management policies and procedures</li><li>Ability for staff orientation, training, payroll</li><li>Ability to interpret and help implement grants and cooperative agreements</li></ul>Responsibilities<ul><li>Conducts staff orientations, training, benefits and provide backup to the payroll Paychex system.</li><li>Provides overall administrative assistance to the Executive Director including filing.</li><li>Communication coordination with staff to address issues and provide and disseminate information to Program Directors/Supervisors per Ex Director input.</li><li>Participates with Management in developing and implementing programs, policies, and procedures.</li><li>Anticipates and resolves issues that may affect the quality of services and/or interrupt day-to-day operations. Resolves technical, project management, and organizational problems with management input.</li><li>Oversight and assignment of tasks to administrative staff.</li><li>Maintains a key system for all agency sites.</li><li>Receives, prepares, maintains, and stores all information pertaining to staff personnel files including confidential and sensitive data. Maintains a filing system for all information as needed.</li><li>Composes complex documents from rough drafts or verbal instructions using Word.</li><li>Maintains Board of Director records and presentations, assists in the preparation of reports by preparing agenda information and summarizing information from a variety of sources with Ex Director assistance</li><li>Serves as lead contact for several contracts to include acquisition of office/program goods and services.</li><li>Maintains vendor agreements and monitors vendor performance.</li><li>Handles emergency maintenance issues with vendors.</li><li>Hand writes checks in needed cases.</li><li>Ensure staff licenses/credentials and Staff/ Van Driver information are maintained.</li></ul>

Office Services Associate We are extending an opportunity for a meticulous Front Office Clerk to join our team based in Houston, Texas. This role will be involved in providing comprehensive back-office services, primarily focusing on reprographics copy and mail services. The role is also key in supporting various service lines within our industry as needed. This position offers an ongoing contract employment opportunity. Responsibilities: • Ensure appropriate logs for all office services work are utilized • Confirm job tickets are correctly filled out before initiating work • Carry out work in office services, primarily reprographics, mail, and intake functions in line with established procedures • Follow procedures to execute jobs in the correct order • Communicate with supervisors or clients regarding job or deadline issues • Meet contracted deadlines for accepting, completing, and delivering all work • Troubleshoot basic equipment problems and place service calls when needed • Prioritize workflow and perform Quality Assurance on your own work and that of others • Load machines with various paper and toner supplies • Answer telephone calls and emails in a detail oriented manner • Interact with clients in person, over the phone, or electronically • Adhere to policies in addition to client site policies • Utilize equipment and supplies in a cost-efficient manner.

Administrative Assistant We are offering an opportunity in the retail industry for an Administrative Assistant to join our team in Charlotte, North Carolina. This role will involve a variety of administrative tasks, such as answering inbound and outbound calls, data entry, and managing email correspondence. The role also involves customer service and receptionist duties, and requires proficiency in Microsoft Excel, Outlook, PowerPoint, and Word. Responsibilities: • Answering inbound and outbound calls, directing calls as necessary • Greeting visitors and providing excellent customer service • Managing data entry tasks and maintaining accurate records • Handling email correspondence and adding notes to customer accounts when necessary • Reviewing sales brochures for low inventory and reordering as needed • Organizing open order file cabinets and transferring files to paid file cabinets • Scheduling appointments and performing general administrative duties • Filing documents and maintaining an organized work environment • Using Microsoft Excel, Outlook, PowerPoint, and Word to perform various tasks • Providing administrative support to the sales department

General Office Clerk We are offering a short-term contract employment opportunity in the bustling city of Yonkers, New York. This role involves general office clerk functions in an office setting. The selected candidate will be responsible for maintaining databases, drafting emails, reviewing financial documents, and coordinating project schedules. Responsibilities:• Scan and maintain files in an organized manner and update databases• Speak directly with clients and help resolve issues • Coordinate project materials and schedules• Perform additional tasks as assigned by the management

Medical Receptionist We are offering a contract to hire employment opportunity for a Medical Receptionist in Little Rock, Arkansas. The role involves managing front desk operations in a medical facility. This position is integral to ensuring smooth operations in the healthcare setting and providing excellent service to patients and visitors. Responsibilities: • Answering incoming calls and addressing patient queries efficiently. • Scheduling patient appointments and managing the appointment system. • Verifying patient's medical insurance and coordinating with insurance companies. • Handling prior authorizations for procedures and medications. • Performing general receptionist duties such as greeting and assisting visitors, handling incoming and outgoing mail, and maintaining the reception area. • Liaising with medical professionals to ensure patient needs are met. • Maintaining patient confidentiality and adhering to HIPAA guidelines. • Utilizing medical software to update and maintain patient records.

