69 results for Medical Front Desk Coordinator

Administrative Coordinator ***THIS IS AN ONSITE POSITION*** If you love building solid customer relationships, this Administrative Coordinator Assistant position via Robert Half, might be for you. This Administrative position is an excellent career opportunity for an articulate, highly-skilled candidate. If you're looking for a long-term contract / temporary to hire engagement, a non traditional start time, and can work in Federal Way, WA this could be the position for you! This position is perfect for candidates looking to work in a dynamic, rapidly-changing environment. Your responsibilities in this role - Welcome and greet new employees to program - Support new employee with digital onboarding - Capture digital signatures - Answer inquiries - Ensure all documents are complete - Field and send out send written business correspondence - Contribute accurate, friendly customer service in a timely fashion - Ability to navigate multiple screens and software's to support intake process - Field and send out send written business correspondence - Contribute accurate, friendly customer service in a timely fashion

Workplace Experience Coordinator Our client is hiring a Workplace Experience Coordinator for an Immediate start. As the heart of the workplace, you will help foster a sense of community by putting the well-being of others at the forefront. As you collaborate with colleagues to create a culture of support, you will have countless opportunities to inspire moments of delight and pursue amazing outcomes each day. RESPONSIBILITIESProvides coordination and support for delivery of Workplace Services. Greets employees and announces clients and visitors. Conducts guest registration through badging software. Issues visitor passes and validate parking. Receives and directs incoming calls to appropriate parties. Maintains awareness of the workspace. Submits janitorial and maintenance work orders as needed and/or communicate with appropriate partners to address issues. Responds to customers of behalf of other team members (e.g. Facilities or Janitorial Team). Responds to customer requests and complaints promptly with accurate and thorough information according to the specific request. Assists with light duty adjustments such adjusting monitor arms, tightening screws on chairs, and crawling under desks to adjust cables. Assists with meeting set up, furniture reset, and delivering temporary equipment and supplies. May assist with temporary signage. Curates and administers of the Host platform and client materials customized to meet to the full Host experience. Ensures client and company materials comply with client and company brand guidelines. Utilizes and maintains integrity of databases, supports data entry of required reports and other digital tools associated with service delivery, as requested. Follows security and emergency procedures as defined for the property. Responds to emergency situations in a calm, efficient manner. Summons appropriate assistance and makes appropriate notifications in accordance with operating procedures. Provides support for Experience Services team as directed, including expense management, meeting coordination, equipment care, and supply management. Ensures all billings for business services are invoiced and billed as required. Maintains records of vendor proof of insurance and contractual documentation in place, per requirements. Collaborates with vendors employees who provide services and goods. Delivers orientations, such as tours of facility, how to submit a workorder, where supplies are kept and ordering procedure, amenities, and software ordering.Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc. Comfortable with and embracing of new technologies and digital tools; such as Apps, databases, financial management, work order management, social networking, cloud technologies, handheld mobile technologies and applications, and communications. Don't miss out on this opportunity to join a industry leader! Please call your local Robert Half office at 210-696-2444 or apply online for immediate consideration.

Medical Collections Specialist A busy company in the Morris Plains area is seeking a Medical Collections Specialist to join their growing team! This Medical Collections Specialist will get the change to join the growing company that provides career development, flexible working schedule, and the ability to join their fun laid back environment. This Medical Collections Specialist must have medical insurance/billing knowledge. This Medical Collections Specialist will report to the Director of Operations. Responsibilities of this Medical Collections Specialist will include but not be limited to: <ul><li>Communicating directly with patients regarding their financial responsibility</li><li>Documenting all calls timely and accurately in the patients’ account in the billing system</li><li>Establishing payment arrangements</li><li>Managing outstanding self-pay accounts and status for upper management</li><li>Performing insurance claim follow-ups for insurance denials & appeals</li><li>Contacting insurance companies to check eligibility & benefits via phone or online portals</li><li>Assisting with other billing/collection duties as needed</li></ul>This Medical Collections Specialist opportunity is paying between $40,000 and $45,000 annually depending on experience. If interested in this Medical Collections Specialist apply today!

