83 results for Legal Secretary 7 11 Years Experience

Administrative Assistant We are providing an opportunity for an experienced Administrative Assistant to join our team in San Francisco, California. In this role, you will be responsible for maintaining our small office environment, managing scheduling for our partners, and ensuring the smooth operation of office functions. This role is particularly suited to individuals with strong organizational and customer service skills. Responsibilities: • Coordinate and manage scheduling and rescheduling for partners based in San Francisco.• Maintain an efficient and flexible scheduling practice to accommodate the dynamic needs of a small office environment. • Oversee the upkeep and cleanliness of conference rooms, including managing refreshments.• Provide support at the reception area, ensuring smooth office operations.• Maintain the office for a small team, ensuring a tidy and productive work environment.• Utilize Microsoft Office Suite to manage schedules, data entry, and email correspondence.• Handle both inbound and outbound calls, demonstrating strong customer service skills.• Manage the scheduling of appointments using scheduling software. • Ensure all tasks are completed with a high level of attention to detail. • Adapt quickly to changing office needs and responsibilities. This role offers a short-term contract employment opportunity. If you are interested in this role, please reach out to Nick Mussman at 415.276.0358.

Office Assistant This position will require the candidate to successfully handle multiple assignments and projects simultaneously. A growing firm has partnered with Robert Half and is looking to hire a highly-skilled and motivated Office Assistant to provide support with various administrative duties. If you're a dynamic and ambitious individual, this opportunity might be a great fit for you! An Office Assistant position is currently available in the Minneapolis, Minnesota area. If you're seeking long-term contract / temporary work, this opportunity may be a good fit for you. What you get to do every day - Enter data into electronic applications - File, copy and faxing for various departments - Direct calls appropriately - Maintain office facility Shift Hours: 7:30pm to 4:00am Works Sunday Monday Thursday Friday Saturday. Off Tuesday Wednesday.

Legal Assistant We are offering an exciting opportunity in San Jose, California for a Front Desk Legal Assistant. This role revolves around providing legal support, managing inbound calls, and maintaining office schedules, among other responsibilities. Responsibilities:• Handle incoming calls and direct them to the appropriate individual.• Meet and greet clients, ensuring they receive a high level of service.• Schedule and maintain Outlook Calendar for the use of conference rooms, ensuring efficient use of office space.• Take responsibility for maintaining the firm’s master calendar, entering docket information during the day and following up with attorneys and legal assistants.• Print daily calendars and distribute them to appropriate staff, ensuring everyone is aware of their schedules.• Update and maintain staff rosters, ensuring accurate record keeping.• Calendaring effectively to manage and track legal proceedings.• Answer inbound calls promptly and professionally, providing information or redirecting as necessary

Office Assistant We are offering a short-term contract employment opportunity for an Office Assistant in Clinton, Maine. The role involves a mix of administrative and clerical duties in a fast-paced setting. The Office Assistant will be responsible for document review, follow-ups on paperwork, and working independently in a highly organized manner. Proficiency in Microsoft Office Suite is a must, along with a keen attention to detail. Responsibilities:• Regularly follow up on various paperwork to ensure timely completion of tasks• Work independently in a fast-paced environment, maintaining efficiency and productivity• Proficiently use Microsoft Office Suite for various tasks and projects• Pay close attention to detail in all tasks to avoid errors and ensure accuracy• Perform various clerical duties as needed, contributing to the smooth running of the office• Provide excellent customer service, resolving inquiries and providing assistance where necessary• Utilize data entry skills to maintain and update various databases• Handle correspondence in a timely and professional manner.

Administrative Assistant We are offering a job opportunity in the Non Profit industry for an Administrative Assistant in Gardena, California. This role will allow you to be part of a professional office environment and will involve specialized clerical duties and interaction with patients. This job is offered as a contract employment opportunity. Responsibilities:• Perform a full range of specialized clerical duties in a professional office environment• Schedule patient appointments in an efficient and organized manner• Receive clients and provide them with complete New Patient forms• Review New Patient forms for completeness and accuracy• Liaise with medical professionals and pharmacies to ensure prescription requests are handled expeditiously• Organize and evaluate patient psychiatric medical records• Use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines for daily tasks• Utilize skills in Medical Front Office to enhance job performance and customer experience.

