517 results for Office Manager

Office Manager We are offering a contract to hire employment opportunity for an Office Manager in Howard County. The role is primarily focused on managing office administration and human resources duties. The Office Manager will be responsible for a range of tasks, including onboarding, handling incoming mail, data entry, and providing backup support for accounting duties. Responsibilities: • Oversee the onboarding process for new hires, ensuring a smooth transition into the company • Administer benefits and coordinate trainings for employees • Maintain and manage personnel files, keeping all employee records up-to-date • Handle incoming mail, ensuring it is appropriately sorted and distributed • Provide project support as needed, including filing contracts • Assist in managing customer credit applications and maintain accurate credit records• Monitor customer credit accounts and take necessary actions for delinquent payments• Provide backup support for the accounting department during vacations or absences • Utilize Microsoft Office Suites, specifically Microsoft Excel and Outlook, for administrative tasks • Deliver excellent customer service while handling inquiries and issues related to Human Resources Administration and Onboarding

Office Manager We are on the hunt for a proficient Office Manager in Orange, Connecticut, 06519-5506, United States. As an integral part of our team, your role will encompass overseeing office operations, managing administrative staff, and ensuring office supplies are maintained. This role offers a contract to permanent employment opportunity and will require you to leverage your skills in areas such as Microsoft Office Suites, Customer Service, and Electronic Medical Records (EMR) among others. Responsibilities: • Manage office operations ensuring efficiency and productivity • Coordinate with multiple departments to collect data and conduct research for various programs • Oversee the ordering and maintenance of office supplies • Handle the organization and coordination of charts and files • Manage the uploading of receipts and other P card-related tasks • Provide support and services to individuals in crisis situations • Utilize basic office skills to keep the office running smoothly • Implement EMR software for managing electronic medical records • Manage back office support tasks to ensure seamless office operations • Oversee patient access and provide necessary support.

Office Manager We are looking for an Office Manager to join one of our clients in the Bellaire area. This role involves managing office operations, ensuring efficiency and smooth running of daily activities. Responsibilities:• Manage office operations and procedures to ensure organizational effectiveness and efficiency• Coordinate with the bookkeeper on financial matters, ensuring accurate and timely accounting functions• Handle Vendor packets, COI, AIA documents, and other necessary paperwork• Understand and manage construction contracts and red lines• Ensure office operations comply with policies and regulations• Utilize software like Textura and Pro Core to streamline operations Skills:• Proficiency in Microsoft Office Suites• Solid understanding of accounting functions• Experience with Accounts Payable (AP) and Accounts Receivable (AR)• Strong customer service skills• Familiarity with AIA Billing and Construction Documents

Office Manager We are offering a short term contract employment opportunity for an Office Manager in the location of Charlotte, North Carolina. The primary role involves managing employee relations, handling disputes, overseeing special projects, and facilitating the on-boarding and off-boarding process. This position will be operated 100% on-site, following a Monday - Friday, 8:30 - 5:30 schedule. Responsibilities: • Overseeing and managing all office procedures and processes • Resolving employee disputes and maintaining a healthy work environment • Managing special projects as assigned and ensuring their successful completion • Handling the on-boarding process for new employees, which includes conducting orientations and integrating new hires into the team • Overseeing the off-boarding process for departing employees, which includes conducting exit interviews and ensuring a smooth transition • Administering employee benefits plans and explaining benefits to employees • Utilizing HRIS - Human Resources Info Systems for efficient management of employee data • Ensuring compliance with all human resources administration processes and regulations • Utilizing MS Office Suite for various administrative tasks • Taking up additional responsibilities as required, demonstrating self-motivation and eagerness to be involved.