Receptionist / Administrative Assistant We are offering a contract to hire employment opportunity for a Receptionist / Administrative Assistant in the manufacturing industry, located in MONROE, Ohio, 45050-2587, United States. As a Receptionist / Administrative Assistant, you will be providing administrative support to ensure efficient operation of the office, supporting managers and employees through a variety of tasks related to organization and communication. Responsibilities:• Greet customers, handle inbound and outbound calls, providing excellent customer service.• Perform data entry and email correspondence tasks efficiently.• Schedule appointments and manage the receptionist duties.• Set up and clean up conference rooms, ensuring they are well-equipped for meetings.• Carry out administrative skills such as ordering and maintaining office supplies inventory.• Assist with onboarding schedules for new hires and employee engagement event administration.• Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to perform various tasks.• Keep track of equipment inventory and notify the relevant party for reorders.• Maintain a clean and organized office environment, including restocking coffee and straightening rugs.

Civil Litigation Paralegal *Onsite (Corona, Carson, OC) Great litigation paralegal opportunity before law school! A law firm is seeking an experienced Civil Litigation Paralegal to support their team. The ideal Civil Litigation Paralegal has 2+ years of civil litigation experience with the ability to work on site out of the Corona, Carson, or Santa Ana office. Responsibilities of Role:<ul><li>State court filings</li><li>Answering and drafting complaints</li><li>Calendaring (Outlook, Google)</li><li>Drafting discovery (shells)</li><li>Deadline management</li></ul>Perks of Firm:The hiring manager has been here over 13 years!<ul><li>Medical & out of pocket cost – Kaiser employer pays 50% (after 90 days of employment)</li><li>401k with a match </li><li>Vacation</li><li>Parking included</li></ul>Compensation:Salary: $65K – $70K (DOE) + benefits To apply to this exciting position, send your resume directly to Morgan.Alessini[at]roberthalf[dotcom] with "Civil Litigation Paralegal" as the subject line.

Administrative Assistant Administrative Assistant needed in the Beaumont, TX area for the Office Support of Superintendent and of 5 Schools. This individual must be able to maintain the highest degree of confidentiality, be a self-starter, able to think independently, and able to deal with multiple tasks. In this position, the Administrative Assistant will be coordinating activities, teacher workshops, and meetings, answering phones, distributing mail, and assisting office with whatever is needed. This is a contract to hire position in the Beaumont, Texas area. How you will make an impact - Navigate through word processing, filing, and faxing - Handle telephone calls - Greet and instruct visitors - Back various projects for other employees

Administrative Assistant We are offering an opportunity in the retail industry for an Administrative Assistant to join our team in Charlotte, North Carolina. This role will involve a variety of administrative tasks, such as answering inbound and outbound calls, data entry, and managing email correspondence. The role also involves customer service and receptionist duties, and requires proficiency in Microsoft Excel, Outlook, PowerPoint, and Word. Responsibilities: • Answering inbound and outbound calls, directing calls as necessary • Greeting visitors and providing excellent customer service • Managing data entry tasks and maintaining accurate records • Handling email correspondence and adding notes to customer accounts when necessary • Reviewing sales brochures for low inventory and reordering as needed • Organizing open order file cabinets and transferring files to paid file cabinets • Scheduling appointments and performing general administrative duties • Filing documents and maintaining an organized work environment • Using Microsoft Excel, Outlook, PowerPoint, and Word to perform various tasks • Providing administrative support to the sales department

