62 results for Medical Receptionist

Office Assistant This position will require the candidate to successfully handle multiple assignments and projects simultaneously. A growing firm has partnered with Robert Half and is looking to hire a highly-skilled and motivated Office Assistant to provide support with various administrative duties. If you're a dynamic and ambitious individual, this opportunity might be a great fit for you! An Office Assistant position is currently available in the Minneapolis, Minnesota area. If you're seeking long-term contract / temporary work, this opportunity may be a good fit for you. What you get to do every day - Enter data into electronic applications - File, copy and faxing for various departments - Direct calls appropriately - Maintain office facility Shift Hours: 7:30pm to 4:00am Works Sunday Monday Thursday Friday Saturday. Off Tuesday Wednesday.

Administrative Assistant We are in the market for a Front Desk Coordinator to be an integral part of our professional services team in Wall, New Jersey. This role involves serving as the first point of contact for clients and visitors, managing our membership database, and providing robust administrative support across various departments. The role offers a contract to hire employment opportunity. Responsibilities: • Operate and manage the telephone switchboard, directing all incoming calls and handling call screening with discretion. • Greet, assist, and direct all visitors and vendors with a professional demeanor. • Manage daily mail duties including pickup, sorting, and distribution of mail and faxes. • Maintain accurate and up-to-date records in our membership database through efficient data entry tasks such as updating member records and processing changes. • Assist with the coordination of seminars and member events, including registrations and cancellations. • Provide general administrative support across departments, including drafting correspondence, creating spreadsheets, and filing. • Organize and manage office supplies, maintain office equipment, and handle setup for in-house meetings. • Support the governance staff by maintaining meeting books and performing routine office opening tasks. • Utilize 'Switchboard - Phones 1 - 10 Lines' skill to manage communication effectively.

Administrative Assistant We are offering an opportunity for an Administrative Assistant in West Palm Beach, Florida. This role is crucial to the smooth operation of our front-end operations, serving as the first point of contact for our company. The successful candidate will be tasked with managing various administrative tasks, providing excellent customer service, and maintaining a detail-oriented demeanor at all times. Responsibilities:• Serve as the first point of contact, greeting guests and managing the front end.• Offer visitors refreshments and ensure the fridge is well-stocked.• Handle supply management, ensuring all office supplies are adequately stocked.• Demonstrate excellent multitasking abilities and attention to detail in all tasks.• Report to the manager and provide regular updates on office operations.• Answer inbound calls and provide excellent customer service.• Perform data entry tasks and manage email correspondence.• Handle both inbound and outbound calls as required.• Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various administrative tasks.• Schedule appointments and manage calendars as necessary.• Provide general administrative assistance as required

Administrative Assistant We are seeking a detail-oriented Administrative Assistant to join our team in Miami, Florida. In this role, you will be expected to handle a variety of administrative tasks, such as answering inbound calls, providing customer service, and managing data entry tasks. You will also be responsible for email correspondence and scheduling appointments. This role offers a short term contract employment opportunity. Responsibilities: • Answering inbound and outbound calls promptly and professionally • Providing exceptional customer service to clients and customers • Handling data entry tasks with a high degree of accuracy • Managing email correspondence effectively and efficiently • Proficiently using Microsoft Excel, Outlook, PowerPoint, and Word for various tasks • Scheduling appointments and managing calendars • Assisting with other administrative duties as required • Handling inbound and outbound calls effectively • Providing high-quality administrative assistance to the team.

Administrative Assistant We are offering a contract to hire employment opportunity for a Part-Time Administrative Assistant in Lititz, Pennsylvania. In this role, you will be responsible for various administrative duties in a fast-paced office environment. Your primary responsibilities will include managing incoming calls, processing mail, coordinating events, and providing clerical support across different departments. Responsibilities:• Professionally manage incoming calls and respond to customer inquiries• Process, distribute, and manage incoming and outgoing mail, including invoices, vendor checks, packages, and certified mail• Coordinate and oversee building and equipment maintenance as needed• Maintain appropriate levels of office supplies• Assist in the coordination of company events and manage schedule, emails, and travel arrangements as needed• Support Accounting, HR, & Administration by performing various clerical duties as needed• Assist with coordination of conferences, speaking engagements, presentations, and tours as needed• Proficiently use Microsoft Outlook, Word, PowerPoint, and Excel for various tasks