Office Assistant This position will require the candidate to successfully handle multiple assignments and projects simultaneously. A growing firm has partnered with Robert Half and is looking to hire a highly-skilled and motivated Office Assistant to provide support with various administrative duties. If you're a dynamic and ambitious individual, this opportunity might be a great fit for you! An Office Assistant position is currently available in the Minneapolis, Minnesota area. If you're seeking long-term contract / temporary work, this opportunity may be a good fit for you. What you get to do every day - Enter data into electronic applications - File, copy and faxing for various departments - Direct calls appropriately - Maintain office facility Shift Hours: 7:30pm to 4:00am Works Sunday Monday Thursday Friday Saturday. Off Tuesday Wednesday.

Administrative Assistant Candidates must have special needs population experience, high acuity population experience, or been exposed to high acuity properties. Job Duties:• Supervises one Maintenance Technician• Maintains a working partnership with local community groups including government officials, law enforcement and fire safety professionals• Collects rent, security deposits, makes bank deposits and verifies resident income• Ensures timely and accurate re-certifications, both interim and annual• Manages delinquent accounts, resident receivables, and petty cash• Assists Property Manager with the completion of monthly variance budget reports, annual budget preparation, and monitor fiscal status of the property• Obtains all required program certifications, remains current with compliance and regulatory requirements (e.g. Fair Housing, HUD, TCAC, COS), and ensures property and staff are in compliance• Completes annual and interim re-certifications accurately and on schedule• Assists with completion of MOR/TCAC reviews• Maintains property files in accordance with regulatory guidelines and in accordance with MidPen’s policies and procedures (waitlists and software data files)• Establishes, executes and monitors a preventative maintenance schedule for each property in liaison with the Facilities Coordinator• Coordinates periodic interior and exterior inspections with Preventive Maintenance Lead and maintain property files accordingly• Conducts daily inspections to identify maintenance issues in need of correction• Initiates maintenance work orders and monitors repair status• Ensures turnover of vacant units are completed in three to six days• Maintains curb appeal and achieves satisfactory performance• Keeps property in compliance with fire/safety codes, hazardous materials regulations and OSHA• Ensures emergency preparedness procedures are in place and communicates to residents in case of natural disaster or fire• Completes incident reports within 24 hours of incident and sends documentation to Human Resources• Coordinates employee accident reports, conducts building site reviews and provides policies/ procedures to new tenants• Processes evictions in compliance with regulatory guidelines, court orders and/or upon direction by Property Manager• Participates in staff hiring decisions and conducts site operations for new employees• Conducts performance reviews according to MidPen policy; meets with staff monthly to provide performance feedback• Completes required company specific training within designated timeframe• Perform other duties as assigned

Administrative Assistant We are offering an opportunity for an Administrative Assistant in West Palm Beach, Florida. This role is crucial to the smooth operation of our front-end operations, serving as the first point of contact for our company. The successful candidate will be tasked with managing various administrative tasks, providing excellent customer service, and maintaining a detail-oriented demeanor at all times. Responsibilities:• Serve as the first point of contact, greeting guests and managing the front end.• Offer visitors refreshments and ensure the fridge is well-stocked.• Handle supply management, ensuring all office supplies are adequately stocked.• Demonstrate excellent multitasking abilities and attention to detail in all tasks.• Report to the manager and provide regular updates on office operations.• Answer inbound calls and provide excellent customer service.• Perform data entry tasks and manage email correspondence.• Handle both inbound and outbound calls as required.• Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various administrative tasks.• Schedule appointments and manage calendars as necessary.• Provide general administrative assistance as required

Administrative Assistant Administrative Assistant needed in the Beaumont, TX area for the Office Support of Superintendent and of 5 Schools. This individual must be able to maintain the highest degree of confidentiality, be a self-starter, able to think independently, and able to deal with multiple tasks. In this position, the Administrative Assistant will be coordinating activities, teacher workshops, and meetings, answering phones, distributing mail, and assisting office with whatever is needed. This is a contract to hire position in the Beaumont, Texas area. How you will make an impact - Navigate through word processing, filing, and faxing - Handle telephone calls - Greet and instruct visitors - Back various projects for other employees

