37 results for Legal Assistant

Legal Assistant We are offering an exciting opportunity in San Jose, California for a Front Desk Legal Assistant. This role revolves around providing legal support, managing inbound calls, and maintaining office schedules, among other responsibilities. Responsibilities:• Handle incoming calls and direct them to the appropriate individual.• Meet and greet clients, ensuring they receive a high level of service.• Schedule and maintain Outlook Calendar for the use of conference rooms, ensuring efficient use of office space.• Take responsibility for maintaining the firm’s master calendar, entering docket information during the day and following up with attorneys and legal assistants.• Print daily calendars and distribute them to appropriate staff, ensuring everyone is aware of their schedules.• Update and maintain staff rosters, ensuring accurate record keeping.• Calendaring effectively to manage and track legal proceedings.• Answer inbound calls promptly and professionally, providing information or redirecting as necessary

Legal Assistant National class-action and complex litigation law firm seeks a contract to hire Legal Assistant to join their teams on a hybrid basis in their Berkeley, CA offices. The Legal Assistant be responsible for office management duties and general administrative duties, as well as providing legal support. Responsibilities: • Support legal team with calendar management and updating matter list; setting up court reporters, court calls, and conference calls; making travel arrangements; and photocopying, scanning, and filing • Make preparations for depositions, meetings, and other gatherings, both virtually and in person • Maintain and manage off-site records • Index and box closed case materials for storage • Submit weekly time entry for Attorneys and transmit weekly bills to Seattle • Prepare monthly expense reports and credit card/petty cash reconciliations• Assist with managing and tracking litigation matters, including maintain internal files • Assist with maintaining and searching Excel and Microsoft Access databases. • Work with clients and class members to gather and convey information. • File and scan documents in document management system. • Perform administrative functions such as assisting in maintaining a paperless office by scanning and filing documents in document management system, calendaring deadlines, updating matter list, and performing word processing functions • Answer incoming calls, distribute mail, maintain public areas, order/stock office supplies, and coordinate equipment maintenance/repair • Serve as primary liaison between office vendors and suppliers • Maintain public areas of office and order supplies • Miscellaneous duties and special projects as assigned.

Legal Assistant We are on the lookout for an organized and professional Litigation Legal Assistant to join our law firm. The individual will provide vital assistance to our litigation team by handling case-related tasks, preparing a variety of legal documentation, and managing case files. The ideal candidate is detail-oriented, proficient in legal terminology, and has an understanding of the electronic filing procedures in Minnesota District and Federal Courts. This will be full-time, in office in Downtown Minneapolis. Responsibilities:<ol><li>Assist lawyers in the preparation and filing of legal documents such as briefs, appeals, complaints, etc.</li><li>Conduct comprehensive case research pertaining to ongoing lawsuits.</li><li>Communicate with clients on various aspects of case proceedings.</li><li>Develop and manage all case-related files and information.</li><li>Draft legal documents including pleadings, discovery, motions and briefs.</li><li>Coordinate with legal experts and serve as a liaison for all involved parties.</li><li>Maintain proper documentation and ensure all necessary materials are included in client files.</li><li>Schedule and prepare materials for court appearances.</li><li>Create and maintain a case management database to ensure efficient and accurate access to case material.</li><li>Assist attorneys in case preparation by creating and maintaining organizational systems for each case.</li></ol>

Legal Assistant We are offering an engaging role in Sacramento, California for a Legal Assistant. In this position, you will be required to apply your extensive knowledge of both state and federal civil procedures to assist attorneys in litigation and transactional matters. You will be preparing and filing pleadings, responding to discovery, and assisting in the preparation for depositions and trials. This role also involves transactional work, including filing documents with the Secretary of State and maintaining corporate records. Responsibilities: • Assist attorneys with litigation and transactional matters • Prepare and file pleadings and discovery motions • Respond to discovery and assist attorneys in preparing for depositions and trials • File documents with the Secretary of State and maintain corporate records • Use case management software and other tools such as LexisNexis and Microsoft Office Suites to manage work effectively • Handle calendar management and anticipate deadlines in line with the California Code of Civil Procedure and the Federal Rules of Civil Procedure • Manage billing functions and documentation related to legal matters • Handle complaint resolution in accordance with employment law • Answer and route incoming calls on a multi-line telephone system • Maintain and schedule conference rooms and/or virtual meetings as needed • Perform scanning, copying, and filing of documents • Deliver documents or other items as required • Handle various projects as assigned according to demonstrated ability.