Sr. Administrative Assistant Our client has a short-term contract employment opportunity for a Sr. Administrative Assistant in SAN ANTONIO, Texas. In this role, you will be responsible for providing comprehensive administrative support, including organizing meetings and events, maintaining documentation, and overall office management. This position plays a critical role in the efficient operation of our organization. Responsibilities:• Plan and schedule meetings, including arranging for facilities and catering when needed• Create and distribute meeting minutes to ensure all attendees have access to the key points and action items• Organize events, coordinating logistics, and ensuring smooth execution• Undertake a range of other administrative duties as assigned by the management• Utilize Microsoft Office Suites, including Word, Excel, and Outlook, for day-to-day tasks• Manage corporate calendar, ensuring all important dates and events are accurately recorded and communicated• Handle correspondence, ensuring all incoming and outgoing communications are managed appropriately• Support the C-suite executives in their daily administrative tasks• Use Concur and About Time software for various administrative tasks• Maintain accurate documentation, ensuring all files and records are kept up to date and in compliance with company policies.

Administrative Assistant We are offering a contract to permanent employment opportunity for an Administrative Assistant in the Construction/Contractor industry based in Montgomery, Alabama, United States. This role entails managing inbound calls, providing customer service, and performing data entry tasks in a casual construction type environment. You will also handle email correspondence and some administrative work for on-site project managers. Responsibilities: • Answer and manage inbound calls in a detail oriented and efficient manner • Deliver high-quality customer service, addressing and resolving customer inquiries • Perform data entry tasks accurately, updating and maintaining customer information • Manage email correspondence with clients, ensuring timely and appropriate responses • Assist on-site project managers with administrative tasks as needed • Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to complete tasks and manage information • Schedule appointments and organize meetings for project managers • Handle both inbound and outbound calls, maintaining excellent communication with clients and team members.

Administrative Assistant We are offering a short term contract employment opportunity in the Non-Profit industry, based in NEWPORT NEWS, Virginia, United States. This role is for an Administrative Assistant who will be a vital part of our Human Services department. You will be tasked with assessing family needs, processing case notes, and managing various administrative tasks in a highly organized and detail-oriented manner. Responsibilities: • Handle administrative tasks such as data entry, scheduling appointments, and email correspondence efficiently. • Use Microsoft Excel, Microsoft Outlook, and Microsoft Word to manage workload, maintain records, and communicate effectively. • Deliver excellent customer service in all interactions with families and other stakeholders. • Carry out detailed assessments of family needs to inform case management. • Process case notes meticulously, ensuring all relevant information is accurately recorded. • Use your University Degree background and previous social work or human services experience to inform decision-making and problem-solving. • Collaborate with the team to ensure all tasks are completed accurately and in a timely manner. • Keep up-to-date with industry trends and best practices to continually improve service delivery.

Office Assistant We are offering a contract employment opportunity for an Office Assistant in the non-profit sector, located in Washington, District of Columbia. The role involves a variety of administrative tasks and interaction with internal staff. The ideal candidate will have proficiency in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and possess clerical skills, customer service skills, and data entry skills. Responsibilities: • Review and switch priority level for client accounts • Handle database management tasks effectively • Interact with internal staff regularly and professionally • Participate in project-based work • Process customer credit applications accurately and efficiently • Maintain accurate customer credit records • Monitor customer credit accounts and take appropriate action to collect delinquent payments • Deliver excellent customer service in all interactions • Perform clerical duties and data entry tasks efficiently.

Administrative Assistant We are offering an exciting opportunity for a meticulous Administrative Assistant to join our team in Cordova, Tennessee. This role involves answering phones, data entry of financial information, and scanning documents.