Paralegal A well-established Sacramento firm is looking for a Senior Corporate/Real Estate Paralegal to join their team. Responsibilities:• Assist with filings with the Secretary of State, incorporating and dissolving corporations and partnerships.• Draft Articles of Incorporation, Bylaws, organizational minutes, and governmental filings.• Manage UCC filings, including the preparation of stock certificates and Certificates of Limited partnerships.• Support attorneys in handling commercial real estate closings from start to finish, including ordering, reviewing, and clearing title.• Prepare closing statements and documents, and handle post-closing work.• Conduct extensive legal research and manage multiple legal projects.• Utilize Adobe PDF Pro or similar PDF program, Excel, and MS Office applications.• Maintain exceptional attention to detail and organizational skills.• Communicate effectively in both written and verbal form.• Work independently and as part of a team, prioritizing tasks under pressure. Skills:• Proficient in LLCs and Title Searches.• Familiar with Incorporation - Dissolution procedures.• Proficient in drafting Bylaws.• Experience in Commercial Real Estate.

Administrative Assistant Candidates must have special needs population experience, high acuity population experience, or been exposed to high acuity properties. Job Duties:• Supervises one Maintenance Technician• Maintains a working partnership with local community groups including government officials, law enforcement and fire safety professionals• Collects rent, security deposits, makes bank deposits and verifies resident income• Ensures timely and accurate re-certifications, both interim and annual• Manages delinquent accounts, resident receivables, and petty cash• Assists Property Manager with the completion of monthly variance budget reports, annual budget preparation, and monitor fiscal status of the property• Obtains all required program certifications, remains current with compliance and regulatory requirements (e.g. Fair Housing, HUD, TCAC, COS), and ensures property and staff are in compliance• Completes annual and interim re-certifications accurately and on schedule• Assists with completion of MOR/TCAC reviews• Maintains property files in accordance with regulatory guidelines and in accordance with MidPen’s policies and procedures (waitlists and software data files)• Establishes, executes and monitors a preventative maintenance schedule for each property in liaison with the Facilities Coordinator• Coordinates periodic interior and exterior inspections with Preventive Maintenance Lead and maintain property files accordingly• Conducts daily inspections to identify maintenance issues in need of correction• Initiates maintenance work orders and monitors repair status• Ensures turnover of vacant units are completed in three to six days• Maintains curb appeal and achieves satisfactory performance• Keeps property in compliance with fire/safety codes, hazardous materials regulations and OSHA• Ensures emergency preparedness procedures are in place and communicates to residents in case of natural disaster or fire• Completes incident reports within 24 hours of incident and sends documentation to Human Resources• Coordinates employee accident reports, conducts building site reviews and provides policies/ procedures to new tenants• Processes evictions in compliance with regulatory guidelines, court orders and/or upon direction by Property Manager• Participates in staff hiring decisions and conducts site operations for new employees• Conducts performance reviews according to MidPen policy; meets with staff monthly to provide performance feedback• Completes required company specific training within designated timeframe• Perform other duties as assigned