Office Manager If you're an experienced Office Manager who has accounting experience, there's a terrific opportunity through Robert Half for you to consider. We've partnered with a growing organization to find an Office Manager who is skilled in payroll, and QuickBooks , and who keenly understands accounting processes. Located in the Hampton, Virginia region, this Office Manager opportunity would be on a contract to hire basis. Responsibilities <ul><li>Proficiency in Excel and QuickBooks Online </li><li>Some experience with scheduling and processing payroll weekly and monthly </li><li>Ability to learn on the job and adapt to changes</li><li>Excellent written and verbal communication</li><li>Proficiency in processing Accounts Payable and Receivable </li><li>Invoice processing </li></ul>

Office Manager We are offering an opportunity for an Office Manager to join our team based in New York. The role encompasses a variety of responsibilities, primarily focused on office operations and administration. The candidate will be expected to perform tasks such as managing mail, using office software, and coordinating various office tasks and functions to ensure office operations run smoothly. Responsibilities: • Managing office tasks such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.• Maintaining polite and professional communication through phone, e-mail, and mail.• Anticipating the needs of others in order to ensure their seamless and positive experience.• Handling incoming and outgoing office correspondence.• Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.• Performing general office clerk duties and errands.• Coordinating events as necessary.• Maintaining supply inventory.• Maintaining office equipment as necessary.Supports with opening and closing of office duties including cleaning and prepping conference rooms, Restocking multiple refrigerators and other pantry item restocking. cleaning kitchen items/appliances as neededUpkeeps the Mailroom- kept tidy- distribute mail appropriatelyrestock office supplies- printer paper ink, etc.Order office supplies and snacksEmail Correspondence• Constantly moves UPS, Fed ex, DHL, etc. boxes weighing up to 50 pounds across and around the office for set up needs.• Constantly Unbox, prep, bags, inventory, and carry work atop to the showroom ascending/Descending the stairs.• Constantly positioning yourself to fill the highboy fridge, 8 regular refrigerators as well as the snacks ascending/Descending the stairs to transport.

Administrative Manager Our client in the Northside of Pittsburgh is seeking 2 Administration Assistant to provide operation and administrative oversight of its five program sites for its 40 plus staff and volunteers for the company's nonprofit organization. This is a contract to hire opportunity that is full-time hours and onsite. The client is looking for a self-starter who thrives in a fast-paced environment, seeks to influence the lives of youth while making a difference in the communities that we serve. Pay rate: $20-22. Must have a car. Knowledge/Skills<ul><li>Ability to manage effectively in a fast-paced environment addressing competing customer, stakeholder, and partner requirements</li><li>Proficient in Microsoft Office Word, Excel, and Outlook</li><li>Attention to detail and problem-solving skills</li><li>Ability to work independently</li><li>Excellent analytical and organizational skills</li><li>Ability to multitask and prioritize tasks.</li><li>Ability to communicate information with clarity to staff.</li><li>Knowledge of human resource management policies and procedures</li><li>Ability for staff orientation, training, payroll</li><li>Ability to interpret and help implement grants and cooperative agreements</li></ul>Responsibilities<ul><li>Conducts staff orientations, training, benefits and provide backup to the payroll Paychex system.</li><li>Provides overall administrative assistance to the Executive Director including filing.</li><li>Communication coordination with staff to address issues and provide and disseminate information to Program Directors/Supervisors per Ex Director input.</li><li>Participates with Management in developing and implementing programs, policies, and procedures.</li><li>Anticipates and resolves issues that may affect the quality of services and/or interrupt day-to-day operations. Resolves technical, project management, and organizational problems with management input.</li><li>Oversight and assignment of tasks to administrative staff.</li><li>Maintains a key system for all agency sites.</li><li>Receives, prepares, maintains, and stores all information pertaining to staff personnel files including confidential and sensitive data. Maintains a filing system for all information as needed.</li><li>Composes complex documents from rough drafts or verbal instructions using Word.</li><li>Maintains Board of Director records and presentations, assists in the preparation of reports by preparing agenda information and summarizing information from a variety of sources with Ex Director assistance</li><li>Serves as lead contact for several contracts to include acquisition of office/program goods and services.</li><li>Maintains vendor agreements and monitors vendor performance.</li><li>Handles emergency maintenance issues with vendors.</li><li>Hand writes checks in needed cases.</li><li>Ensure staff licenses/credentials and Staff/ Van Driver information are maintained.</li></ul>