Administrative Assistant We are offering a contract employment opportunity for a meticulous Administrative Assistant in New York, New York. This role is primarily based in the administrative field and will include both remote and in-person work. The successful candidate will be tasked with a variety of administrative duties, including data entry, customer service, and scheduling appointments. Responsibilities: • Handle inbound and outbound calls, attending to customer inquiries and concerns • Provide exceptional customer service, ensuring all interactions are carried out professionally and promptly • Carry out data entry tasks, ensuring accuracy and efficiency in all administrative records • Manage email correspondence, maintaining a high level of professionalism and responsiveness • Schedule appointments, ensuring a smooth and organized operation • Utilize Microsoft Excel, Outlook, PowerPoint, and Word to carry out tasks and maintain records • Ensure all tasks are carried out in a timely and efficient manner, maintaining a high level of productivity • Resolve any issues or inquiries related to customer credit applications and accounts • Monitor customer credit accounts, taking necessary action to collect delinquent payments • Maintain accurate customer credit records, ensuring all information is up-to-date and accurate.

Administrative Assistant We are offering a job opportunity for an Administrative Assistant in MANHASSET, New York. The role involves performing typing and data entry tasks to support the operations within the telecom industry. The workplace environment is fast-paced and requires a high level of attention to detail. Responsibilities: • Type correspondence, reports, memos, and other documents from various sources. • Enter data into computer systems and databases accurately and promptly. • Format documents according to established guidelines. • Proofread typed documents for errors and inconsistencies. • Maintain both electronic and physical filing systems for documents and records. • Organize and index files for easy retrieval and reference. • Communicate effectively with team members and supervisors regarding assignments. • Respond to inquiries and requests for information in a timely manner. • Ensure the accuracy and completeness of typed documents and data entry tasks. • Provide administrative support to other departments as needed, including copying, scanning, and filing documents. Skills: • Answering Inbound Calls • Customer Service • Data Entry • Email Correspondence • Inbound Outbound Calls • Proficiency in Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word • Ability to Schedule Appointments.

Administrative Assistant We are seeking a dedicated and resourceful Administrative Assistant to join our team in the media industry in New York. In this role, you will be expected to manage heavy calendaring, expense reports, and travel arrangements. Additionally, you will assist in organizing catering for meetings and events and contribute to the clean up afterwards. This role offers a short term contract employment opportunity. Responsibilities: • Manage complex calendars, ensuring all appointments and meetings are accurately scheduled and attended • Prepare and process expense reports in a timely and accurate manner • Organize travel arrangements including flight and hotel bookings • Arrange for catering services for meetings and events as required • Assist with the clean up after meetings and events to ensure the workspace remains tidy and organized • Utilize Google Suite and Workday for administrative tasks • Apply background in Journalism, if applicable, to enhance performance in the role • Maintain a consistent presence in the office for three days per week, adhering to hybrid working arrangements.

Administrative Assistant A top Robert Half client within the legal space and located near Morristown NJ, is currently seeking an Administrative Assistant to join their legal practice's corporate office staff. Responsibilities of the position include but are not limited to: <ul><li>Welcoming Guests and Clients:</li><li>Greet guests in person or over the phone and direct inquiries.</li><li>Producing Information:</li><li>Transcribe, format, input, edit, retrieve, copy, and transmit text, data, and graphics. Coordinate case preparation.</li><li>Efficient Time Management:</li><li>Save attorneys’ time by handling correspondence, reports, and legal documents. Draft letters, collect information, and organize client conferences and meetings. Coordinate special functions and prepare expense reports.</li><li>Calendar Management:</li><li>Maintain the attorney’s calendar by scheduling conferences, teleconferences, and travel. Monitor court appearance dates, pleadings, and filing requirements. Anticipate changes in litigation or transaction preparation.</li><li>Representing the Attorney:</li><li>Communicate, follow up on delegated tasks, and know when to act independently or refer matters to the attorney.</li><li>Revenue Generation:</li><li>Document billable time and reimbursable expenses. Prepare invoices.</li><li>Confidentiality and Historical Reference:</li><li>Maintain client confidence and create historical records through filing systems, meeting transcripts, and evidence documentation.</li></ul>