Legal Assistant COMMERCIAL REAL ESTATE LEGAL SECRETARY SLOW DOWN! THIS JOB HAS BEEN SEARCHING FOR YOU! In this position you will be supporting 2 Partners of the Real Estate Finance Section of this popular Dallas Law Firm. Your duties will be varied to include editing and redlining documents, organizing and preparing closing documents, creating closing binders, working with title & survey documents, processing new client matters, preparing schedules and exhibits to agreements, document production, and working on a variety of documents dealing with commercial real estate transactions. This position is exactly right for you if you have commercial real estate legal secretarial experience. Or, if you have a Corporate Legal Secretarial background, and interested in learning about Real Estate; you could be a consideration too! If you have any type of transcription software experience, that will be a huge plus! Call about this opening, and get paid well for your time and hard work. Qualified, interested individuals should contact Rosie Jones at 214-999-0909 right now…..today!!!!!

Legal Assistant We are looking for a Legal Assistant to join our team in Phoenix, Arizona. This role involves providing administrative support within our legal team, handling a variety of tasks such as filing, managing case documentation, and assisting with legal procedures. Responsibilities: • Assist with the preparation and filing of legal documents. • Provide administrative support to the legal team. • Handle requests for medical authorizations and agreements. • Manage case documentation using case management software such as LexisNexis. • Use Microsoft Office Suites and Microsoft Excel for data management and reporting. • Handle calendar management and scheduling tasks for legal proceedings. • Manage the docketing process and ensure all legal procedures are followed. • Handle customer complaints and provide appropriate resolutions. • Use DocuSign for digital document management and signatures. • Assist with billing functions and maintain accurate records of all transactions.

Legal Assistant Legal Assistants support lawyers directly, and may be required to supervise other legal staff such as legal secretaries or file clerks. Legal Assistants should have strong analytical, communication and organizational skills, as well as computer and technical knowledge.In some cases, law firms prefer three to five years of legal experience in a law firm or other corporate legal department. How you will make an impact - Organize documents and assemble data as directed by lawyers and paralegals - Check copies against originals to confirm accuracy - Lead the maintenance of computer database input and retrieval - Gather documents for photocopying/scanning - Control matter management and record keeping - Type correspondence and memorandum - Filing, faxing, and word processing - Delegate legal research and investigative tasks, including obtaining information or documents from outside parties, as directed - Cache e-documents and files - Search and retrieve electronic documents from a variety of court and agency web sites

IP Legal Assistant Robert Half is partnering with an established intellectual property law firm in the South Bay that is seeking to replace a secretary who is retiring after 15+ years with the firm. It is a boutique firm with great benefits, including two days working from home!! Responsibilities of Role:<ul><li>Supporting 2-3 attorneys, 2 who come into the Long Beach office daily and light support one who is remote.</li><li>Prepare patent, trademark, and copyright applications from prosecution through issuance.</li><li>Prepare litigation documents as needed.</li><li>Prepare documents and correspondence regarding post-registration of U.S. and foreign trademark/service marks.</li><li>Prepare USDC litigation filings for Patent/Trademark infringement and other IP disputes.</li><li>Electronically file with the USPTO and Federal Court.</li><li>Prepare client reports.</li><li>Maintain calendar of drop-dead dates for assigned attorney(s) in either paper or Outlook.</li><li>Manage attorney calendars and assist in meeting deadlines.</li><li>Schedule appointments, provide information to callers, transcribe/type correspondence, and read/route mail.</li><li>Manage emails and save them to internal document management system.</li></ul> Work plan:<ul><li>3x onsite, 2 remote.</li></ul> Perks of Firm:<ul><li>Stability! Two secretaries who have been with the firm for over 15 years!</li><li>Very casual environment, flexibility for people to handle things that come up in personal life.</li><li>Nothing is set with regularity, but attorneys will go out to lunch with staff and the firm celebrates peoples’ birthdays.</li></ul> Compensation:<ul><li>Salary range up to 107k</li><li>Annual, year-end bonuses based on firm performance.</li><li>Annual pay increases.</li><li>Medical, dental, and vision are covered – Gold & Platinum blue shield plan, 90% covered for the employee & 15% for dependents. These kick in 1st of the month after 30 days of employment.</li><li>75 hours per year of sick leave + 2 weeks of PTO in the first year, which goes up with tenure.</li><li>401k matched up to 5% based on firm performance.</li><li>Major holidays (10 per year) and half days.</li></ul>