Office Manager Do you have experience in office management / HR? Our client, a reputable law firm, based in San Diego is looking for someone to spearhead the day-to-day operations of their office. This role will be hybrid - 3 days in office, 2 days remote! Responsibilities:• Handle payroll using HR Payroll Systems and HRIS Payroll Systems• Conduct hiring, onboarding, and termination processes• Manage employee relations and resolve conflicts, ensuring a high level of employee engagement• Conduct regular employee reviews and gather employee feedback to improve workplace processes• Provide leadership and guidance to the office staff, fostering a positive work environment.

Practice Manager We are seeking an Office Manager for a non-profit organization based in Norfolk, Virginia. This role is responsible for overseeing administrative operations, managing office needs, and supervising administrative support staff members. This role requires collaboration with the team to create excellent customer service for clients and ensure best practices and operational compliance. This job offers a contract employment opportunity. Responsibilities: • Oversee administrative clinic activities to ensure compliance with policies and procedures• Collaborate with the Clinical Director to achieve service delivery goals• Coordinate with the Clinic Director for credentialing of clinicians• Process medical record requests as needed• Manage office supplies inventory• Provide front desk coverage when required• Collaborate with the building manager to address site or maintenance needs• Interface with technical support partners for operational needs• Supervise two administrative support staff members to ensure smooth operations• Implement procedures that ensure best practices and operational compliance. Skills: • Proficiency in ADP - Financial Services• Proficiency in Microsoft Office Suites including Excel and Outlook• Excellent Customer Service skills• Knowledge of Medical Coding• Experience in Medical practice management.

Accounts Payable Specialist We are offering an exciting opportunity for a diligent and proactive Accounts Payable Specialist / Office Manager in Seattle, Washington. This role involves a variety of tasks including invoice processing, check runs, data entry, and office administration. You will be working in a fast-paced environment, ensuring smooth operations within the finance department. Responsibilities: • Accurate processing of invoices and check runs, ensuring all transactions are properly coded.• Liaising with building management to handle any facilities-related issues.• Acting as a point of contact between the IT department and other staff.• Maintaining office equipment to ensure optimal functionality.• Overseeing the office's hard drive backup systems, ensuring data is secure and accessible.• Assisting in managing the phone system, particularly for wholesale operations.• Monitoring staff vacation schedules and ensuring records are up-to-date.• Arranging conference room setups for meetings and cleaning up afterwards.• Assisting with kitchen maintenance to maintain a clean and organized workspace.• Handling outgoing mail and distribution of incoming mail.• Utilizing Microsoft Excel for data entry and other tasks as necessary.• Preparing checks and maintaining office supplies inventory.• Managing inbound telephone calls, providing assistance where necessary. The salary range for this position is $70,000 to $80,000. Benefits:Medical/Dental/Vision401k3 weeks PTO2 weeks sick time6 paid holidaysPaid parking

Office Administrator Robert Half is partnering with a wonderful company in Plaquemine, LA that is is seeking an organized and self-motivated Office Administrator who will be responsible for providing administrative support to their office personnel. This candidate will have the opportunity to work closely with leadership to help shape the way we organize and operate our business. The office administrator’s role will include clerical/receptionist duties, assisting with bookkeeping/HR/payroll functions, coordinating meeting/events, and assisting management with special projects. This is a wonderful opportunity to join a friendly, fun, and family-oriented workplace environment.