Provider Administration Specialist ONLY CANDIDATES RESIDING IN THE ATLANTA, GA METRO AREA WILL BE CONSIDER FOR THIS POSITION. Are you a skilled Provider Administration Specialist looking for an exciting opportunity to showcase your talents? We're seeking a highly motivated individual to join our team in a fully remote capacity. However, candidates must reside in the Atlanta, GA metro area. As a Provider Administration Specialist, you'll play a crucial role in maintaining the integrity of provider information within our enterprise systems. This role requires meticulous attention to detail and exceptional organizational skills. To excel in this position, candidates must furnish their own Equipment, including a Windows 10 Laptop or CPU (no Chromebooks, preferably no Macs) with a 2.0 GHz process speed and 8.0GB or more DDR2 RAM. Additionally, a reliable internet connection with Download Speed: 50mbps and Upload Speed: 25mbps is essential. Proficiency with Internet Explorer 7.0 or higher is required, and 2 monitors are recommended for optimal productivity. If you're ready to take your career to the next level and make a meaningful impact, apply now! Essential Duties and Responsibilities:<ul><li>Maintain the integrity of an electronic database, handling various tasks including business name changes, tax ID changes, termination of dental contracts, change of ownership, business splits, sale of practices, adding additional associates, license changes, dental specialty changes, updated contract information, and provider directory assistance</li><li>Plan, prioritize, organize, and complete work to meet established objectives.</li><li>Collaborate individually or within a team to solve complex problems related to provider servicing.</li><li>Act as a technical resource to others in the function when necessary.</li><li>Manage various workflow queues for claims where address or tax identification number conflicts with provider file data.</li><li>Handle escalated calls from client groups and conduct outgoing calls to dental offices.</li><li>Resolve 1099 tax discrepancies with provider offices, verifying information with external databases.</li><li>Run queries, generate monthly reports, and handle credentialing document verification requests.</li><li>Screen provider enrollment packets for missing information and request necessary details from the provider.</li><li>Perform other miscellaneous duties as assigned.</li></ul>

Administrative Assistant We are offering a contract to hire employment opportunity for a Part-Time Administrative Assistant in Lititz, Pennsylvania. In this role, you will be responsible for various administrative duties in a fast-paced office environment. Your primary responsibilities will include managing incoming calls, processing mail, coordinating events, and providing clerical support across different departments. Responsibilities:• Professionally manage incoming calls and respond to customer inquiries• Process, distribute, and manage incoming and outgoing mail, including invoices, vendor checks, packages, and certified mail• Coordinate and oversee building and equipment maintenance as needed• Maintain appropriate levels of office supplies• Assist in the coordination of company events and manage schedule, emails, and travel arrangements as needed• Support Accounting, HR, & Administration by performing various clerical duties as needed• Assist with coordination of conferences, speaking engagements, presentations, and tours as needed• Proficiently use Microsoft Outlook, Word, PowerPoint, and Excel for various tasks

Administrative Assistant We are offering an opportunity in the retail industry for an Administrative Assistant to join our team in Charlotte, North Carolina. This role will involve a variety of administrative tasks, such as answering inbound and outbound calls, data entry, and managing email correspondence. The role also involves customer service and receptionist duties, and requires proficiency in Microsoft Excel, Outlook, PowerPoint, and Word. Responsibilities: • Answering inbound and outbound calls, directing calls as necessary • Greeting visitors and providing excellent customer service • Managing data entry tasks and maintaining accurate records • Handling email correspondence and adding notes to customer accounts when necessary • Reviewing sales brochures for low inventory and reordering as needed • Organizing open order file cabinets and transferring files to paid file cabinets • Scheduling appointments and performing general administrative duties • Filing documents and maintaining an organized work environment • Using Microsoft Excel, Outlook, PowerPoint, and Word to perform various tasks • Providing administrative support to the sales department

Administrative Assistant We are in search of an Administrative Assistant to join our clients team in St. Louis Park, Minnesota. This role is essential to supporting the project managers in the realm of sustainable real estate development and consulting. The Administrative Assistant will be responsible for a wide range of duties, including maintaining online systems, assisting with project documentation, and coordinating events. This role is located in a shared office space and provides a unique opportunity to contribute to a green and sustainable future. This is a contract-to-hire opportunity! Responsibilities:• Collecting and sorting mail as part of daily tasks• Cleaning up online folder systems and maintaining their organization• Assisting with the creation and maintenance of templates• Updating case studies and project experiences• Tracking documents and creating lists of missing items for follow up• Assisting in the maintenance of the online CRM system• Tracking and maintaining insurance policies, including reaching out to brokers for proposals• Assisting with communication and helping the team stay on task• Tracking employee licensing requirements and helping to schedule education sessions• Coordinating year-end party and other quarterly and monthly events• Assisting with marketing tasks, including social media posts and website maintenance if interested and capable - not a requirement, but an option if you are interested • Performing data entry tasks and maintaining proficiency in Microsoft Suite• Answering inbound calls and managing email correspondence• Maintaining a proactive and self-motivated approach to work