Legal Assistant We are offering an exciting opportunity for a Legal Assistant in Richmond, California. This role involves providing comprehensive legal support to attorneys specializing in real estate and estate planning. The successful candidate will be integral in managing a variety of real estate transactions, supporting estate planning matters, conducting research, and communicating effectively with clients. Responsibilities: • Assist attorneys with a variety of real estate transactions such as drafting and reviewing purchase agreements, closing documents, and title reports • Support estate planning matters by drafting wills, trusts, powers of attorney, and other estate planning documents • Conduct legal research as required to assist attorneys • Prepare correspondence and manage client files efficiently • Communicate effectively with clients, answering their questions, and addressing their concerns • Manage deadlines and ensure adherence to all legal procedures • Utilize case management software to keep track of all cases • Use Microsoft Office Suites for all necessary tasks • Perform other legal administrative duties as assigned • Use skills in real estate law and estate planning to provide comprehensive support to attorneys.

Legal Secretary - Entertainment Litigation Our client, a distinguished entertainment law firm, is currently seeking a Legal Assistant/Secretary to join their exceptional team at their Century City office. Renowned for delivering top-tier legal services, this firm leads the industry in entertainment and advertising practices. They have a well-established portfolio that includes working with actors, filmmakers, music professionals and commercial advertisers, inclusive of Super Bowl advertisements. Key Responsibilities:<ul><li>Supporting 3 litigation partners in our Century City LA office</li><li>Demonstrating deep understanding of litigation, specifically in California and Federal cases</li><li>Managing e-Filing and calendaring processes without much supervision</li><li>Assisting in discovery process</li><li>Acting proactively, anticipating what is coming next and staying ahead in work tasks</li></ul>

Legal Assistant needed for an IP Team We are seeking a dynamic and highly organized Patent Law Project Assistant to join a growing friendly group! In this role, you will assist patent attorneys with their responsibilities and duties, provide support for ongoing cases, and help maintain patent records. Attention to detail, excellent communication skills, confidentiality, and the ability to multi-task are essential in this position.Responsibilities:<ol><li>Assist patent attorneys with drafting and editing legal documents.</li><li>Conduct research on case law, legal articles, and regulations related to intellectual property and patents.</li><li>Coordinate and schedule meetings, court dates, and deadlines for patent attorneys.</li><li>Organize and manage electronic and physical files for each case, ensuring information is accurate, up-to-date, and easily accessible.</li><li>Help with filling patent applications and ensuring they comply with patent laws and regulations.</li><li>Prepare materials for patent trials and assist attorneys during trial when necessary.</li><li>Handle confidential information with discretion and integrity.</li><li>Respond to inquiries from clients and provide them with updates about their cases.</li></ol>

Administrative Assistant A top Robert Half client within the legal space and located near Morristown NJ, is currently seeking an Administrative Assistant to join their legal practice's corporate office staff. Responsibilities of the position include but are not limited to: <ul><li>Welcoming Guests and Clients:</li><li>Greet guests in person or over the phone and direct inquiries.</li><li>Producing Information:</li><li>Transcribe, format, input, edit, retrieve, copy, and transmit text, data, and graphics. Coordinate case preparation.</li><li>Efficient Time Management:</li><li>Save attorneys’ time by handling correspondence, reports, and legal documents. Draft letters, collect information, and organize client conferences and meetings. Coordinate special functions and prepare expense reports.</li><li>Calendar Management:</li><li>Maintain the attorney’s calendar by scheduling conferences, teleconferences, and travel. Monitor court appearance dates, pleadings, and filing requirements. Anticipate changes in litigation or transaction preparation.</li><li>Representing the Attorney:</li><li>Communicate, follow up on delegated tasks, and know when to act independently or refer matters to the attorney.</li><li>Revenue Generation:</li><li>Document billable time and reimbursable expenses. Prepare invoices.</li><li>Confidentiality and Historical Reference:</li><li>Maintain client confidence and create historical records through filing systems, meeting transcripts, and evidence documentation.</li></ul>