Administrative Assistant Candidates must have special needs population experience, high acuity population experience, or been exposed to high acuity properties. Job Duties:• Supervises one Maintenance Technician• Maintains a working partnership with local community groups including government officials, law enforcement and fire safety professionals• Collects rent, security deposits, makes bank deposits and verifies resident income• Ensures timely and accurate re-certifications, both interim and annual• Manages delinquent accounts, resident receivables, and petty cash• Assists Property Manager with the completion of monthly variance budget reports, annual budget preparation, and monitor fiscal status of the property• Obtains all required program certifications, remains current with compliance and regulatory requirements (e.g. Fair Housing, HUD, TCAC, COS), and ensures property and staff are in compliance• Completes annual and interim re-certifications accurately and on schedule• Assists with completion of MOR/TCAC reviews• Maintains property files in accordance with regulatory guidelines and in accordance with MidPen’s policies and procedures (waitlists and software data files)• Establishes, executes and monitors a preventative maintenance schedule for each property in liaison with the Facilities Coordinator• Coordinates periodic interior and exterior inspections with Preventive Maintenance Lead and maintain property files accordingly• Conducts daily inspections to identify maintenance issues in need of correction• Initiates maintenance work orders and monitors repair status• Ensures turnover of vacant units are completed in three to six days• Maintains curb appeal and achieves satisfactory performance• Keeps property in compliance with fire/safety codes, hazardous materials regulations and OSHA• Ensures emergency preparedness procedures are in place and communicates to residents in case of natural disaster or fire• Completes incident reports within 24 hours of incident and sends documentation to Human Resources• Coordinates employee accident reports, conducts building site reviews and provides policies/ procedures to new tenants• Processes evictions in compliance with regulatory guidelines, court orders and/or upon direction by Property Manager• Participates in staff hiring decisions and conducts site operations for new employees• Conducts performance reviews according to MidPen policy; meets with staff monthly to provide performance feedback• Completes required company specific training within designated timeframe• Perform other duties as assigned

Office Assistant We are offering a short-term contract employment opportunity for an Office Assistant in Clinton, Maine. The role involves a mix of administrative and clerical duties in a fast-paced setting. The Office Assistant will be responsible for document review, follow-ups on paperwork, and working independently in a highly organized manner. Proficiency in Microsoft Office Suite is a must, along with a keen attention to detail. Responsibilities:• Regularly follow up on various paperwork to ensure timely completion of tasks• Work independently in a fast-paced environment, maintaining efficiency and productivity• Proficiently use Microsoft Office Suite for various tasks and projects• Pay close attention to detail in all tasks to avoid errors and ensure accuracy• Perform various clerical duties as needed, contributing to the smooth running of the office• Provide excellent customer service, resolving inquiries and providing assistance where necessary• Utilize data entry skills to maintain and update various databases• Handle correspondence in a timely and professional manner.

Administrative Assistant Robert Half is partnering with a growing construction company that is looking to hire an Administrative Assistant. The Administrative Assistant will report directly to the Project Manager and Owner of this company. Key Responsibilities:<ul><li>Permitting Coordination: Manage and secure permits for all construction projects on a national level, ensuring compliance with local regulations and timely approvals.</li><li>Insurance Management: Process Certificates of Insurance, including filing W9 forms, updating job logs, and ensuring all insurance documentation is current and accurately maintained.</li><li>License Management: Oversee the acquisition and renewal of necessary licenses for various projects, maintaining up-to-date records.</li><li>Contract Administration: Create and manage AIA contracts for approximately 30 different projects annually, ensuring accuracy and adherence to project specifications.</li><li>Notarization: Notarize a variety of documents as needed, ensuring legal and procedural compliance.</li><li>General Office Duties: Perform general office tasks including filing, organization, and ordering office supplies to maintain a well-functioning office environment.</li></ul>This role is 100% in office.

Administrative Assistant A top Robert Half client within the legal space and located near Morristown NJ, is currently seeking an Administrative Assistant to join their legal practice's corporate office staff. Responsibilities of the position include but are not limited to: <ul><li>Welcoming Guests and Clients:</li><li>Greet guests in person or over the phone and direct inquiries.</li><li>Producing Information:</li><li>Transcribe, format, input, edit, retrieve, copy, and transmit text, data, and graphics. Coordinate case preparation.</li><li>Efficient Time Management:</li><li>Save attorneys’ time by handling correspondence, reports, and legal documents. Draft letters, collect information, and organize client conferences and meetings. Coordinate special functions and prepare expense reports.</li><li>Calendar Management:</li><li>Maintain the attorney’s calendar by scheduling conferences, teleconferences, and travel. Monitor court appearance dates, pleadings, and filing requirements. Anticipate changes in litigation or transaction preparation.</li><li>Representing the Attorney:</li><li>Communicate, follow up on delegated tasks, and know when to act independently or refer matters to the attorney.</li><li>Revenue Generation:</li><li>Document billable time and reimbursable expenses. Prepare invoices.</li><li>Confidentiality and Historical Reference:</li><li>Maintain client confidence and create historical records through filing systems, meeting transcripts, and evidence documentation.</li></ul>