Administrative Assistant We are looking for an Administrative Assistant to join our team in the non-profit sector based in Coachella, California. The individual will be responsible for a wide range of administrative duties to support departmental operations. This includes maintaining office supplies, data entry, transcription, and responding to customer and staff inquiries. The role also involves meticulous record keeping, data analysis, and assisting in the planning and organization of city-sponsored events. Responsibilities: • Undertake a variety of administrative duties including filing, preparing records and monthly reports, and ordering and maintaining office supplies • Perform skilled word processing, data entry, and transcription, displaying independent judgment and discretion in preparing correspondence and reports • Research records within areas of responsibility to prepare and provide follow-up information to customer and staff inquiries • Assist in providing telephone and counter support to the public and staff, explaining procedures, providing general information, and distributing forms and other documents as requested • Respond to public and staff inquiries regarding department and city policies, procedures, and timelines, ensuring compliance and resolving moderate complexity problems within areas of responsibility • Type, originate, format, proofread, and distribute a variety of reports, letters, and memoranda • Organize and maintain various administrative, reference, and follow-up files • Assist in records management and retention function, including scanning, editing, and indexing all official city documents, paperwork, and records • Receive payments and fees from the public in the form of cash and check, issue receipts, post information to departmental, fiscal, or other records, and collect and submit data for reports pertaining to assigned functions • Verify and review forms and reports for completeness and conformance with established regulations and procedures • Assist in planning, organizing, and coordinating city-sponsored events.

Practice Manager We are seeking an Office Manager for a non-profit organization based in Norfolk, Virginia. This role is responsible for overseeing administrative operations, managing office needs, and supervising administrative support staff members. This role requires collaboration with the team to create excellent customer service for clients and ensure best practices and operational compliance. This job offers a contract employment opportunity. Responsibilities: • Oversee administrative clinic activities to ensure compliance with policies and procedures• Collaborate with the Clinical Director to achieve service delivery goals• Coordinate with the Clinic Director for credentialing of clinicians• Process medical record requests as needed• Manage office supplies inventory• Provide front desk coverage when required• Collaborate with the building manager to address site or maintenance needs• Interface with technical support partners for operational needs• Supervise two administrative support staff members to ensure smooth operations• Implement procedures that ensure best practices and operational compliance. Skills: • Proficiency in ADP - Financial Services• Proficiency in Microsoft Office Suites including Excel and Outlook• Excellent Customer Service skills• Knowledge of Medical Coding• Experience in Medical practice management.

Bilingual Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Pompano Beach, Florida. In this role, you will be heavily involved in customer service, administrative tasks, and scheduling duties within the industry. This role offers a contract employment opportunity, where your main responsibilities will include interfacing with homeowners, contractors, and businesses. Responsibilities: • Fielding and managing incoming calls from contractors to confirm order statuses, pricing, and material availability. • Handling customer inquiries and resolving their issues promptly. • Scheduling trucks for material delivery based on customer orders. • Collecting payments and executing orders in a timely and efficient manner. • Assisting customers in person as they come to look at materials. • Sending electronic signatures for documentation as required. • Utilizing MS Office and Sage for various administrative tasks. • Assisting in other administrative duties as required. • Maintaining clear and accurate communication via emails. • Ensuring a smooth and efficient flow of operations within the office.

Administrative Assistant We are offering a role in the non-profit sector located in Miami, Florida, United States. The position involves administrative tasks, including answering phone calls, making copies, assisting with administrative tasks, and managing incoming and outgoing mail. Responsibilities: • Efficiently answer incoming phone calls and direct them to the appropriate parties • Accurately make copies of important documents and distribute them as needed • Provide assistance on various administrative tasks to support the smooth operation of the organization • Open and sort mail, distributing items to the appropriate recipients • Utilize skills in filing and data entry to maintain organized records • Handle inbound telephone calls professionally, providing information or directing callers as needed • Assist with other tasks as required to support the function of the organization.