Office Assistant We are seeking an Office Assistant to join our client in Glen Allen, Virginia. The successful candidate will be responsible for managing various office tasks, ensuring smooth and efficient operations. The role involves handling a wide range of responsibilities, from processing mail to maintaining office supplies and assisting with company events. Responsibilities: • Answering and directing phone calls to the appropriate parties• Managing the front desk sign-in sheet and greeting visitors• Processing incoming and outgoing mail, including UPS packages• Tracking and ordering office supplies as needed• Organizing lunches for meetings and assisting with company events• Maintaining a clean and organized office environment, including checking copiers for paper and tidying counters• Assisting with the creation and distribution of client gift baskets• Distributing safety supplies and making maintenance calls as needed• Processing subcontracts, including drafting, distributing, and following up• Utilizing various software including Microsoft Excel

Administrative Assistant We are offering an exciting opportunity for a meticulous Administrative Assistant to join our team in Cordova, Tennessee. This role involves answering phones, data entry of financial information, and scanning documents.

Legal Coordinator Robert Half is partnering with a well-known, large firm in Irvine, CA. They are looking for a candidate to help support the execution of theirsummer program, including workflow, events, and training programs! Responsibilities:• Support the execution of the summer program, including managing workflow, organizing events, and coordinating training programs.• Participate in summer program-related events, programs and meetings as needed.• Support campus recruiting and outreach efforts in collaboration with the recruiting team.• Coordinate interview logistics, including but not limited to sending confirmation emails, scheduling meetings, setting up video links and/or making conference room reservations, and preparing necessary materials.• Maintain candidate files in the Applicant Tracking System (ATS).

Litigation Paralegal (National Plaintiff Trial Firm) NATIONAL PLAINTIFF TRIAL LAW FIRM is seeking a LITIGATION PARALEGAL to join their Portland office. This team of 6 paralegals will support the attorneys as they represent their clients in all stages of litigation. This firm offers incredible benefits, including full Medical/Dental/Vision coverage for you and your family (including generous HSA contribution to cover deductibles), free parking, and more. Duties Include:<ul><li>File summons and complaints, prepare discovery responses and requests, draft pleadings and correspondences.</li><li>Review and summarize medical records</li><li>Trial preparation and supporting through trial</li><li>Calendaring and scheduling meetings, depositions, and court dates</li></ul>Compensation and Benefits:The salary range for this position is $65,000 to $85,000 with substantial discretionary bonuses. Benefits available with this position include 100% medical, dental and vision premiums covered for employee and family; HSA contribution of up to $6,000 annually; life and disability insurance; participation in the company's 401(k) plan with 3% match and 20 days of paid time off and 11+ paid holidays per calendar year.To apply confidentially, please send your resume to Cindy(period)Dovinh(at)RobertHalf(period)com.

Litigation Paralegal 7.5 hour day National Firm seeks Litigation Paralegal with Relativity Exposure <ul><li>National firm seeks Litigation Paralegal to support Irvine office.</li><li>7.5 hour work day</li><li>Trial preparation, discovery, and ediscovery </li></ul>

Paralegal Corporate Paralegal Our client, a leading National Residential Real Estate Company located in the South Denver area is looking for a Corporate Paralegal who has 4 plus years of experience working as a corporate and some litigation management paralegal within a corporate legal department. The corporate paralegal will be responsible for drafting corporate resolutions and minutes, monitoring compliance with filing requirements, setting up corporate entities, supporting the board of directors, and administering the corporate annual reporting of the company is required for this position. Submission of secretary of state filings, contract management, and corporate compliance management experience is required. Prior, litigation experience is preferred for this position. Paralegal certification and or a Bachelor's Degree is highly preferred to be successful in this position. If you are qualified for this position, please send your resume to mala.saraogi@roberthalf[dot][com] for immediate consideration!