Administrative Assistant We are offering a role for an Administrative Assistant in the bustling town of Mechanicsburg, Pennsylvania. The successful candidate will be at the heart of our operations, handling a range of administrative duties and ensuring our office runs smoothly and efficiently. This role resides within the medical industry and offers a contract employment opportunity. Responsibilities:• Categorize and manage emails received in various mailboxes, ensuring the timely processing of invoices.• Rename and archive emails for easy retrieval of invoices as needed.• Accurately code invoices with company/location numbers on a daily basis, handling invoices received through various methods such as electronic and paper mail.• Utilize the master coding list to ensure proper coding of third-party invoices received, with guidance from the AP Team Lead.• Scan invoices as necessary and maintain an organized digital filing system.• Process both electronic and paper incoming mail across all divisions.• File scanned and batched invoices in an orderly manner.• Adhere to company policies and procedures for invoice shredding.• Use Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for data entry and email correspondence.• Handle both inbound and outbound calls, providing excellent customer service and scheduling appointments as necessary.

Administrative Assistant We are providing an opportunity for an experienced Administrative Assistant to join our team in San Francisco, California. In this role, you will be responsible for maintaining our small office environment, managing scheduling for our partners, and ensuring the smooth operation of office functions. This role is particularly suited to individuals with strong organizational and customer service skills. Responsibilities: • Coordinate and manage scheduling and rescheduling for partners based in San Francisco.• Maintain an efficient and flexible scheduling practice to accommodate the dynamic needs of a small office environment. • Oversee the upkeep and cleanliness of conference rooms, including managing refreshments.• Provide support at the reception area, ensuring smooth office operations.• Maintain the office for a small team, ensuring a tidy and productive work environment.• Utilize Microsoft Office Suite to manage schedules, data entry, and email correspondence.• Handle both inbound and outbound calls, demonstrating strong customer service skills.• Manage the scheduling of appointments using scheduling software. • Ensure all tasks are completed with a high level of attention to detail. • Adapt quickly to changing office needs and responsibilities. This role offers a short-term contract employment opportunity. If you are interested in this role, please reach out to Nick Mussman at 415.276.0358.

Administrative Assistant We are offering a contract to hire employment opportunity for a Part-Time Administrative Assistant in Lititz, Pennsylvania. In this role, you will be responsible for various administrative duties in a fast-paced office environment. Your primary responsibilities will include managing incoming calls, processing mail, coordinating events, and providing clerical support across different departments. Responsibilities:• Professionally manage incoming calls and respond to customer inquiries• Process, distribute, and manage incoming and outgoing mail, including invoices, vendor checks, packages, and certified mail• Coordinate and oversee building and equipment maintenance as needed• Maintain appropriate levels of office supplies• Assist in the coordination of company events and manage schedule, emails, and travel arrangements as needed• Support Accounting, HR, & Administration by performing various clerical duties as needed• Assist with coordination of conferences, speaking engagements, presentations, and tours as needed• Proficiently use Microsoft Outlook, Word, PowerPoint, and Excel for various tasks