Administrative Assistant Robert Half is partnering with a growing construction company that is looking to hire an Administrative Assistant. The Administrative Assistant will report directly to the Project Manager and Owner of this company. Key Responsibilities:<ul><li>Permitting Coordination: Manage and secure permits for all construction projects on a national level, ensuring compliance with local regulations and timely approvals.</li><li>Insurance Management: Process Certificates of Insurance, including filing W9 forms, updating job logs, and ensuring all insurance documentation is current and accurately maintained.</li><li>License Management: Oversee the acquisition and renewal of necessary licenses for various projects, maintaining up-to-date records.</li><li>Contract Administration: Create and manage AIA contracts for approximately 30 different projects annually, ensuring accuracy and adherence to project specifications.</li><li>Notarization: Notarize a variety of documents as needed, ensuring legal and procedural compliance.</li><li>General Office Duties: Perform general office tasks including filing, organization, and ordering office supplies to maintain a well-functioning office environment.</li></ul>This role is 100% in office.

Administrative Assistant We are providing an opportunity for an experienced Administrative Assistant to join our team in San Francisco, California. In this role, you will be responsible for maintaining our small office environment, managing scheduling for our partners, and ensuring the smooth operation of office functions. This role is particularly suited to individuals with strong organizational and customer service skills. Responsibilities: • Coordinate and manage scheduling and rescheduling for partners based in San Francisco.• Maintain an efficient and flexible scheduling practice to accommodate the dynamic needs of a small office environment. • Oversee the upkeep and cleanliness of conference rooms, including managing refreshments.• Provide support at the reception area, ensuring smooth office operations.• Maintain the office for a small team, ensuring a tidy and productive work environment.• Utilize Microsoft Office Suite to manage schedules, data entry, and email correspondence.• Handle both inbound and outbound calls, demonstrating strong customer service skills.• Manage the scheduling of appointments using scheduling software. • Ensure all tasks are completed with a high level of attention to detail. • Adapt quickly to changing office needs and responsibilities. This role offers a short-term contract employment opportunity. If you are interested in this role, please reach out to Nick Mussman at 415.276.0358.

Office Assistant We are offering a short-term contract employment opportunity for an Office Assistant in Clinton, Maine. The role involves a mix of administrative and clerical duties in a fast-paced setting. The Office Assistant will be responsible for document review, follow-ups on paperwork, and working independently in a highly organized manner. Proficiency in Microsoft Office Suite is a must, along with a keen attention to detail. Responsibilities:• Regularly follow up on various paperwork to ensure timely completion of tasks• Work independently in a fast-paced environment, maintaining efficiency and productivity• Proficiently use Microsoft Office Suite for various tasks and projects• Pay close attention to detail in all tasks to avoid errors and ensure accuracy• Perform various clerical duties as needed, contributing to the smooth running of the office• Provide excellent customer service, resolving inquiries and providing assistance where necessary• Utilize data entry skills to maintain and update various databases• Handle correspondence in a timely and professional manner.

Administrative Assistant We have an exciting opportunity for an Administrative Assistant in Naperville, Illinois. The successful candidate will perform a variety of administrative tasks in a dynamic workplace environment, supporting both the office and the President. This role is perfect for a recent college graduate or an experienced Administrative Assistant. Apply today! Responsibilities:• Organize and schedule meetings and manage calendar • Book travel arrangements• Produce and edit emails, memos, and daily correspondence• Organize mail and sort• Maintain Files• Monitor and order office supplies • Answer phone calls and help customers with any questions

Administrative Assistant We are offering a contract to hire employment opportunity for a Part-Time Administrative Assistant in Lititz, Pennsylvania. In this role, you will be responsible for various administrative duties in a fast-paced office environment. Your primary responsibilities will include managing incoming calls, processing mail, coordinating events, and providing clerical support across different departments. Responsibilities:• Professionally manage incoming calls and respond to customer inquiries• Process, distribute, and manage incoming and outgoing mail, including invoices, vendor checks, packages, and certified mail• Coordinate and oversee building and equipment maintenance as needed• Maintain appropriate levels of office supplies• Assist in the coordination of company events and manage schedule, emails, and travel arrangements as needed• Support Accounting, HR, & Administration by performing various clerical duties as needed• Assist with coordination of conferences, speaking engagements, presentations, and tours as needed• Proficiently use Microsoft Outlook, Word, PowerPoint, and Excel for various tasks

