9 results for Medical Executive Assistant

Administrative Assistant We are offering a job opportunity in the Non Profit industry for an Administrative Assistant in Gardena, California. This role will allow you to be part of a professional office environment and will involve specialized clerical duties and interaction with patients. This job is offered as a contract employment opportunity. Responsibilities:• Perform a full range of specialized clerical duties in a professional office environment• Schedule patient appointments in an efficient and organized manner• Receive clients and provide them with complete New Patient forms• Review New Patient forms for completeness and accuracy• Liaise with medical professionals and pharmacies to ensure prescription requests are handled expeditiously• Organize and evaluate patient psychiatric medical records• Use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines for daily tasks• Utilize skills in Medical Front Office to enhance job performance and customer experience.

Executive Assistant We are offering an opportunity for an Executive Assistant in the healthcare industry, specifically in hospitals and social assistance, located in Staten Island, New York. This role focuses on the coordination of daily administrative operations, including the management of schedules, correspondence, and documentation. This role provides an opportunity for those with experience in CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and About Time, along with skills in Calendar Management, Correspondence, C-Suite, Documentation, and Microsoft PowerPoint. Responsibilities: • Manage executive schedules, appointments, and travel arrangements. • Coordinate internal and external meetings, ensuring all parties are informed of and prepared for the engagements. • Utilize CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and About Time to effectively manage tasks and communicate. • Handle C-Suite correspondence, ensuring that all communications are accurately and efficiently processed, distributed, and managed. • Assist with the preparation of presentation materials using Microsoft PowerPoint. • Maintain comprehensive and accurate corporate records, documents, and reports. • Perform minor accounting and bookkeeping duties. • Organize and maintain the office filing system. • Manage the daily operations of the office, including ordering supplies and managing resources. • Ensure the smooth and efficient handling of information by documenting and communicating actions, irregularities, and continuing needs within the organization.

Administrative Assistant Robert Half has an immediate opening for one of our healthcare clients. In San Mateo. Our client focuses on restoring your quality of life through rehab-focused home health care. We help people who are recovering from surgery, an illness, injury or hospitalization. As a team, we strive to manage the effects of your disability or illness in order for you to reach the best outcome and highest possible level of independence and quality of life. If you are immediately available for work, can commute to San Mateo, and have a background in healthcare / medical, this could be a great opportunity for you. This role starts ASAP. Do not wait, apply now! Job Summary:The Office Administrator will oversee the daily administrative operations of our medical office. The ideal candidate will have excellent organizational skills, a friendly demeanor, and the ability to handle multiple tasks efficiently. This role is critical in supporting our medical staff and ensuring a positive experience for our patients.Key Responsibilities:<ul><li>Manage front desk operations, including greeting patients, answering phone calls, and handling correspondence.</li><li>Schedule and confirm patient appointments.</li><li>Maintain and update patient records in our electronic health record (EHR) system.</li><li>Handle billing and insurance claims, including verifying patient insurance coverage and processing payments.</li><li>Order and manage office supplies and equipment.</li><li>Coordinate with medical staff to ensure efficient workflow and patient care.</li><li>Assist with new patient registration and onboarding.</li><li>Prepare and distribute office communications, including emails and memos.</li><li>Ensure the office complies with healthcare regulations and standards.</li><li>Handle confidential information with discretion and professionalism.</li></ul>

Administrative Assistant We are offering a role for an Administrative Assistant in the bustling town of Mechanicsburg, Pennsylvania. The successful candidate will be at the heart of our operations, handling a range of administrative duties and ensuring our office runs smoothly and efficiently. This role resides within the medical industry and offers a contract employment opportunity. Responsibilities:• Categorize and manage emails received in various mailboxes, ensuring the timely processing of invoices.• Rename and archive emails for easy retrieval of invoices as needed.• Accurately code invoices with company/location numbers on a daily basis, handling invoices received through various methods such as electronic and paper mail.• Utilize the master coding list to ensure proper coding of third-party invoices received, with guidance from the AP Team Lead.• Scan invoices as necessary and maintain an organized digital filing system.• Process both electronic and paper incoming mail across all divisions.• File scanned and batched invoices in an orderly manner.• Adhere to company policies and procedures for invoice shredding.• Use Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for data entry and email correspondence.• Handle both inbound and outbound calls, providing excellent customer service and scheduling appointments as necessary.

Administrative Assistant We are offering a contract to hire employment opportunity for an Administrative Assistant in OKC, Oklahoma. This role is primarily focused on gathering, analyzing, and presenting information in a structured format, typically in the form of reports. These duties are crucial across various industries, including business, finance, healthcare, government, and more. Responsibilities: • Gather and analyze information pertinent to the role • Present information in a structured format, typically in the form of reports • Create synopses based on the gathered information • Utilize skills such as Computer Research, Data Entry, Computer Data Entry, and Microsoft Excel effectively • Maintain accurate and up-to-date records of all reports and other related documents • Ensure all reports and synopses are delivered within the stipulated deadlines • Collaborate with other team members to ensure the accuracy and completeness of all reports • Address any inquiries related to the reports and provide necessary clarifications • Continuously improve reporting processes and procedures to enhance efficiency and accuracy • Adhere to all company policies and regulations during the execution of duties.