Provider Administration Specialist ONLY CANDIDATES RESIDING IN THE ATLANTA, GA METRO AREA WILL BE CONSIDER FOR THIS POSITION. Are you a skilled Provider Administration Specialist looking for an exciting opportunity to showcase your talents? We're seeking a highly motivated individual to join our team in a fully remote capacity. However, candidates must reside in the Atlanta, GA metro area. As a Provider Administration Specialist, you'll play a crucial role in maintaining the integrity of provider information within our enterprise systems. This role requires meticulous attention to detail and exceptional organizational skills. To excel in this position, candidates must furnish their own Equipment, including a Windows 10 Laptop or CPU (no Chromebooks, preferably no Macs) with a 2.0 GHz process speed and 8.0GB or more DDR2 RAM. Additionally, a reliable internet connection with Download Speed: 50mbps and Upload Speed: 25mbps is essential. Proficiency with Internet Explorer 7.0 or higher is required, and 2 monitors are recommended for optimal productivity. If you're ready to take your career to the next level and make a meaningful impact, apply now! Essential Duties and Responsibilities:<ul><li>Maintain the integrity of an electronic database, handling various tasks including business name changes, tax ID changes, termination of dental contracts, change of ownership, business splits, sale of practices, adding additional associates, license changes, dental specialty changes, updated contract information, and provider directory assistance</li><li>Plan, prioritize, organize, and complete work to meet established objectives.</li><li>Collaborate individually or within a team to solve complex problems related to provider servicing.</li><li>Act as a technical resource to others in the function when necessary.</li><li>Manage various workflow queues for claims where address or tax identification number conflicts with provider file data.</li><li>Handle escalated calls from client groups and conduct outgoing calls to dental offices.</li><li>Resolve 1099 tax discrepancies with provider offices, verifying information with external databases.</li><li>Run queries, generate monthly reports, and handle credentialing document verification requests.</li><li>Screen provider enrollment packets for missing information and request necessary details from the provider.</li><li>Perform other miscellaneous duties as assigned.</li></ul>

Administrative Assistant A local CPA Firm is in the market for an enthusiastic Administrative Assistant to hop on board and be the backbone of their team, propelling forward the exciting growth of their practice! The ideal candidate will be highly organized, detail-oriented, and capable of managing various administrative tasks efficiently. While prior experience in a CPA firm would be helpful, candidates with a strong administrative background and a willingness to learn are absolutely welcome! Basic experience with QuickBooks or similar accounting software is advantageous but not required. Responsibilities: <ul><li>Provide administrative support to the team of CPAs and other staff members.</li><li>Manage and organize office operations, including filing, data entry, and maintaining office supplies.</li><li>Assist with client communications, scheduling appointments, and managing client files.</li><li>Prepare and distribute correspondence, reports, and other documents as needed.</li><li>Assist with basic bookkeeping tasks using QuickBooks, such as data entry and generating reports.</li><li>Coordinate meetings and appointments, both internally and with clients.</li><li>Assist with special projects and other duties as assigned by management.</li></ul>

Administrative Assistant We have an exciting opportunity for an Administrative Assistant in Naperville, Illinois. The successful candidate will perform a variety of administrative tasks in a dynamic workplace environment, supporting both the office and the President. This role is perfect for a recent college graduate or an experienced Administrative Assistant. Apply today! Responsibilities:• Organize and schedule meetings and manage calendar • Book travel arrangements• Produce and edit emails, memos, and daily correspondence• Organize mail and sort• Maintain Files• Monitor and order office supplies • Answer phone calls and help customers with any questions

Administrative Assistant We are in search of an Administrative Assistant to join our clients team in St. Louis Park, Minnesota. This role is essential to supporting the project managers in the realm of sustainable real estate development and consulting. The Administrative Assistant will be responsible for a wide range of duties, including maintaining online systems, assisting with project documentation, and coordinating events. This role is located in a shared office space and provides a unique opportunity to contribute to a green and sustainable future. This is a contract-to-hire opportunity! Responsibilities:• Collecting and sorting mail as part of daily tasks• Cleaning up online folder systems and maintaining their organization• Assisting with the creation and maintenance of templates• Updating case studies and project experiences• Tracking documents and creating lists of missing items for follow up• Assisting in the maintenance of the online CRM system• Tracking and maintaining insurance policies, including reaching out to brokers for proposals• Assisting with communication and helping the team stay on task• Tracking employee licensing requirements and helping to schedule education sessions• Coordinating year-end party and other quarterly and monthly events• Assisting with marketing tasks, including social media posts and website maintenance if interested and capable - not a requirement, but an option if you are interested • Performing data entry tasks and maintaining proficiency in Microsoft Suite• Answering inbound calls and managing email correspondence• Maintaining a proactive and self-motivated approach to work