Accounting Clerk We are looking for a Accounting Clerk in West Chester, Ohio. This role offers a contract to hire employment opportunity, where you will be responsible for various tasks including reviewing and posting automotive deals, reconciling accounts, and assisting in month-end duties. Responsibilities: • Review and post automotive deals to ensure accuracy and compliance with industry standards• Update and reconcile commission pay sheets for accuracy and completeness• Reconcile, submit, and pay for F& I products in a timely manner• Conduct regular reviews and reconciliations of accounting schedules• Manage warranty processing to ensure all warranties are processed correctly and on time• Maintain and manage lot inventory, ensuring accurate records are kept• Work closely with the Office Manager to assist in month-end duties and financial statement preparation• Utilize Microsoft Excel and Outlook for various accounting functions• Process cash postings and invoice approvals in line with company policies• Maintain a high level of accuracy and efficiency in all tasks, demonstrating strong attention to detail and organizational skills.

Bilingual Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Pompano Beach, Florida. In this role, you will be heavily involved in customer service, administrative tasks, and scheduling duties within the industry. This role offers a contract employment opportunity, where your main responsibilities will include interfacing with homeowners, contractors, and businesses. Responsibilities: • Fielding and managing incoming calls from contractors to confirm order statuses, pricing, and material availability. • Handling customer inquiries and resolving their issues promptly. • Scheduling trucks for material delivery based on customer orders. • Collecting payments and executing orders in a timely and efficient manner. • Assisting customers in person as they come to look at materials. • Sending electronic signatures for documentation as required. • Utilizing MS Office and Sage for various administrative tasks. • Assisting in other administrative duties as required. • Maintaining clear and accurate communication via emails. • Ensuring a smooth and efficient flow of operations within the office.

Sr. Administrative Assistant Our client has a short-term contract employment opportunity for a Sr. Administrative Assistant in SAN ANTONIO, Texas. In this role, you will be responsible for providing comprehensive administrative support, including organizing meetings and events, maintaining documentation, and overall office management. This position plays a critical role in the efficient operation of our organization. Responsibilities:• Plan and schedule meetings, including arranging for facilities and catering when needed• Create and distribute meeting minutes to ensure all attendees have access to the key points and action items• Organize events, coordinating logistics, and ensuring smooth execution• Undertake a range of other administrative duties as assigned by the management• Utilize Microsoft Office Suites, including Word, Excel, and Outlook, for day-to-day tasks• Manage corporate calendar, ensuring all important dates and events are accurately recorded and communicated• Handle correspondence, ensuring all incoming and outgoing communications are managed appropriately• Support the C-suite executives in their daily administrative tasks• Use Concur and About Time software for various administrative tasks• Maintain accurate documentation, ensuring all files and records are kept up to date and in compliance with company policies.

Senior Analyst To apply to this hybrid role, please send your resume to John Sadofsky at [email protected] Let’s get you into a job where you’re not under compensated for your hard work. How about one where the company values your time? A high-end firm that was just rated one of the top places to work in Chicago just created a new Senior Analyst position. Which may seem pretty standard…until you get to the best part: The perks. 1) The pay rates are above what their top competitors pay their employees2) They have higher bonus structures3) There’s work from home flexibility and prioritization for employee work/life balance.4) The position is a fast-track career growth opportunity (as the company is expanding rapidly thru acquisitions)5) And more… Responsibilities: <ul><li>On a daily basis work very closely with Operations, Accounting, Trading, Prime Brokers as well as internal and external portfolio managers.</li><li>Working closely with the fund administrators to provide support and oversight in the NAV creation process.</li><li>Perform a variety of daily and monthly reconciliations, i.e. position reconciliation, open repo recon, open swap, cash, etc.</li><li>Develop and monitor oversight polices, SLAs and metrics for outsourced and or insourced functions supporting hedge fund strategies.</li><li>Develop and socialize new operational procedures for functions within and outside of the group’s primary responsibilities.</li><li>Review, research, and resolve various books & records exceptions daily.</li><li>Develop presentations and updates for individuals at various levels within the company.</li><li>Monitor Treasury and Collateral Management exposures.</li><li>Investigation and resolution of issues and questions arising from reporting.</li><li>Maintain counterparty metrics, costs and financing rates. </li></ul>

