87 results for Legal Administrative Assistant

Legal Secretary - Entertainment Litigation Our client, a distinguished entertainment law firm, is currently seeking a Legal Assistant/Secretary to join their exceptional team at their Century City office. Renowned for delivering top-tier legal services, this firm leads the industry in entertainment and advertising practices. They have a well-established portfolio that includes working with actors, filmmakers, music professionals and commercial advertisers, inclusive of Super Bowl advertisements. Key Responsibilities:<ul><li>Supporting 3 litigation partners in our Century City LA office</li><li>Demonstrating deep understanding of litigation, specifically in California and Federal cases</li><li>Managing e-Filing and calendaring processes without much supervision</li><li>Assisting in discovery process</li><li>Acting proactively, anticipating what is coming next and staying ahead in work tasks</li></ul>

Administrative Assistant A top Robert Half client within the legal space and located near Morristown NJ, is currently seeking an Administrative Assistant to join their legal practice's corporate office staff. Responsibilities of the position include but are not limited to: <ul><li>Welcoming Guests and Clients:</li><li>Greet guests in person or over the phone and direct inquiries.</li><li>Producing Information:</li><li>Transcribe, format, input, edit, retrieve, copy, and transmit text, data, and graphics. Coordinate case preparation.</li><li>Efficient Time Management:</li><li>Save attorneys’ time by handling correspondence, reports, and legal documents. Draft letters, collect information, and organize client conferences and meetings. Coordinate special functions and prepare expense reports.</li><li>Calendar Management:</li><li>Maintain the attorney’s calendar by scheduling conferences, teleconferences, and travel. Monitor court appearance dates, pleadings, and filing requirements. Anticipate changes in litigation or transaction preparation.</li><li>Representing the Attorney:</li><li>Communicate, follow up on delegated tasks, and know when to act independently or refer matters to the attorney.</li><li>Revenue Generation:</li><li>Document billable time and reimbursable expenses. Prepare invoices.</li><li>Confidentiality and Historical Reference:</li><li>Maintain client confidence and create historical records through filing systems, meeting transcripts, and evidence documentation.</li></ul>

Legal Assistant COMMERCIAL REAL ESTATE LEGAL SECRETARY SLOW DOWN! THIS JOB HAS BEEN SEARCHING FOR YOU! In this position you will be supporting 2 Partners of the Real Estate Finance Section of this popular Dallas Law Firm. Your duties will be varied to include editing and redlining documents, organizing and preparing closing documents, creating closing binders, working with title & survey documents, processing new client matters, preparing schedules and exhibits to agreements, document production, and working on a variety of documents dealing with commercial real estate transactions. This position is exactly right for you if you have commercial real estate legal secretarial experience. Or, if you have a Corporate Legal Secretarial background, and interested in learning about Real Estate; you could be a consideration too! If you have any type of transcription software experience, that will be a huge plus! Call about this opening, and get paid well for your time and hard work. Qualified, interested individuals should contact Rosie Jones at 214-999-0909 right now…..today!!!!!

Legal Assistant National class-action and complex litigation law firm seeks a contract to hire Legal Assistant to join their teams on a hybrid basis in their Berkeley, CA offices. The Legal Assistant be responsible for office management duties and general administrative duties, as well as providing legal support. Responsibilities: • Support legal team with calendar management and updating matter list; setting up court reporters, court calls, and conference calls; making travel arrangements; and photocopying, scanning, and filing • Make preparations for depositions, meetings, and other gatherings, both virtually and in person • Maintain and manage off-site records • Index and box closed case materials for storage • Submit weekly time entry for Attorneys and transmit weekly bills to Seattle • Prepare monthly expense reports and credit card/petty cash reconciliations• Assist with managing and tracking litigation matters, including maintain internal files • Assist with maintaining and searching Excel and Microsoft Access databases. • Work with clients and class members to gather and convey information. • File and scan documents in document management system. • Perform administrative functions such as assisting in maintaining a paperless office by scanning and filing documents in document management system, calendaring deadlines, updating matter list, and performing word processing functions • Answer incoming calls, distribute mail, maintain public areas, order/stock office supplies, and coordinate equipment maintenance/repair • Serve as primary liaison between office vendors and suppliers • Maintain public areas of office and order supplies • Miscellaneous duties and special projects as assigned.