Administrative Assistant A top Robert Half client within the legal space and located near Morristown NJ, is currently seeking an Administrative Assistant to join their legal practice's corporate office staff. Responsibilities of the position include but are not limited to: <ul><li>Welcoming Guests and Clients:</li><li>Greet guests in person or over the phone and direct inquiries.</li><li>Producing Information:</li><li>Transcribe, format, input, edit, retrieve, copy, and transmit text, data, and graphics. Coordinate case preparation.</li><li>Efficient Time Management:</li><li>Save attorneys’ time by handling correspondence, reports, and legal documents. Draft letters, collect information, and organize client conferences and meetings. Coordinate special functions and prepare expense reports.</li><li>Calendar Management:</li><li>Maintain the attorney’s calendar by scheduling conferences, teleconferences, and travel. Monitor court appearance dates, pleadings, and filing requirements. Anticipate changes in litigation or transaction preparation.</li><li>Representing the Attorney:</li><li>Communicate, follow up on delegated tasks, and know when to act independently or refer matters to the attorney.</li><li>Revenue Generation:</li><li>Document billable time and reimbursable expenses. Prepare invoices.</li><li>Confidentiality and Historical Reference:</li><li>Maintain client confidence and create historical records through filing systems, meeting transcripts, and evidence documentation.</li></ul>

Administrative Assistant A local CPA Firm is in the market for an enthusiastic Administrative Assistant to hop on board and be the backbone of their team, propelling forward the exciting growth of their practice! The ideal candidate will be highly organized, detail-oriented, and capable of managing various administrative tasks efficiently. While prior experience in a CPA firm would be helpful, candidates with a strong administrative background and a willingness to learn are absolutely welcome! Basic experience with QuickBooks or similar accounting software is advantageous but not required. Responsibilities: <ul><li>Provide administrative support to the team of CPAs and other staff members.</li><li>Manage and organize office operations, including filing, data entry, and maintaining office supplies.</li><li>Assist with client communications, scheduling appointments, and managing client files.</li><li>Prepare and distribute correspondence, reports, and other documents as needed.</li><li>Assist with basic bookkeeping tasks using QuickBooks, such as data entry and generating reports.</li><li>Coordinate meetings and appointments, both internally and with clients.</li><li>Assist with special projects and other duties as assigned by management.</li></ul>

Administrative Assistant We are in search of an Administrative Assistant to join our clients team in St. Louis Park, Minnesota. This role is essential to supporting the project managers in the realm of sustainable real estate development and consulting. The Administrative Assistant will be responsible for a wide range of duties, including maintaining online systems, assisting with project documentation, and coordinating events. This role is located in a shared office space and provides a unique opportunity to contribute to a green and sustainable future. This is a contract-to-hire opportunity! Responsibilities:• Collecting and sorting mail as part of daily tasks• Cleaning up online folder systems and maintaining their organization• Assisting with the creation and maintenance of templates• Updating case studies and project experiences• Tracking documents and creating lists of missing items for follow up• Assisting in the maintenance of the online CRM system• Tracking and maintaining insurance policies, including reaching out to brokers for proposals• Assisting with communication and helping the team stay on task• Tracking employee licensing requirements and helping to schedule education sessions• Coordinating year-end party and other quarterly and monthly events• Assisting with marketing tasks, including social media posts and website maintenance if interested and capable - not a requirement, but an option if you are interested • Performing data entry tasks and maintaining proficiency in Microsoft Suite• Answering inbound calls and managing email correspondence• Maintaining a proactive and self-motivated approach to work