Accounting Clerk Samantha Younes with Robert Half is thrilled to announce a fantastic opportunity for an Office Manager to join the dynamic team in the vibrant city of Portland, Oregon. As the Office Manager, you'll play a pivotal role in ensuring the smooth functioning of workplace operations, combining your organizational prowess with a keen eye for detail. Responsibilities:<ul><li>Oversee the day-to-day operations of the office, including managing supplies, equipment, and facilities to ensure a productive work environment.</li><li>Act as the point person for all administrative tasks, from handling incoming communications to providing stellar customer service to our stakeholders.</li><li>Coordinate meetings, appointments, and travel arrangements for team members, ensuring efficiency and timeliness.</li><li>Support staff members with administrative tasks such as drafting correspondence, preparing documents, and maintaining organized filing systems.</li><li>Assist in scheduling meetings, events, and presentations, and prepare necessary materials to facilitate seamless execution.</li><li>Manage and maintain databases, records, and other organizational documents to uphold data accuracy and accessibility.</li><li>Serve as a liaison between internal departments, external partners, and vendors, fostering effective communication and collaboration.</li><li>Communicate pertinent information and updates to relevant stakeholders in a clear and timely manner, ensuring transparency and alignment.</li><li>Contribute to the development and implementation of office policies, procedures, and initiatives to promote operational excellence.</li></ul>Please contact Samantha Younes with Robert Half to review this position. Job Order: 03600-0012970670

Administrative Assistant Robert Half has an immediate opening for one of our healthcare clients. In San Mateo. Our client focuses on restoring your quality of life through rehab-focused home health care. We help people who are recovering from surgery, an illness, injury or hospitalization. As a team, we strive to manage the effects of your disability or illness in order for you to reach the best outcome and highest possible level of independence and quality of life. If you are immediately available for work, can commute to San Mateo, and have a background in healthcare / medical, this could be a great opportunity for you. This role starts ASAP. Do not wait, apply now! Job Summary:The Office Administrator will oversee the daily administrative operations of our medical office. The ideal candidate will have excellent organizational skills, a friendly demeanor, and the ability to handle multiple tasks efficiently. This role is critical in supporting our medical staff and ensuring a positive experience for our patients.Key Responsibilities:<ul><li>Manage front desk operations, including greeting patients, answering phone calls, and handling correspondence.</li><li>Schedule and confirm patient appointments.</li><li>Maintain and update patient records in our electronic health record (EHR) system.</li><li>Handle billing and insurance claims, including verifying patient insurance coverage and processing payments.</li><li>Order and manage office supplies and equipment.</li><li>Coordinate with medical staff to ensure efficient workflow and patient care.</li><li>Assist with new patient registration and onboarding.</li><li>Prepare and distribute office communications, including emails and memos.</li><li>Ensure the office complies with healthcare regulations and standards.</li><li>Handle confidential information with discretion and professionalism.</li></ul>

Legal Assistant National class-action and complex litigation law firm seeks a contract to hire Legal Assistant to join their teams on a hybrid basis in their Berkeley, CA offices. The Legal Assistant be responsible for office management duties and general administrative duties, as well as providing legal support. Responsibilities: • Support legal team with calendar management and updating matter list; setting up court reporters, court calls, and conference calls; making travel arrangements; and photocopying, scanning, and filing • Make preparations for depositions, meetings, and other gatherings, both virtually and in person • Maintain and manage off-site records • Index and box closed case materials for storage • Submit weekly time entry for Attorneys and transmit weekly bills to Seattle • Prepare monthly expense reports and credit card/petty cash reconciliations• Assist with managing and tracking litigation matters, including maintain internal files • Assist with maintaining and searching Excel and Microsoft Access databases. • Work with clients and class members to gather and convey information. • File and scan documents in document management system. • Perform administrative functions such as assisting in maintaining a paperless office by scanning and filing documents in document management system, calendaring deadlines, updating matter list, and performing word processing functions • Answer incoming calls, distribute mail, maintain public areas, order/stock office supplies, and coordinate equipment maintenance/repair • Serve as primary liaison between office vendors and suppliers • Maintain public areas of office and order supplies • Miscellaneous duties and special projects as assigned.