Cost Accountant Jamie Benway with Robert Half is offering an exciting opportunity for a skilled Cost Accountant to join our team in HILLSBORO, Oregon. This role is part of the healthcare industry and operates in a hybrid work environment. As a Cost Accountant, your main responsibility is to oversee the cost management for our various healthcare services. You will play an integral part in performing cost analyses, maintaining accounting software systems, and managing budget processes. Responsibilities:• Oversee and manage the entire cost accounting function for the organization• Utilize accounting software systems to record, track and audit financial information• Conduct cost analyses to identify savings opportunities and recommend improvements• Participate in budget processes and assist in the preparation of financial forecasts• Liaise with the Financial Planning Director to analyze accounting functions and suggest improvements• Collaborate with a team of analysts to optimize financial operations• Ensure compliance with healthcare industry regulations and standards in all accounting procedures• Regularly review and update existing cost accounting procedures to improve efficiency• Resolve complex accounting issues as they arise and provide accounting guidance to the team• Monitor and report on the financial performance of the company to the management team. Please contact Jamie Benway with Robert Half to review this position. Job Order:

Administrative Support Specialist Calling all administrative wizards! We're searching for a multi-talented professional that is organized, professional and detail oriented. In this role, you'll be our administrative superhero, providing support across various departments including Administration, Finance, Human Resources/Personnel, IT and more! Prepare for a thrilling journey where your administrative abilities will be put to the test in a host of different tasks. From Supporting Accounts Payable, maintaining HR Documents, handling communications with stakeholders, to drafting documents and lead special projects, every day will be an adventure! This exciting role is 100% onsite and located in Santa Rosa, Ca. Please apply if you are interested in learning more! Dive into a diverse and inclusive culture, become a driving force in our company's success and let's create amazing results together! Responsibilities:<ul><li>Provides administrative support as directed by the Chief Administrative Officer (CAO) to ensure the smooth operation of all departments.</li><li>Assist in maintaining physical and digital filing systems.</li><li>Maintaining the accuracy and timely updating of spreadsheets, e-forms, and other items for the HR and Finance Team as needed. Saving information both into e-forms, software, platforms, and other systems.</li><li>Process mission critical temporary financial assistance, general check requests, credit card expenditures, and other vouchers ensuring that all vouchers include appropriate documentation, expense coding's, and approval prior to payment.</li><li>Maintain and support issues related to credit card expenditures, reconciliations, and other aspects of the business.</li><li>Handles communication with internal and external stakeholders, scheduling appointments, and assisting with postage and shipping needs.</li><li>Responds to emails and other digital inquiries.</li><li>Drafts and revises documents, updates spreadsheets, prepares meeting agendas and takes meeting minutes.</li><li>Assists in executing documents and maintaining IT equipment.</li><li>Handles issues related to leases, IT, company equipment, software, and related materials.</li><li>Collaborates with vendors and business stakeholders as needed.</li><li>Processes Accounts Payable transactions and assists the AP team as necessary.</li><li>Leads and manages special projects as needed</li></ul>

Administrative Assistant We are offering an exciting opportunity for a meticulous Administrative Assistant to join our team in Cordova, Tennessee. This role involves answering phones, data entry of financial information, and scanning documents.

Administrative Assistant We are offering an opportunity for an Administrative Assistant to join our team located in Tulsa, Oklahoma. The role involves various administrative tasks and requires skills in customer service, data entry, and email correspondence. As part of our team, you will be responsible for answering inbound calls, scheduling appointments, and other administrative duties. Responsibilities: • Responding to inbound calls and providing excellent customer service to our customers • Accurately entering data into our systems and maintaining up-to-date records • Keeping up with email correspondence and ensuring all inquiries are addressed in a timely manner • Handling both inbound and outbound calls as necessary • Scheduling appointments and meetings as required • Utilizing Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to complete tasks and projects • Maintaining a high level of professionalism and organization in all tasks • Assisting with other administrative duties as needed.