Administrative Support Specialist Calling all administrative wizards! We're searching for a multi-talented professional that is organized, professional and detail oriented. In this role, you'll be our administrative superhero, providing support across various departments including Administration, Finance, Human Resources/Personnel, IT and more! Prepare for a thrilling journey where your administrative abilities will be put to the test in a host of different tasks. From Supporting Accounts Payable, maintaining HR Documents, handling communications with stakeholders, to drafting documents and lead special projects, every day will be an adventure! This exciting role is 100% onsite and located in Santa Rosa, Ca. Please apply if you are interested in learning more! Dive into a diverse and inclusive culture, become a driving force in our company's success and let's create amazing results together! Responsibilities:<ul><li>Provides administrative support as directed by the Chief Administrative Officer (CAO) to ensure the smooth operation of all departments.</li><li>Assist in maintaining physical and digital filing systems.</li><li>Maintaining the accuracy and timely updating of spreadsheets, e-forms, and other items for the HR and Finance Team as needed. Saving information both into e-forms, software, platforms, and other systems.</li><li>Process mission critical temporary financial assistance, general check requests, credit card expenditures, and other vouchers ensuring that all vouchers include appropriate documentation, expense coding's, and approval prior to payment.</li><li>Maintain and support issues related to credit card expenditures, reconciliations, and other aspects of the business.</li><li>Handles communication with internal and external stakeholders, scheduling appointments, and assisting with postage and shipping needs.</li><li>Responds to emails and other digital inquiries.</li><li>Drafts and revises documents, updates spreadsheets, prepares meeting agendas and takes meeting minutes.</li><li>Assists in executing documents and maintaining IT equipment.</li><li>Handles issues related to leases, IT, company equipment, software, and related materials.</li><li>Collaborates with vendors and business stakeholders as needed.</li><li>Processes Accounts Payable transactions and assists the AP team as necessary.</li><li>Leads and manages special projects as needed</li></ul>

Part Time Regional Development Associate We are seeking a Part time Regional Development Associate to join our team in Chicago, Illinois. The role involves a substantial amount of data management and client communication, as well as event coordination and administrative tasks. This position supports the regional development team, collaborating with volunteers and board members to bolster fundraising efforts. Responsibilities: • Support the regional development team in maintaining data, including using the CRM, data input, and producing reports for analysis, strategic planning, and board meetings. • Assist the development team with research and drafting of materials for prospective and existing clients/donors. • Serve as a liaison for chapter events, assisting with event logistics and coordination in collaboration with the national events team and development managers. • Manage client stewardship activities such as answering calls, responding to emails, pledge collection, and other inquiries. • Take and file meeting minutes for key donor and board meetings. • Provide administrative support to the development team and chapter board members, including assistance with scheduling, donor meetings, and key staff meetings. • Deliver on special projects and campaigns as needed. • The role will involve regional travel with occasional evening and weekend work schedules based on need. • Utilize skills in customer service, data entry, managing timelines, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, organizing files, scanning, shipping functions, and volunteer management. This part time role offers a contract to permanent employment opportunity.

Administrative Assistant We are offering an exciting opportunity for a meticulous Administrative Assistant to join our team in Cordova, Tennessee. This role involves answering phones, data entry of financial information, and scanning documents.

Provider Administration Specialist ONLY CANDIDATES RESIDING IN THE ATLANTA, GA METRO AREA WILL BE CONSIDER FOR THIS POSITION. Are you a skilled Provider Administration Specialist looking for an exciting opportunity to showcase your talents? We're seeking a highly motivated individual to join our team in a fully remote capacity. However, candidates must reside in the Atlanta, GA metro area. As a Provider Administration Specialist, you'll play a crucial role in maintaining the integrity of provider information within our enterprise systems. This role requires meticulous attention to detail and exceptional organizational skills. To excel in this position, candidates must furnish their own Equipment, including a Windows 10 Laptop or CPU (no Chromebooks, preferably no Macs) with a 2.0 GHz process speed and 8.0GB or more DDR2 RAM. Additionally, a reliable internet connection with Download Speed: 50mbps and Upload Speed: 25mbps is essential. Proficiency with Internet Explorer 7.0 or higher is required, and 2 monitors are recommended for optimal productivity. If you're ready to take your career to the next level and make a meaningful impact, apply now! Essential Duties and Responsibilities:<ul><li>Maintain the integrity of an electronic database, handling various tasks including business name changes, tax ID changes, termination of dental contracts, change of ownership, business splits, sale of practices, adding additional associates, license changes, dental specialty changes, updated contract information, and provider directory assistance</li><li>Plan, prioritize, organize, and complete work to meet established objectives.</li><li>Collaborate individually or within a team to solve complex problems related to provider servicing.</li><li>Act as a technical resource to others in the function when necessary.</li><li>Manage various workflow queues for claims where address or tax identification number conflicts with provider file data.</li><li>Handle escalated calls from client groups and conduct outgoing calls to dental offices.</li><li>Resolve 1099 tax discrepancies with provider offices, verifying information with external databases.</li><li>Run queries, generate monthly reports, and handle credentialing document verification requests.</li><li>Screen provider enrollment packets for missing information and request necessary details from the provider.</li><li>Perform other miscellaneous duties as assigned.</li></ul>