Administrative Assistant Candidates must have special needs population experience, high acuity population experience, or been exposed to high acuity properties. Job Duties:• Supervises one Maintenance Technician• Maintains a working partnership with local community groups including government officials, law enforcement and fire safety professionals• Collects rent, security deposits, makes bank deposits and verifies resident income• Ensures timely and accurate re-certifications, both interim and annual• Manages delinquent accounts, resident receivables, and petty cash• Assists Property Manager with the completion of monthly variance budget reports, annual budget preparation, and monitor fiscal status of the property• Obtains all required program certifications, remains current with compliance and regulatory requirements (e.g. Fair Housing, HUD, TCAC, COS), and ensures property and staff are in compliance• Completes annual and interim re-certifications accurately and on schedule• Assists with completion of MOR/TCAC reviews• Maintains property files in accordance with regulatory guidelines and in accordance with MidPen’s policies and procedures (waitlists and software data files)• Establishes, executes and monitors a preventative maintenance schedule for each property in liaison with the Facilities Coordinator• Coordinates periodic interior and exterior inspections with Preventive Maintenance Lead and maintain property files accordingly• Conducts daily inspections to identify maintenance issues in need of correction• Initiates maintenance work orders and monitors repair status• Ensures turnover of vacant units are completed in three to six days• Maintains curb appeal and achieves satisfactory performance• Keeps property in compliance with fire/safety codes, hazardous materials regulations and OSHA• Ensures emergency preparedness procedures are in place and communicates to residents in case of natural disaster or fire• Completes incident reports within 24 hours of incident and sends documentation to Human Resources• Coordinates employee accident reports, conducts building site reviews and provides policies/ procedures to new tenants• Processes evictions in compliance with regulatory guidelines, court orders and/or upon direction by Property Manager• Participates in staff hiring decisions and conducts site operations for new employees• Conducts performance reviews according to MidPen policy; meets with staff monthly to provide performance feedback• Completes required company specific training within designated timeframe• Perform other duties as assigned

Administrative Assistant We are seeking an individual who is comfortable dealing with daily interactions with community members, for the position of Community Standards Officer. The incumbent will work directly with homeowners, enforcing community standards such as yard maintenance and home aesthetics. The successful candidate will bring a calm, firm hand to interactions, which can sometimes be emotionally charged.Responsibilities:<ul><li>Interact with homeowners either onsite or via phone, addressing their queries and concerns.</li><li>Enforce community standards and communicate violations to homeowners in a sensitive and effective manner.</li><li>Document all interactions and actions taken using Microsoft Word and Excel.</li><li>Provide repetitive information patiently and constructively.</li><li>Work closely and harmoniously with the Community Standards team.</li><li>Conduct regular community assessments, noting areas of compliance and non-compliance.</li><li>Assist in the development of community policies and regulations.</li></ul>Qualifications:<ul><li>Excellent communication skills and the ability to handle stressful situations with grace and composure.</li><li>Proficiency in Microsoft Word and Excel.</li><li>Strong organizational skills and attention to detail.</li><li>High level of patience and empathy.</li><li>Conflict resolution skills.</li><li>Experience in a community-based role is a plus.</li></ul>Training will be provided by our experienced Community Standards team. This is initially a temporary position, but there is potential for permanent employment depending on the candidate’s performance.To apply for this position, please send us your resume and cover letter detailing your experience with community work and how you handle challenging situations. Applications will be processed on a rolling basis until the position is filled.We look forward to hearing from you!

Medical Unit Clerk ****THIS IS AN ONSITE POSITION****We are offering a contract to hire employment opportunity for a Medical Unit Clerk in Milton, Washington. This role primarily involves managing patient records and charts in a medical health setting, ensuring accuracy and compliance with all relevant regulations. The successful candidate will work on-site, contributing to our team's efficiency and quality of patient care. As a Medical Unit Clerk, your daily responsibilities will include the following: Scanning, collecting patient information, issuing medical files, filing medical records, and processing patient admissions and discharge papers. Communicating with medical staff, family and other parties. You will also be reconciling patient charts, assisting in medical billing, completing follow up. Responsibilities: • Accurately process and maintain patient records, including notes from medical professionals, patient history, and other necessary information.• Ensure all medical charts are organized and updated, ready for referrals, pharmacy requests, and history documentation.• Regularly check charting to ensure all elements are up to date, including signatures and other necessary elements.• Perform daily census and auditing tasks, ensuring charts are in compliance.• Utilize medical terminology knowledge to accurately interpret and record information.• Collaborate with clinicians and staff to ensure timely follow-ups and efficient communication.• Use EMR - Electronic Medical Records, EHR SYSTEM, and MS Office to manage patient records and perform data entry tasks.• Adhere to audit compliance standards and perform clerical duties as required.• Conduct scanning and filing tasks to digitize and maintain patient records.• Utilize medical coding skills to accurately record patient information.