Legal Secretary We are offering a contract to hire employment opportunity for a Legal Secretary in the Professional Services industry, located in Oklahoma City, Oklahoma. This role involves providing administrative support to lawyers, preparing legal documents, conducting legal research, and maintaining law libraries. The successful candidate will have the chance to be part of a dynamic team and contribute to the efficient operations of our office. Responsibilities: • Provide comprehensive secretarial and administrative support to lawyers • Prepare legal documents such as briefs, contracts, and legal agreements • Conduct legal research to assist lawyers in case preparation • Manage calendars, schedule meetings, and coordinate appointments • Handle dictation and transcription of legal correspondence • Manage and organize legal files and documents in a management system • Use Microsoft Office Suites, particularly Microsoft Excel and Microsoft Outlook, to perform administrative tasks • Handle billing functions and manage client invoices • Assist in the preparation and filing of all court documents • Maintain accurate records and ensure all documentation is up-to-date. Skills: LexisNexis, Management System, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, Billing Functions, Briefing, Calendar Management, Dictation, Documentation.

Receptionist Robert Half is in the market for an Administrative Assistant for a permanent position with a company. Serving as the Administrative Assistant, you will have a hand in managing legal administrative and office support duties, all with a self-starting mindset. This top-grade legal team in the Chicago, Illinois area is waiting for you to join the team - submit an application now. What you get to do every day - File various office and legal documents - Schedule travel arrangements and process expense reports - Distribute incoming mail according to specified procedures - Help with a diverse group of projects - Generate correspondence - Oversee calendars - Word processing, filing, and faxing documents - Respond to incoming telephone calls - Provide support to other administrative staff with overflow work, including word processing, data entry and Internet research tasks - Help greet and direct visitors - Oversee inventory for office and kitchen supplies

Legal Assistant We are on the lookout for an organized and professional Litigation Legal Assistant to join our law firm. The individual will provide vital assistance to our litigation team by handling case-related tasks, preparing a variety of legal documentation, and managing case files. The ideal candidate is detail-oriented, proficient in legal terminology, and has an understanding of the electronic filing procedures in Minnesota District and Federal Courts. This will be full-time, in office in Downtown Minneapolis. Responsibilities:<ol><li>Assist lawyers in the preparation and filing of legal documents such as briefs, appeals, complaints, etc.</li><li>Conduct comprehensive case research pertaining to ongoing lawsuits.</li><li>Communicate with clients on various aspects of case proceedings.</li><li>Develop and manage all case-related files and information.</li><li>Draft legal documents including pleadings, discovery, motions and briefs.</li><li>Coordinate with legal experts and serve as a liaison for all involved parties.</li><li>Maintain proper documentation and ensure all necessary materials are included in client files.</li><li>Schedule and prepare materials for court appearances.</li><li>Create and maintain a case management database to ensure efficient and accurate access to case material.</li><li>Assist attorneys in case preparation by creating and maintaining organizational systems for each case.</li></ol>

Legal Assistant We are offering an exciting opportunity for a Legal Assistant in Richmond, California. This role involves providing comprehensive legal support to attorneys specializing in real estate and estate planning. The successful candidate will be integral in managing a variety of real estate transactions, supporting estate planning matters, conducting research, and communicating effectively with clients. Responsibilities: • Assist attorneys with a variety of real estate transactions such as drafting and reviewing purchase agreements, closing documents, and title reports • Support estate planning matters by drafting wills, trusts, powers of attorney, and other estate planning documents • Conduct legal research as required to assist attorneys • Prepare correspondence and manage client files efficiently • Communicate effectively with clients, answering their questions, and addressing their concerns • Manage deadlines and ensure adherence to all legal procedures • Utilize case management software to keep track of all cases • Use Microsoft Office Suites for all necessary tasks • Perform other legal administrative duties as assigned • Use skills in real estate law and estate planning to provide comprehensive support to attorneys.