Executive Assistant We are offering an opportunity for an Executive Assistant in the healthcare industry, specifically in hospitals and social assistance, located in Staten Island, New York. This role focuses on the coordination of daily administrative operations, including the management of schedules, correspondence, and documentation. This role provides an opportunity for those with experience in CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and About Time, along with skills in Calendar Management, Correspondence, C-Suite, Documentation, and Microsoft PowerPoint. Responsibilities: • Manage executive schedules, appointments, and travel arrangements. • Coordinate internal and external meetings, ensuring all parties are informed of and prepared for the engagements. • Utilize CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and About Time to effectively manage tasks and communicate. • Handle C-Suite correspondence, ensuring that all communications are accurately and efficiently processed, distributed, and managed. • Assist with the preparation of presentation materials using Microsoft PowerPoint. • Maintain comprehensive and accurate corporate records, documents, and reports. • Perform minor accounting and bookkeeping duties. • Organize and maintain the office filing system. • Manage the daily operations of the office, including ordering supplies and managing resources. • Ensure the smooth and efficient handling of information by documenting and communicating actions, irregularities, and continuing needs within the organization.

Administrative Assistant Robert Half is partnering with a growing construction company that is looking to hire an Administrative Assistant. The Administrative Assistant will report directly to the Project Manager and Owner of this company. Key Responsibilities:<ul><li>Permitting Coordination: Manage and secure permits for all construction projects on a national level, ensuring compliance with local regulations and timely approvals.</li><li>Insurance Management: Process Certificates of Insurance, including filing W9 forms, updating job logs, and ensuring all insurance documentation is current and accurately maintained.</li><li>License Management: Oversee the acquisition and renewal of necessary licenses for various projects, maintaining up-to-date records.</li><li>Contract Administration: Create and manage AIA contracts for approximately 30 different projects annually, ensuring accuracy and adherence to project specifications.</li><li>Notarization: Notarize a variety of documents as needed, ensuring legal and procedural compliance.</li><li>General Office Duties: Perform general office tasks including filing, organization, and ordering office supplies to maintain a well-functioning office environment.</li></ul>This role is 100% in office.

Administrative Assistant Administrative Assistant needed in the Beaumont, TX area for the Office Support of Superintendent and of 5 Schools. This individual must be able to maintain the highest degree of confidentiality, be a self-starter, able to think independently, and able to deal with multiple tasks. In this position, the Administrative Assistant will be coordinating activities, teacher workshops, and meetings, answering phones, distributing mail, and assisting office with whatever is needed. This is a contract to hire position in the Beaumont, Texas area. How you will make an impact - Navigate through word processing, filing, and faxing - Handle telephone calls - Greet and instruct visitors - Back various projects for other employees

Administrative Coordinator We are looking for a diligent Administrative Coordinator in SAN FRANCISCO, California, 94103, United States. This role is centered around managing and enhancing hospitality operations, which includes coordinating events, supervising Guest and Event Service Associates, and maintaining high standards of customer service and operational efficiency. This role requires a high level of professionalism, attention to detail, and a commitment to fostering an inclusive and welcoming environment for all guests. Responsibilities:• Provide excellent customer service, demonstrating professionalism and impeccable interpersonal communication skills.• Develop and implement comprehensive end-to-end event management procedures and related process documentation.• Plan and execute multi-day guest experiences, corporate meetings, training events, and special events such as receptions, galas, and cultivation events.• Identify, select, and procure event-related supplies and equipment both online and in-person, ensuring quality, cost-effectiveness, and timely delivery.• Coordinate and facilitate all aspects of guest services for events, ensuring seamless setup, execution, and post-event follow-up.• Serve as the primary point of contact with vendors and suppliers, ensuring timely delivery of services and supplies.• Develop and maintain a list of preferred hospitality vendors and secure vendors for events.• Ensure thorough inspections of guest rooms upon guest departure. • Collaborate with building and facilities staff, ensuring emergency protocols and procedures are properly communicated to guests. • Provide comprehensive administrative support, managing correspondence, scheduling, and other tasks as required.• Maintain accurate databases and records related to guest services and event coordination.• Assist with invoice troubleshooting, vendor setup, and coordination with the Finance department.• Complete all event-related paperwork, including contracts, forms, and permits. Ensure that all documents are accurately completed, properly filed, and comply with organizational policies and legal requirements.• Collaborate closely with other departments, particularly Facilities and Communications, to facilitate smooth operations and efficient event execution.• Support external communications and partnerships, including assisting the team with the creation of hospitality collateral. If you are interested in this role, please reach out to Nick Mussman at 415.276.0358.