Receptionist Robert Half is in the market for an Administrative Assistant for a permanent position with a company. Serving as the Administrative Assistant, you will have a hand in managing legal administrative and office support duties, all with a self-starting mindset. This top-grade legal team in the Chicago, Illinois area is waiting for you to join the team - submit an application now. What you get to do every day - File various office and legal documents - Schedule travel arrangements and process expense reports - Distribute incoming mail according to specified procedures - Help with a diverse group of projects - Generate correspondence - Oversee calendars - Word processing, filing, and faxing documents - Respond to incoming telephone calls - Provide support to other administrative staff with overflow work, including word processing, data entry and Internet research tasks - Help greet and direct visitors - Oversee inventory for office and kitchen supplies

Paralegal We are looking to hire an experienced Estate Planning Paralegal to join our team in Vienna, Virginia. This role involves meeting with clients, drafting estate planning documents, and potentially handling trust funding. You will report directly to the Principal and owner of the firm, and collaborate with a team of seven individuals, including an associate attorney who focuses more on estate administration and probate. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com]. Responsibilities include: • Meeting with clients to understand their estate planning needs• Drafting comprehensive and accurate estate planning documents • Possibly handling trust funding tasks • Reporting directly to the Principal and owner of the firm• Collaborating with an associate attorney and other team members • Maintaining a friendly and professional demeanor when communicating with clients • Applying 2-3 years of experience in Estate Planning and/or Probate• Utilizing skills in Estate Planning, Probate, Probate & Estate Administration, and Probate Law.

Patent Paralegal Top Downtown Minneapolis Law Firm is seeking an IP Paralegal to provide support to the firm's Patent Group. The responsibilities for this position will include, but not limited to: • Collaborate with attorneys, other firm members, and clients to file, prosecute US, PCT, and foreign patent applications including National Phase, Direct National, Utility, Continuation, Divisional, CIP, and Provisional. • Educate clients & firm members on a variety of prosecution needs such as country law updates, pilot programs, & foreign filing strategy. • Preparation & filing of US patent prosecution documents including all aspects of initial application filings, Preliminary Amendments, Missing Parts/Requirements responses (Declaration, Power of Attorney, Sequence Listing, Replacement Drawings, Substitute Specifications), Assignments, Information Disclosure Statements, retrieving references; review & preparation of responses to Restriction Requirements, Office Actions, & Appeals; final review of entire file history corresponding to issuance of Notice of Allowance, payment of Issue Fee; preparation & filing of corrections on Filing Receipts & Assignment Recordations, other special requests. • Prosecution of PCT applications including review and response to all incoming documents from the RO, IB, ISA, & IPEA. • Preparation & coordination of filing for foreign direct national & national phase patent applications. Correspondence with foreign counsel at all stages of prosecution. Review & recitation of foreign IP laws & requirements to clients. Review of all incoming correspondence from foreign associates for deadlines and other requirements to progress applications. • Manage patent docket deadlines, ensure all filings are completed in a timely manner, and maintain updated information on patent applications; oversee outsourced docketing functions, perform docketing and file management. • Preparation of docket reports & discussions with clients and firm members.

Project Assistant Hayward construction client is in need of a contract to hire project administrator. Duties include: • Support a busy Production Team, specifically a Destructive Testing team• Excellent Customer Service is a critical component of this position• Setup, organize and track RFP/DT/LIT/ Job Files: digital & physical• Prepare submittal packages• Track RFIs & Change Orders• Generate contracts subcontracts and procure subcontractor certificates of insurance• Upload and organize job photos from the field• Prepare Project Closeout submittals/binders• Work closely with legal teams on confidential matters• Good organization and time management skills• Ability to work & think independently in a very busy office environment• Technical Software Proficiency: Microsoft Word, Excel and Outlook The hours are Monday-Friday 7am-4pm.