Part Time Regional Development Associate We are seeking a Part time Regional Development Associate to join our team in Chicago, Illinois. The role involves a substantial amount of data management and client communication, as well as event coordination and administrative tasks. This position supports the regional development team, collaborating with volunteers and board members to bolster fundraising efforts. Responsibilities: • Support the regional development team in maintaining data, including using the CRM, data input, and producing reports for analysis, strategic planning, and board meetings. • Assist the development team with research and drafting of materials for prospective and existing clients/donors. • Serve as a liaison for chapter events, assisting with event logistics and coordination in collaboration with the national events team and development managers. • Manage client stewardship activities such as answering calls, responding to emails, pledge collection, and other inquiries. • Take and file meeting minutes for key donor and board meetings. • Provide administrative support to the development team and chapter board members, including assistance with scheduling, donor meetings, and key staff meetings. • Deliver on special projects and campaigns as needed. • The role will involve regional travel with occasional evening and weekend work schedules based on need. • Utilize skills in customer service, data entry, managing timelines, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, organizing files, scanning, shipping functions, and volunteer management. This part time role offers a contract to permanent employment opportunity.

Benefits and Leave Administrator We are offering a 6 month contract employment opportunity for an HR Generalist role based in Buellton, CA. This role will involve administering team member benefit and wellness programs, managing team member leaves of absence, and handling associated documents. Responsibilities• Advising team members on eligibility, provisions, and other matters related to benefits.• Presenting benefit overviews to new hires.• Assisting team members with claim resolution by guiding them through the process and working with insurance carriers as needed.• Reconciling invoices for payment to insurance carriers.• Administering and tracking leaves of absence, ensuring compliance with relevant laws and regulations.• Handling benefit calculation for leaves of absence.• Providing information relating to disability verifications to the disability carrier and EDD.• Maintaining team members’ medical files by scanning all documents to permanent storage.• Providing notices to team members regarding changes and deadlines for all benefit-related programs.• Developing and executing benefit and wellness-related team member communications.• Assisting in the planning and promotion of Flu Shot Clinics, Open Enrollment, and other benefit program events.• Developing policies and procedures for wellness program initiatives.• Overseeing Benefits Specialist and benefit programs in the absence of the Benefits Manager.• Performing data entry in WFN, Benetrac, Conexis, and insurance company employer portal. Skills• Leave Administration• Benefits Administration• Spanish Language preferred

Administrative Assistant We are seeking an individual who is comfortable dealing with daily interactions with community members, for the position of Community Standards Officer. The incumbent will work directly with homeowners, enforcing community standards such as yard maintenance and home aesthetics. The successful candidate will bring a calm, firm hand to interactions, which can sometimes be emotionally charged.Responsibilities:<ul><li>Interact with homeowners either onsite or via phone, addressing their queries and concerns.</li><li>Enforce community standards and communicate violations to homeowners in a sensitive and effective manner.</li><li>Document all interactions and actions taken using Microsoft Word and Excel.</li><li>Provide repetitive information patiently and constructively.</li><li>Work closely and harmoniously with the Community Standards team.</li><li>Conduct regular community assessments, noting areas of compliance and non-compliance.</li><li>Assist in the development of community policies and regulations.</li></ul>Qualifications:<ul><li>Excellent communication skills and the ability to handle stressful situations with grace and composure.</li><li>Proficiency in Microsoft Word and Excel.</li><li>Strong organizational skills and attention to detail.</li><li>High level of patience and empathy.</li><li>Conflict resolution skills.</li><li>Experience in a community-based role is a plus.</li></ul>Training will be provided by our experienced Community Standards team. This is initially a temporary position, but there is potential for permanent employment depending on the candidate’s performance.To apply for this position, please send us your resume and cover letter detailing your experience with community work and how you handle challenging situations. Applications will be processed on a rolling basis until the position is filled.We look forward to hearing from you!

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