Administrative Assistant Robert Half is partnering with a growing construction company that is looking to hire an Administrative Assistant. The Administrative Assistant will report directly to the Project Manager and Owner of this company. Key Responsibilities:<ul><li>Permitting Coordination: Manage and secure permits for all construction projects on a national level, ensuring compliance with local regulations and timely approvals.</li><li>Insurance Management: Process Certificates of Insurance, including filing W9 forms, updating job logs, and ensuring all insurance documentation is current and accurately maintained.</li><li>License Management: Oversee the acquisition and renewal of necessary licenses for various projects, maintaining up-to-date records.</li><li>Contract Administration: Create and manage AIA contracts for approximately 30 different projects annually, ensuring accuracy and adherence to project specifications.</li><li>Notarization: Notarize a variety of documents as needed, ensuring legal and procedural compliance.</li><li>General Office Duties: Perform general office tasks including filing, organization, and ordering office supplies to maintain a well-functioning office environment.</li></ul>This role is 100% in office.

Legal Assistant We are offering an engaging role in Sacramento, California for a Legal Assistant. In this position, you will be required to apply your extensive knowledge of both state and federal civil procedures to assist attorneys in litigation and transactional matters. You will be preparing and filing pleadings, responding to discovery, and assisting in the preparation for depositions and trials. This role also involves transactional work, including filing documents with the Secretary of State and maintaining corporate records. Responsibilities: • Assist attorneys with litigation and transactional matters • Prepare and file pleadings and discovery motions • Respond to discovery and assist attorneys in preparing for depositions and trials • File documents with the Secretary of State and maintain corporate records • Use case management software and other tools such as LexisNexis and Microsoft Office Suites to manage work effectively • Handle calendar management and anticipate deadlines in line with the California Code of Civil Procedure and the Federal Rules of Civil Procedure • Manage billing functions and documentation related to legal matters • Handle complaint resolution in accordance with employment law • Answer and route incoming calls on a multi-line telephone system • Maintain and schedule conference rooms and/or virtual meetings as needed • Perform scanning, copying, and filing of documents • Deliver documents or other items as required • Handle various projects as assigned according to demonstrated ability.

Legal Assistant We are looking for a Legal Assistant to join our team in Phoenix, Arizona. This role involves providing administrative support within our legal team, handling a variety of tasks such as filing, managing case documentation, and assisting with legal procedures. Responsibilities: • Assist with the preparation and filing of legal documents. • Provide administrative support to the legal team. • Handle requests for medical authorizations and agreements. • Manage case documentation using case management software such as LexisNexis. • Use Microsoft Office Suites and Microsoft Excel for data management and reporting. • Handle calendar management and scheduling tasks for legal proceedings. • Manage the docketing process and ensure all legal procedures are followed. • Handle customer complaints and provide appropriate resolutions. • Use DocuSign for digital document management and signatures. • Assist with billing functions and maintain accurate records of all transactions.

Receptionist / Administrative Assistant We are offering a contract to hire employment opportunity for a Receptionist / Administrative Assistant in the manufacturing industry, located in MONROE, Ohio, 45050-2587, United States. As a Receptionist / Administrative Assistant, you will be providing administrative support to ensure efficient operation of the office, supporting managers and employees through a variety of tasks related to organization and communication. Responsibilities:• Greet customers, handle inbound and outbound calls, providing excellent customer service.• Perform data entry and email correspondence tasks efficiently.• Schedule appointments and manage the receptionist duties.• Set up and clean up conference rooms, ensuring they are well-equipped for meetings.• Carry out administrative skills such as ordering and maintaining office supplies inventory.• Assist with onboarding schedules for new hires and employee engagement event administration.• Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to perform various tasks.• Keep track of equipment inventory and notify the relevant party for reorders.• Maintain a clean and organized office environment, including restocking coffee and straightening rugs.

Administrative Assistant A local CPA Firm is in the market for an enthusiastic Administrative Assistant to hop on board and be the backbone of their team, propelling forward the exciting growth of their practice! The ideal candidate will be highly organized, detail-oriented, and capable of managing various administrative tasks efficiently. While prior experience in a CPA firm would be helpful, candidates with a strong administrative background and a willingness to learn are absolutely welcome! Basic experience with QuickBooks or similar accounting software is advantageous but not required. Responsibilities: <ul><li>Provide administrative support to the team of CPAs and other staff members.</li><li>Manage and organize office operations, including filing, data entry, and maintaining office supplies.</li><li>Assist with client communications, scheduling appointments, and managing client files.</li><li>Prepare and distribute correspondence, reports, and other documents as needed.</li><li>Assist with basic bookkeeping tasks using QuickBooks, such as data entry and generating reports.</li><li>Coordinate meetings and appointments, both internally and with clients.</li><li>Assist with special projects and other duties as assigned by management.</li></ul>