Paralegal If you're looking for work as a legal sales specialist, you could advance your career in this position, if you are innovative and have an interest in the legal field. Those who are highly organized and efficient should consider this immediate opening. Candidates in the Clayton, Missouri area may be interested in applying for this permanent opportunity. If you possess a strong drive to succeed, savvy computer skills, and the ability to effectively prioritize, this may be the solution to advancing your career. Your responsibilities - Possess organizational skills and prioritization methods to successfully take on heavy workload - Research and analysis of prospects - Assist with legal business development - Data base management of all relevant documents

Legal Coordinator Robert Half is partnering with a well-known, large firm in Irvine, CA. They are looking for a candidate to help support the execution of theirsummer program, including workflow, events, and training programs! Responsibilities:• Support the execution of the summer program, including managing workflow, organizing events, and coordinating training programs.• Participate in summer program-related events, programs and meetings as needed.• Support campus recruiting and outreach efforts in collaboration with the recruiting team.• Coordinate interview logistics, including but not limited to sending confirmation emails, scheduling meetings, setting up video links and/or making conference room reservations, and preparing necessary materials.• Maintain candidate files in the Applicant Tracking System (ATS).

Paralegal Corporate Paralegal Our client, a leading National Residential Real Estate Company located in the South Denver area is looking for a Corporate Paralegal who has 4 plus years of experience working as a corporate and some litigation management paralegal within a corporate legal department. The corporate paralegal will be responsible for drafting corporate resolutions and minutes, monitoring compliance with filing requirements, setting up corporate entities, supporting the board of directors, and administering the corporate annual reporting of the company is required for this position. Submission of secretary of state filings, contract management, and corporate compliance management experience is required. Prior, litigation experience is preferred for this position. Paralegal certification and or a Bachelor's Degree is highly preferred to be successful in this position. If you are qualified for this position, please send your resume to mala.saraogi@roberthalf[dot][com] for immediate consideration!

Litigation Paralegal (National Plaintiff Trial Firm) NATIONAL PLAINTIFF TRIAL LAW FIRM is seeking a LITIGATION PARALEGAL to join their Portland office. This team of 6 paralegals will support the attorneys as they represent their clients in all stages of litigation. This firm offers incredible benefits, including full Medical/Dental/Vision coverage for you and your family (including generous HSA contribution to cover deductibles), free parking, and more. Duties Include:<ul><li>File summons and complaints, prepare discovery responses and requests, draft pleadings and correspondences.</li><li>Review and summarize medical records</li><li>Trial preparation and supporting through trial</li><li>Calendaring and scheduling meetings, depositions, and court dates</li></ul>Compensation and Benefits:The salary range for this position is $65,000 to $85,000 with substantial discretionary bonuses. Benefits available with this position include 100% medical, dental and vision premiums covered for employee and family; HSA contribution of up to $6,000 annually; life and disability insurance; participation in the company's 401(k) plan with 3% match and 20 days of paid time off and 11+ paid holidays per calendar year.To apply confidentially, please send your resume to Cindy(period)Dovinh(at)RobertHalf(period)com.

Paralegal A well-established Sacramento firm is looking for a Senior Corporate/Real Estate Paralegal to join their team. Responsibilities:• Assist with filings with the Secretary of State, incorporating and dissolving corporations and partnerships.• Draft Articles of Incorporation, Bylaws, organizational minutes, and governmental filings.• Manage UCC filings, including the preparation of stock certificates and Certificates of Limited partnerships.• Support attorneys in handling commercial real estate closings from start to finish, including ordering, reviewing, and clearing title.• Prepare closing statements and documents, and handle post-closing work.• Conduct extensive legal research and manage multiple legal projects.• Utilize Adobe PDF Pro or similar PDF program, Excel, and MS Office applications.• Maintain exceptional attention to detail and organizational skills.• Communicate effectively in both written and verbal form.• Work independently and as part of a team, prioritizing tasks under pressure. Skills:• Proficient in LLCs and Title Searches.• Familiar with Incorporation - Dissolution procedures.• Proficient in drafting Bylaws.• Experience in Commercial Real Estate.