Office Administrator Robert Half is partnering with a wonderful company in Plaquemine, LA that is is seeking an organized and self-motivated Office Administrator who will be responsible for providing administrative support to their office personnel. This candidate will have the opportunity to work closely with leadership to help shape the way we organize and operate our business. The office administrator’s role will include clerical/receptionist duties, assisting with bookkeeping/HR/payroll functions, coordinating meeting/events, and assisting management with special projects. This is a wonderful opportunity to join a friendly, fun, and family-oriented workplace environment.

Real Estate Paralegal Real Estate Paralegals! We are partnering with an exciting, growing company to find a talented paralegal to focus on real estate transactions and financing. Based in Minneapolis, Minnesota, this role focuses on handling the coordination of relationships with title and survey companies, drafting and finalizing real estate agreements, and assisting with project sales and loans in the commercial real estate industry. This is hybrid job opportunity and will require some office time! No fully remote candidates will be considered. Responsibilities: • Coordinate relationships with title companies, manage timing, request title commitments, and review title documents for preliminary siting risks.• Draft and complete title curative documents, request and review title policy proforma and endorsements to accommodate financing needs.• Coordinate relationships with survey companies, request and review draft ALTA surveys and legal descriptions, and update and finalize these documents to meet financing, site control, and project needs.• Draft, negotiate, revise, and finalize leases, easements, memorandums, estoppels, and other real estate agreements.• Use contract management software to improve templates and processes.• Finalize and organize real estate documents required for project sales, construction draws, and loans, and assist the deal team with closings.• Conduct title searches and clear title commitments.• Manage site surveys and control processes.• Handle real estate financing tasks.• Maintain accurate records of all transactions and agreements.

Executive/personal admin We are in search of a meticulous and efficient executive/personal administrative assistant to support a dynamic president/CEO of a well-funded start up in eastern Bucks County PA. Responsibilities:• Oversee and manage complex travel plans, itineraries, and agendas.• Maintain the executive's calendar, schedule appointments, and coordinate meetings.• Anticipate the executive's needs and stay one step ahead in planning and organizing.• Handle and prioritize incoming communications, including emails, phone calls, and correspondence.• Prepare and edit reports, presentations, and other necessary documents.• Handle confidential information with discretion and professionalism.• Coordinate special projects and events as required.• Assist in personal tasks and errands for the executive to ensure their schedule runs smoothly.• Support sales activities by preparing sales documents, tracking leads, and managing customer relationships.• Perform other administrative tasks to support the daily operations of the start-up companies.

Receptionist / Administrative Assistant We are offering a contract to hire employment opportunity for a Receptionist / Administrative Assistant in the manufacturing industry, located in MONROE, Ohio, 45050-2587, United States. As a Receptionist / Administrative Assistant, you will be providing administrative support to ensure efficient operation of the office, supporting managers and employees through a variety of tasks related to organization and communication. Responsibilities:• Greet customers, handle inbound and outbound calls, providing excellent customer service.• Perform data entry and email correspondence tasks efficiently.• Schedule appointments and manage the receptionist duties.• Set up and clean up conference rooms, ensuring they are well-equipped for meetings.• Carry out administrative skills such as ordering and maintaining office supplies inventory.• Assist with onboarding schedules for new hires and employee engagement event administration.• Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to perform various tasks.• Keep track of equipment inventory and notify the relevant party for reorders.• Maintain a clean and organized office environment, including restocking coffee and straightening rugs.

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