Administrative Assistant We are offering an opportunity for an Administrative Assistant in West Palm Beach, Florida. This role is crucial to the smooth operation of our front-end operations, serving as the first point of contact for our company. The successful candidate will be tasked with managing various administrative tasks, providing excellent customer service, and maintaining a detail-oriented demeanor at all times. Responsibilities:• Serve as the first point of contact, greeting guests and managing the front end.• Offer visitors refreshments and ensure the fridge is well-stocked.• Handle supply management, ensuring all office supplies are adequately stocked.• Demonstrate excellent multitasking abilities and attention to detail in all tasks.• Report to the manager and provide regular updates on office operations.• Answer inbound calls and provide excellent customer service.• Perform data entry tasks and manage email correspondence.• Handle both inbound and outbound calls as required.• Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various administrative tasks.• Schedule appointments and manage calendars as necessary.• Provide general administrative assistance as required

Construction Accountant To apply to this hybrid role, please send your resume to John Sadofsky at [email protected] The warmer Chicago months are pretty much here! Treat yourself this Spring season to a new job opportunity at a Fortune 500 company that was voted one of the best places to work in 2024. The role of the Draw Accountant is responsible for monitoring invoices, compiling construction draws and ensuring billings are recorded in a timely manner. A focus on process improvement, teamwork, and delivering results will be critical. Responsibilities:<ul><li>Aggregate all invoices to process for construction draws</li><li>Upload invoices into Accounts Payable system (no approval)</li><li>Prepare monthly construction project draws</li><li>Prepare sworn statements</li><li>Ensure presence of lien waivers, contact vendors for follow-up and receipt of waivers</li><li>Prepare and process communication with vendors, Chicago Title and Stewart Title (escrow companies)</li><li>Office Manager duties including but not limited to expense report preparation, office supplies ordering, meeting scheduling, mail sorting and distribution, support to visitors, organizing office operations and procedures</li></ul>

Property Manager We are offering an opportunity for a meticulous and organized Property Manager in Vero Beach, Florida. This position falls under the administrative assistant job function and requires the individual to efficiently process customer credit applications, maintain accurate customer credit records, and handle customer credit inquiries. The role also includes monitoring customer credit accounts and taking appropriate action for delinquent payments. Responsibilities: • Accurately process customer credit applications in a timely manner• Maintain up-to-date and accurate records of customer credit• Resolve customer credit inquiries and issues effectively• Monitor customer credit accounts regularly• Take necessary action to collect delinquent payments• Communicate with customers to provide credit account updates and information• Manage incoming phone calls, including inviting people to the property, advising hours, taking messages, and handling work orders for maintenance• Use Yardi software for various administrative tasks - training will be provided• Adhere to the business casual dress code - no jeans or open-toed shoes allowed• Perform filing tasks and other administrative duties as required.