Administrative Assistant Robert Half has an immediate opening for one of our healthcare clients. In San Mateo. Our client focuses on restoring your quality of life through rehab-focused home health care. We help people who are recovering from surgery, an illness, injury or hospitalization. As a team, we strive to manage the effects of your disability or illness in order for you to reach the best outcome and highest possible level of independence and quality of life. If you are immediately available for work, can commute to San Mateo, and have a background in healthcare / medical, this could be a great opportunity for you. This role starts ASAP. Do not wait, apply now! Job Summary:The Office Administrator will oversee the daily administrative operations of our medical office. The ideal candidate will have excellent organizational skills, a friendly demeanor, and the ability to handle multiple tasks efficiently. This role is critical in supporting our medical staff and ensuring a positive experience for our patients.Key Responsibilities:<ul><li>Manage front desk operations, including greeting patients, answering phone calls, and handling correspondence.</li><li>Schedule and confirm patient appointments.</li><li>Maintain and update patient records in our electronic health record (EHR) system.</li><li>Handle billing and insurance claims, including verifying patient insurance coverage and processing payments.</li><li>Order and manage office supplies and equipment.</li><li>Coordinate with medical staff to ensure efficient workflow and patient care.</li><li>Assist with new patient registration and onboarding.</li><li>Prepare and distribute office communications, including emails and memos.</li><li>Ensure the office complies with healthcare regulations and standards.</li><li>Handle confidential information with discretion and professionalism.</li></ul>

Legal Assistant We are offering an exciting opportunity in San Jose, California for a Front Desk Legal Assistant. This role revolves around providing legal support, managing inbound calls, and maintaining office schedules, among other responsibilities. Responsibilities:• Handle incoming calls and direct them to the appropriate individual.• Meet and greet clients, ensuring they receive a high level of service.• Schedule and maintain Outlook Calendar for the use of conference rooms, ensuring efficient use of office space.• Take responsibility for maintaining the firm’s master calendar, entering docket information during the day and following up with attorneys and legal assistants.• Print daily calendars and distribute them to appropriate staff, ensuring everyone is aware of their schedules.• Update and maintain staff rosters, ensuring accurate record keeping.• Calendaring effectively to manage and track legal proceedings.• Answer inbound calls promptly and professionally, providing information or redirecting as necessary

Administrative Assistant We are offering a job opportunity in the Non Profit industry for an Administrative Assistant in Gardena, California. This role will allow you to be part of a professional office environment and will involve specialized clerical duties and interaction with patients. This job is offered as a contract employment opportunity. Responsibilities:• Perform a full range of specialized clerical duties in a professional office environment• Schedule patient appointments in an efficient and organized manner• Receive clients and provide them with complete New Patient forms• Review New Patient forms for completeness and accuracy• Liaise with medical professionals and pharmacies to ensure prescription requests are handled expeditiously• Organize and evaluate patient psychiatric medical records• Use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines for daily tasks• Utilize skills in Medical Front Office to enhance job performance and customer experience.

Administrative Assistant Candidates must have special needs population experience, high acuity population experience, or been exposed to high acuity properties. Job Duties:• Supervises one Maintenance Technician• Maintains a working partnership with local community groups including government officials, law enforcement and fire safety professionals• Collects rent, security deposits, makes bank deposits and verifies resident income• Ensures timely and accurate re-certifications, both interim and annual• Manages delinquent accounts, resident receivables, and petty cash• Assists Property Manager with the completion of monthly variance budget reports, annual budget preparation, and monitor fiscal status of the property• Obtains all required program certifications, remains current with compliance and regulatory requirements (e.g. Fair Housing, HUD, TCAC, COS), and ensures property and staff are in compliance• Completes annual and interim re-certifications accurately and on schedule• Assists with completion of MOR/TCAC reviews• Maintains property files in accordance with regulatory guidelines and in accordance with MidPen’s policies and procedures (waitlists and software data files)• Establishes, executes and monitors a preventative maintenance schedule for each property in liaison with the Facilities Coordinator• Coordinates periodic interior and exterior inspections with Preventive Maintenance Lead and maintain property files accordingly• Conducts daily inspections to identify maintenance issues in need of correction• Initiates maintenance work orders and monitors repair status• Ensures turnover of vacant units are completed in three to six days• Maintains curb appeal and achieves satisfactory performance• Keeps property in compliance with fire/safety codes, hazardous materials regulations and OSHA• Ensures emergency preparedness procedures are in place and communicates to residents in case of natural disaster or fire• Completes incident reports within 24 hours of incident and sends documentation to Human Resources• Coordinates employee accident reports, conducts building site reviews and provides policies/ procedures to new tenants• Processes evictions in compliance with regulatory guidelines, court orders and/or upon direction by Property Manager• Participates in staff hiring decisions and conducts site operations for new employees• Conducts performance reviews according to MidPen policy; meets with staff monthly to provide performance feedback• Completes required company specific training within designated timeframe• Perform other duties as assigned