Legal Assistant We are looking for a Legal Assistant to join our team in Phoenix, Arizona. This role involves providing administrative support within our legal team, handling a variety of tasks such as filing, managing case documentation, and assisting with legal procedures. Responsibilities: • Assist with the preparation and filing of legal documents. • Provide administrative support to the legal team. • Handle requests for medical authorizations and agreements. • Manage case documentation using case management software such as LexisNexis. • Use Microsoft Office Suites and Microsoft Excel for data management and reporting. • Handle calendar management and scheduling tasks for legal proceedings. • Manage the docketing process and ensure all legal procedures are followed. • Handle customer complaints and provide appropriate resolutions. • Use DocuSign for digital document management and signatures. • Assist with billing functions and maintain accurate records of all transactions.

Patient Coordinator Job Summary:We are seeking a dedicated and organized Patient Coordinator to join our healthcare team. The Patient Coordinator will be responsible for managing patient interactions and ensuring a smooth experience from scheduling appointments to handling walk-ins and verifying insurance information. This role requires excellent communication skills, meticulous attention to detail, and a strong understanding of HIPAA compliance.Key Responsibilities:<ul><li>Patient Coordinating: Act as the primary point of contact for patients, managing their needs and ensuring they receive timely and accurate information.</li><li>Scheduling: Schedule patient appointments efficiently, coordinating with healthcare providers to optimize their schedules and minimize patient wait times.</li><li>Responding to Emails: Manage the patient services email inbox, responding to inquiries promptly and professionally.</li><li>Answering Phones: Handle incoming phone calls, providing information, resolving issues, and directing calls to appropriate staff members as needed.</li><li>Patient Walk-Ins: Greet and assist walk-in patients, ensuring they are checked in and directed to the appropriate services.</li><li>Documents for Patients: Prepare and manage patient documents, ensuring they are completed accurately and filed appropriately.</li><li>Patient Appointments: Confirm patient appointments and provide necessary pre-appointment instructions.</li><li>Computer/Data Entry: Enter patient information into the electronic health records system accurately and maintain up-to-date records.</li><li>Email Correspondence: Conduct professional email correspondence with patients, providers, and insurance companies.</li><li>HIPAA Compliance: Ensure all patient interactions and data management practices comply with HIPAA regulations.</li><li>Verify Insurance: Verify patient insurance information, ensuring coverage details are accurate and up-to-date.</li></ul>

Administrative Assistant We are offering a contract to hire employment opportunity for an Administrative Assistant in OKC, Oklahoma. This role is primarily focused on gathering, analyzing, and presenting information in a structured format, typically in the form of reports. These duties are crucial across various industries, including business, finance, healthcare, government, and more. Responsibilities: • Gather and analyze information pertinent to the role • Present information in a structured format, typically in the form of reports • Create synopses based on the gathered information • Utilize skills such as Computer Research, Data Entry, Computer Data Entry, and Microsoft Excel effectively • Maintain accurate and up-to-date records of all reports and other related documents • Ensure all reports and synopses are delivered within the stipulated deadlines • Collaborate with other team members to ensure the accuracy and completeness of all reports • Address any inquiries related to the reports and provide necessary clarifications • Continuously improve reporting processes and procedures to enhance efficiency and accuracy • Adhere to all company policies and regulations during the execution of duties.

Administrative Assistant Administrative Assistant needed in the Beaumont, TX area for the Office Support of Superintendent and of 5 Schools. This individual must be able to maintain the highest degree of confidentiality, be a self-starter, able to think independently, and able to deal with multiple tasks. In this position, the Administrative Assistant will be coordinating activities, teacher workshops, and meetings, answering phones, distributing mail, and assisting office with whatever is needed. This is a contract to hire position in the Beaumont, Texas area. How you will make an impact - Navigate through word processing, filing, and faxing - Handle telephone calls - Greet and instruct visitors - Back various projects for other employees

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