Project Manager/Sr. Consultant An experienced Project Manager/ Sr. Consultant is needed for this position! Join this existing team in the Longwood, Florida area as a Senior Project Manager and you could work with our local client onsite! You will strengthen your candidacy if you can be responsible for managing projects to successful completion, ensuring that projects deliver on time, on budget, and in accordance with standards and guidelines over the entire project. The ideal candidate for this position is able to effectively manage key projects as part of our client's strategic business plan. This job's primary priority is to ensure that changes are delivered to the expectations of stakeholders. Submit an application for this role now! This is a direct employment opportunity. How you will make an impact - Monitors and schedules projects - as per the Project Roadmap defined by the Business Owner - Establishes schedules and milestones, manages project scope and timelines, and inputs from all other teams assigns to that product - Work in close collaboration and communicates with developers, technical team members, designers, and stakeholders - Manages the daily stand-ups, securing they are timely, brief, and focused - Collude with the Product Owner/Product Manager to facilitate creation and maintenance of the Project Roadmap - Contributes to manage dependencies among cross-product teams - Collaborates with the Product Owner/Product Manager to turn the product roadmap into executable projects - Make sure that the functional requirements are met, achievable, and tracked - Brings together figures from business analysts, QA leads, and technical leads into recommendations - Sets out the RACI matrix for projects in a product line - Complies with Product Owner/Product Manager to make certain that the product vision and high-level business objectives are explicit and practical - Confirms project with suitable ticket workflows and boards - Lead the team focus on the on-time delivery of agreed products - Equips detailed reporting to management on milestone completion, project status, and risk assessments - Applies as Scrum Master for the developers on the team - ensuring the team is working effectively, leading scrum ceremonies, and clearing obstacles - Work in close cooperation with the QA Manager, Product Specialist, Product Owner/Product Manager, and Business Analyst - Initiates project planning - Manages deployment scheduling in coordination with Product Owner, tech lead and Dev Ops - Contributes to identify, classify, and manage risk for functional improvement requests - Indexes and executes the sprint planning and grooming meetings and traces ticket assignments Please reach out to Casey Stapleton via LinkedIn

Project Assistant We are seeking a Project Assistant based in Saxonburg, Pennsylvania. This role provides an opportunity to join our team and assist in managing various projects. The job functions in this role include administrative responsibilities, assisting project managers, and maintaining a strong customer service focus. The role offers a contract to hire employment opportunity. Responsibilities: • Assist the project manager in organizing, planning, and executing projects • Provide excellent customer service to both internal and external stakeholders • Perform data entry tasks and manage timelines for project completion • Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to complete tasks and maintain records • Organize files, documents, and resources to ensure easy access and retrieval • Perform scanning and shipping functions as required • Maintain a proactive approach to problem-solving and decision-making • Adapt to changing priorities and display flexibility in managing multiple tasks • Collaborate with team members to ensure effective and efficient workflow • Uphold the highest standards of professionalism and conduct at all times.

Executive Assistant We are offering an opportunity for an Executive Assistant in the healthcare industry, specifically in hospitals and social assistance, located in Staten Island, New York. This role focuses on the coordination of daily administrative operations, including the management of schedules, correspondence, and documentation. This role provides an opportunity for those with experience in CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and About Time, along with skills in Calendar Management, Correspondence, C-Suite, Documentation, and Microsoft PowerPoint. Responsibilities: • Manage executive schedules, appointments, and travel arrangements. • Coordinate internal and external meetings, ensuring all parties are informed of and prepared for the engagements. • Utilize CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and About Time to effectively manage tasks and communicate. • Handle C-Suite correspondence, ensuring that all communications are accurately and efficiently processed, distributed, and managed. • Assist with the preparation of presentation materials using Microsoft PowerPoint. • Maintain comprehensive and accurate corporate records, documents, and reports. • Perform minor accounting and bookkeeping duties. • Organize and maintain the office filing system. • Manage the daily operations of the office, including ordering supplies and managing resources. • Ensure the smooth and efficient handling of information by documenting and communicating actions, irregularities, and continuing needs within the organization.

Bilingual Receptionist We are offering a contract to hire employment opportunity for a Receptionist role based in Deerfield Beach, Florida, United States. The individual in this function will be the first point of contact for clients and visitors, manage incoming calls, and perform a range of administrative tasks. The role requires proficiency in MS Word and recent experience using Quickbooks. As the Receptionist, you will also assist other administrative staff with overflow work, including data entry and internet research tasks. Responsibilities: • Greet visitors and direct them to the appropriate departments or individuals • Handle incoming calls and route them to the correct personnel • Perform general administrative duties to support day-to-day operations • Assist other administrative staff with overflow work as needed • Conduct internet research tasks to support business operations • Manage data entry tasks ensuring accuracy and efficiency • Process invoices using Quickbooks • Maintain a professional and organized reception area • Provide outstanding customer service • Communicate effectively with team members and senior management.