Administrative Assistant Administrative Assistant needed in the Beaumont, TX area for the Office Support of Superintendent and of 5 Schools. This individual must be able to maintain the highest degree of confidentiality, be a self-starter, able to think independently, and able to deal with multiple tasks. In this position, the Administrative Assistant will be coordinating activities, teacher workshops, and meetings, answering phones, distributing mail, and assisting office with whatever is needed. This is a contract to hire position in the Beaumont, Texas area. How you will make an impact - Navigate through word processing, filing, and faxing - Handle telephone calls - Greet and instruct visitors - Back various projects for other employees

Administrative Assistant We are offering an exciting opportunity for a meticulous Administrative Assistant to join our team in Cordova, Tennessee. This role involves answering phones, data entry of financial information, and scanning documents.

Administrative Assistant We are seeking an individual who is comfortable dealing with daily interactions with community members, for the position of Community Standards Officer. The incumbent will work directly with homeowners, enforcing community standards such as yard maintenance and home aesthetics. The successful candidate will bring a calm, firm hand to interactions, which can sometimes be emotionally charged.Responsibilities:<ul><li>Interact with homeowners either onsite or via phone, addressing their queries and concerns.</li><li>Enforce community standards and communicate violations to homeowners in a sensitive and effective manner.</li><li>Document all interactions and actions taken using Microsoft Word and Excel.</li><li>Provide repetitive information patiently and constructively.</li><li>Work closely and harmoniously with the Community Standards team.</li><li>Conduct regular community assessments, noting areas of compliance and non-compliance.</li><li>Assist in the development of community policies and regulations.</li></ul>Qualifications:<ul><li>Excellent communication skills and the ability to handle stressful situations with grace and composure.</li><li>Proficiency in Microsoft Word and Excel.</li><li>Strong organizational skills and attention to detail.</li><li>High level of patience and empathy.</li><li>Conflict resolution skills.</li><li>Experience in a community-based role is a plus.</li></ul>Training will be provided by our experienced Community Standards team. This is initially a temporary position, but there is potential for permanent employment depending on the candidate’s performance.To apply for this position, please send us your resume and cover letter detailing your experience with community work and how you handle challenging situations. Applications will be processed on a rolling basis until the position is filled.We look forward to hearing from you!

Administrative Assistant We are looking for an Administrative Assistant to join our team in the non-profit sector based in Coachella, California. The individual will be responsible for a wide range of administrative duties to support departmental operations. This includes maintaining office supplies, data entry, transcription, and responding to customer and staff inquiries. The role also involves meticulous record keeping, data analysis, and assisting in the planning and organization of city-sponsored events. Responsibilities: • Undertake a variety of administrative duties including filing, preparing records and monthly reports, and ordering and maintaining office supplies • Perform skilled word processing, data entry, and transcription, displaying independent judgment and discretion in preparing correspondence and reports • Research records within areas of responsibility to prepare and provide follow-up information to customer and staff inquiries • Assist in providing telephone and counter support to the public and staff, explaining procedures, providing general information, and distributing forms and other documents as requested • Respond to public and staff inquiries regarding department and city policies, procedures, and timelines, ensuring compliance and resolving moderate complexity problems within areas of responsibility • Type, originate, format, proofread, and distribute a variety of reports, letters, and memoranda • Organize and maintain various administrative, reference, and follow-up files • Assist in records management and retention function, including scanning, editing, and indexing all official city documents, paperwork, and records • Receive payments and fees from the public in the form of cash and check, issue receipts, post information to departmental, fiscal, or other records, and collect and submit data for reports pertaining to assigned functions • Verify and review forms and reports for completeness and conformance with established regulations and procedures • Assist in planning, organizing, and coordinating city-sponsored events.