IP Legal Assistant Robert Half is partnering with an established intellectual property law firm in the South Bay that is seeking to replace a secretary who is retiring after 15+ years with the firm. It is a boutique firm with great benefits, including two days working from home!! Responsibilities of Role:<ul><li>Supporting 2-3 attorneys, 2 who come into the Long Beach office daily and light support one who is remote.</li><li>Prepare patent, trademark, and copyright applications from prosecution through issuance.</li><li>Prepare litigation documents as needed.</li><li>Prepare documents and correspondence regarding post-registration of U.S. and foreign trademark/service marks.</li><li>Prepare USDC litigation filings for Patent/Trademark infringement and other IP disputes.</li><li>Electronically file with the USPTO and Federal Court.</li><li>Prepare client reports.</li><li>Maintain calendar of drop-dead dates for assigned attorney(s) in either paper or Outlook.</li><li>Manage attorney calendars and assist in meeting deadlines.</li><li>Schedule appointments, provide information to callers, transcribe/type correspondence, and read/route mail.</li><li>Manage emails and save them to internal document management system.</li></ul> Work plan:<ul><li>3x onsite, 2 remote.</li></ul> Perks of Firm:<ul><li>Stability! Two secretaries who have been with the firm for over 15 years!</li><li>Very casual environment, flexibility for people to handle things that come up in personal life.</li><li>Nothing is set with regularity, but attorneys will go out to lunch with staff and the firm celebrates peoples’ birthdays.</li></ul> Compensation:<ul><li>Salary range up to 107k</li><li>Annual, year-end bonuses based on firm performance.</li><li>Annual pay increases.</li><li>Medical, dental, and vision are covered – Gold & Platinum blue shield plan, 90% covered for the employee & 15% for dependents. These kick in 1st of the month after 30 days of employment.</li><li>75 hours per year of sick leave + 2 weeks of PTO in the first year, which goes up with tenure.</li><li>401k matched up to 5% based on firm performance.</li><li>Major holidays (10 per year) and half days.</li></ul>

Human Resources (HR) Assistant We are offering a contract to hire employment opportunity for a Human Resources (HR) Assistant in Miami, Florida. In this role, you will be part of the HR team and assist in various HR functions such as onboarding new employees, managing Family and Medical Leave Act (FMLA) requests, and posting job vacancies. Responsibilities: • Assisting in the recruitment process by posting job vacancies and managing applications• Coordinating the onboarding process for new hires • Handling Family and Medical Leave Act (FMLA) requests and ensuring compliance with relevant laws• Assisting in maintaining HR records and databases• Providing administrative support to the HR department• Liaising with other departments as necessary to ensure smooth HR operations• Using HR administration skills to support various HR functions• Maintaining confidentiality of sensitive HR information• Assisting in scheduling and coordinating HR-related meetings and events• Providing support in other HR projects as needed. Please send your resume to: Jacqueline.Mejia@RobertHalf

Legal Assistant Legal Assistants support lawyers directly, and may be required to supervise other legal staff such as legal secretaries or file clerks. Legal Assistants should have strong analytical, communication and organizational skills, as well as computer and technical knowledge.In some cases, law firms prefer three to five years of legal experience in a law firm or other corporate legal department. How you will make an impact - Organize documents and assemble data as directed by lawyers and paralegals - Check copies against originals to confirm accuracy - Lead the maintenance of computer database input and retrieval - Gather documents for photocopying/scanning - Control matter management and record keeping - Type correspondence and memorandum - Filing, faxing, and word processing - Delegate legal research and investigative tasks, including obtaining information or documents from outside parties, as directed - Cache e-documents and files - Search and retrieve electronic documents from a variety of court and agency web sites

Legal Assistant We are looking for a Legal Assistant to join our team in Phoenix, Arizona. This role involves providing administrative support within our legal team, handling a variety of tasks such as filing, managing case documentation, and assisting with legal procedures. Responsibilities: • Assist with the preparation and filing of legal documents. • Provide administrative support to the legal team. • Handle requests for medical authorizations and agreements. • Manage case documentation using case management software such as LexisNexis. • Use Microsoft Office Suites and Microsoft Excel for data management and reporting. • Handle calendar management and scheduling tasks for legal proceedings. • Manage the docketing process and ensure all legal procedures are followed. • Handle customer complaints and provide appropriate resolutions. • Use DocuSign for digital document management and signatures. • Assist with billing functions and maintain accurate records of all transactions.