Trial Paralegal Robert Half Legal is partnering with a top Global Law Firm in downtown Portland for a Trial Paralegal to join their team immediately! This position is looking to start mid-June and offers hybrid flexibility. Duties:<ul><li>Support attorneys in trial preparation (witness lists, exhibits, notebooks, discovery, etc).</li><li>Provide client communication and monitor case status updates</li><li>Draft legal documents such as motions and pleadings</li></ul>

Family Law Paralegal We are seeking a meticulous Paralegal to join a highly regarded family law team in Minneapolis, Minnesota. This role involves managing cases from start to finish, requiring a deep understanding of Family Law and Civil Litigation. You will be responsible for docketing, discovery, legal research, drafting, financial statement and budget creation, and making strategic recommendations to attorneys. Responsibilities include: • Managing cases from inception to conclusion, including docketing, discovery, and legal research• Drafting pleadings, ICMC data sheets, parenting and financial disclosure statements, judgment and decrees, motion documents (affidavits, motions, proposed orders, etc.), subpoenas, and more• Engaging in high-level drafting and analysis, with an emphasis on precision and detail• Creating financial statements and budgets, including assembling comprehensive balance sheets, cash flow, and budgets from obtained information• Utilizing child support and spousal maintenance calculations where necessary• Appropriately distinguishing between marital and non-marital assets• Preparing and serving requests for discovery and organizing and analyzing responses• Working with clients to ensure full response to discovery requests• Interacting professionally with clients and other professionals as required by the role.

Paralegal We are seeking a skilled Paralegal to join our legal department in CHICAGO, Illinois. This role entails providing advanced level application and document support for lawyers and staff, producing a variety of documents, and working efficiently under deadlines. The successful candidate will be proficient in software used in a legal environment and will have a strong understanding of legal format and terminology. Responsibilities: • Proofread, edit, format, and finalize various types of documents (legal and non-legal) using MS Word, PowerPoint, Excel, and Adobe Acrobat • Create comparison documents using Litera, CompareDocs, and Microsoft Office Native Comparison functions • Diagnose, troubleshoot, and correct problem documents using BigHand and DocXTools • Develop OFT email files in MS Outlook • Convert documents from one application to another using Adobe Acrobat and/or Kofax • Provide Vuture support to draft invitations and announcements • Manage, share, and collaborate using NetDocs • Provide SharePoint support for intranet pages • Contribute to the drafting of specifications, policies, and processes • Perform quality assurance, quality checking, and user testing as needed • Assist callers via remote assistance • Perform or facilitate translations and transcriptions • Perform data entry and analysis services • Provide support for other specialized legal software

Real Estate Paralegal Real Estate Paralegals! We are partnering with an exciting, growing company to find a talented paralegal to focus on real estate transactions and financing. Based in Minneapolis, Minnesota, this role focuses on handling the coordination of relationships with title and survey companies, drafting and finalizing real estate agreements, and assisting with project sales and loans in the commercial real estate industry. This is hybrid job opportunity and will require some office time! No fully remote candidates will be considered. Responsibilities: • Coordinate relationships with title companies, manage timing, request title commitments, and review title documents for preliminary siting risks.• Draft and complete title curative documents, request and review title policy proforma and endorsements to accommodate financing needs.• Coordinate relationships with survey companies, request and review draft ALTA surveys and legal descriptions, and update and finalize these documents to meet financing, site control, and project needs.• Draft, negotiate, revise, and finalize leases, easements, memorandums, estoppels, and other real estate agreements.• Use contract management software to improve templates and processes.• Finalize and organize real estate documents required for project sales, construction draws, and loans, and assist the deal team with closings.• Conduct title searches and clear title commitments.• Manage site surveys and control processes.• Handle real estate financing tasks.• Maintain accurate records of all transactions and agreements.