Administrative Assistant We are seeking an individual who is comfortable dealing with daily interactions with community members, for the position of Community Standards Officer. The incumbent will work directly with homeowners, enforcing community standards such as yard maintenance and home aesthetics. The successful candidate will bring a calm, firm hand to interactions, which can sometimes be emotionally charged.Responsibilities:<ul><li>Interact with homeowners either onsite or via phone, addressing their queries and concerns.</li><li>Enforce community standards and communicate violations to homeowners in a sensitive and effective manner.</li><li>Document all interactions and actions taken using Microsoft Word and Excel.</li><li>Provide repetitive information patiently and constructively.</li><li>Work closely and harmoniously with the Community Standards team.</li><li>Conduct regular community assessments, noting areas of compliance and non-compliance.</li><li>Assist in the development of community policies and regulations.</li></ul>Qualifications:<ul><li>Excellent communication skills and the ability to handle stressful situations with grace and composure.</li><li>Proficiency in Microsoft Word and Excel.</li><li>Strong organizational skills and attention to detail.</li><li>High level of patience and empathy.</li><li>Conflict resolution skills.</li><li>Experience in a community-based role is a plus.</li></ul>Training will be provided by our experienced Community Standards team. This is initially a temporary position, but there is potential for permanent employment depending on the candidate’s performance.To apply for this position, please send us your resume and cover letter detailing your experience with community work and how you handle challenging situations. Applications will be processed on a rolling basis until the position is filled.We look forward to hearing from you!

Administrative Assistant We are seeking a dedicated and resourceful Administrative Assistant to join our team in the media industry in New York. In this role, you will be expected to manage heavy calendaring, expense reports, and travel arrangements. Additionally, you will assist in organizing catering for meetings and events and contribute to the clean up afterwards. This role offers a short term contract employment opportunity. Responsibilities: • Manage complex calendars, ensuring all appointments and meetings are accurately scheduled and attended • Prepare and process expense reports in a timely and accurate manner • Organize travel arrangements including flight and hotel bookings • Arrange for catering services for meetings and events as required • Assist with the clean up after meetings and events to ensure the workspace remains tidy and organized • Utilize Google Suite and Workday for administrative tasks • Apply background in Journalism, if applicable, to enhance performance in the role • Maintain a consistent presence in the office for three days per week, adhering to hybrid working arrangements.

Administrative Assistant We are offering an opportunity for an Administrative Assistant to join our team located in Tulsa, Oklahoma. The role involves various administrative tasks and requires skills in customer service, data entry, and email correspondence. As part of our team, you will be responsible for answering inbound calls, scheduling appointments, and other administrative duties. Responsibilities: • Responding to inbound calls and providing excellent customer service to our customers • Accurately entering data into our systems and maintaining up-to-date records • Keeping up with email correspondence and ensuring all inquiries are addressed in a timely manner • Handling both inbound and outbound calls as necessary • Scheduling appointments and meetings as required • Utilizing Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to complete tasks and projects • Maintaining a high level of professionalism and organization in all tasks • Assisting with other administrative duties as needed.

Administrative Assistant We are offering a role in the non-profit sector located in Miami, Florida, United States. The position involves administrative tasks, including answering phone calls, making copies, assisting with administrative tasks, and managing incoming and outgoing mail. Responsibilities: • Efficiently answer incoming phone calls and direct them to the appropriate parties • Accurately make copies of important documents and distribute them as needed • Provide assistance on various administrative tasks to support the smooth operation of the organization • Open and sort mail, distributing items to the appropriate recipients • Utilize skills in filing and data entry to maintain organized records • Handle inbound telephone calls professionally, providing information or directing callers as needed • Assist with other tasks as required to support the function of the organization.

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