IP Legal Assistant Robert Half is partnering with an established intellectual property law firm in the South Bay that is seeking to replace a secretary who is retiring after 15+ years with the firm. It is a boutique firm with great benefits, including two days working from home!! Responsibilities of Role:<ul><li>Supporting 2-3 attorneys, 2 who come into the Long Beach office daily and light support one who is remote.</li><li>Prepare patent, trademark, and copyright applications from prosecution through issuance.</li><li>Prepare litigation documents as needed.</li><li>Prepare documents and correspondence regarding post-registration of U.S. and foreign trademark/service marks.</li><li>Prepare USDC litigation filings for Patent/Trademark infringement and other IP disputes.</li><li>Electronically file with the USPTO and Federal Court.</li><li>Prepare client reports.</li><li>Maintain calendar of drop-dead dates for assigned attorney(s) in either paper or Outlook.</li><li>Manage attorney calendars and assist in meeting deadlines.</li><li>Schedule appointments, provide information to callers, transcribe/type correspondence, and read/route mail.</li><li>Manage emails and save them to internal document management system.</li></ul> Work plan:<ul><li>3x onsite, 2 remote.</li></ul> Perks of Firm:<ul><li>Stability! Two secretaries who have been with the firm for over 15 years!</li><li>Very casual environment, flexibility for people to handle things that come up in personal life.</li><li>Nothing is set with regularity, but attorneys will go out to lunch with staff and the firm celebrates peoples’ birthdays.</li></ul> Compensation:<ul><li>Salary range up to 107k</li><li>Annual, year-end bonuses based on firm performance.</li><li>Annual pay increases.</li><li>Medical, dental, and vision are covered – Gold & Platinum blue shield plan, 90% covered for the employee & 15% for dependents. These kick in 1st of the month after 30 days of employment.</li><li>75 hours per year of sick leave + 2 weeks of PTO in the first year, which goes up with tenure.</li><li>401k matched up to 5% based on firm performance.</li><li>Major holidays (10 per year) and half days.</li></ul>

Administrative Assistant We are offering an opportunity for an Administrative Assistant to join our team located in Tulsa, Oklahoma. The role involves various administrative tasks and requires skills in customer service, data entry, and email correspondence. As part of our team, you will be responsible for answering inbound calls, scheduling appointments, and other administrative duties. Responsibilities: • Responding to inbound calls and providing excellent customer service to our customers • Accurately entering data into our systems and maintaining up-to-date records • Keeping up with email correspondence and ensuring all inquiries are addressed in a timely manner • Handling both inbound and outbound calls as necessary • Scheduling appointments and meetings as required • Utilizing Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to complete tasks and projects • Maintaining a high level of professionalism and organization in all tasks • Assisting with other administrative duties as needed.

Administrative Assistant We are offering a role in the non-profit sector located in Miami, Florida, United States. The position involves administrative tasks, including answering phone calls, making copies, assisting with administrative tasks, and managing incoming and outgoing mail. Responsibilities: • Efficiently answer incoming phone calls and direct them to the appropriate parties • Accurately make copies of important documents and distribute them as needed • Provide assistance on various administrative tasks to support the smooth operation of the organization • Open and sort mail, distributing items to the appropriate recipients • Utilize skills in filing and data entry to maintain organized records • Handle inbound telephone calls professionally, providing information or directing callers as needed • Assist with other tasks as required to support the function of the organization.

Bilingual Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Pompano Beach, Florida. In this role, you will be heavily involved in customer service, administrative tasks, and scheduling duties within the industry. This role offers a contract employment opportunity, where your main responsibilities will include interfacing with homeowners, contractors, and businesses. Responsibilities: • Fielding and managing incoming calls from contractors to confirm order statuses, pricing, and material availability. • Handling customer inquiries and resolving their issues promptly. • Scheduling trucks for material delivery based on customer orders. • Collecting payments and executing orders in a timely and efficient manner. • Assisting customers in person as they come to look at materials. • Sending electronic signatures for documentation as required. • Utilizing MS Office and Sage for various administrative tasks. • Assisting in other administrative duties as required. • Maintaining clear and accurate communication via emails. • Ensuring a smooth and efficient flow of operations within the office.