Office AssistantWe are offering a contract employment opportunity for an Office Assistant in the non-profit sector, located in Washington, District of Columbia. The role involves a variety of administrative tasks and interaction with internal staff. The ideal candidate will have proficiency in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and possess clerical skills, customer service skills, and data entry skills.<br><br>Responsibilities: <br><br>• Review and switch priority level for client accounts<br>• Handle database management tasks effectively <br>• Interact with internal staff regularly and professionally<br>• Participate in project-based work <br>• Process customer credit applications accurately and efficiently<br>• Maintain accurate customer credit records<br>• Monitor customer credit accounts and take appropriate action to collect delinquent payments<br>• Deliver excellent customer service in all interactions<br>• Perform clerical duties and data entry tasks efficiently.Administrative AssistantWe are offering a short term contract employment opportunity in the Non-Profit industry, based in NEWPORT NEWS, Virginia, United States. This role is for an Administrative Assistant who will be a vital part of our Human Services department. You will be tasked with assessing family needs, processing case notes, and managing various administrative tasks in a highly organized and detail-oriented manner.<br><br>Responsibilities:<br>• Handle administrative tasks such as data entry, scheduling appointments, and email correspondence efficiently.<br>• Use Microsoft Excel, Microsoft Outlook, and Microsoft Word to manage workload, maintain records, and communicate effectively.<br>• Deliver excellent customer service in all interactions with families and other stakeholders.<br>• Carry out detailed assessments of family needs to inform case management.<br>• Process case notes meticulously, ensuring all relevant information is accurately recorded.<br>• Use your University Degree background and previous social work or human services experience to inform decision-making and problem-solving.<br>• Collaborate with the team to ensure all tasks are completed accurately and in a timely manner.<br>• Keep up-to-date with industry trends and best practices to continually improve service delivery.Administrative Assistant<p>We have an exciting opportunity for an Administrative Assistant in Naperville, Illinois. The successful candidate will perform a variety of administrative tasks in a dynamic workplace environment, supporting both the office and the President. This role is perfect for a recent college graduate or an experienced Administrative Assistant. Apply today!</p><p><br></p><p>Responsibilities:</p><p>• Organize and schedule meetings and manage calendar </p><p>• Book travel arrangements</p><p>• Produce and edit emails, memos, and daily correspondence</p><p>• Organize mail and sort</p><p>• Maintain Files</p><p>• Monitor and order office supplies </p><p>• Answer phone calls and help customers with any questions </p>Administrative Assistant<p>A local CPA Firm is in the market for an enthusiastic Administrative Assistant to hop on board and be the backbone of their team, propelling forward the exciting growth of their practice! The ideal candidate will be highly organized, detail-oriented, and capable of managing various administrative tasks efficiently. While prior experience in a CPA firm would be helpful, candidates with a strong administrative background and a willingness to learn are absolutely welcome! Basic experience with QuickBooks or similar accounting software is advantageous but not required.</p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Provide administrative support to the team of CPAs and other staff members.</li><li>Manage and organize office operations, including filing, data entry, and maintaining office supplies.</li><li>Assist with client communications, scheduling appointments, and managing client files.</li><li>Prepare and distribute correspondence, reports, and other documents as needed.</li><li>Assist with basic bookkeeping tasks using QuickBooks, such as data entry and generating reports.</li><li>Coordinate meetings and appointments, both internally and with clients.</li><li>Assist with special projects and other duties as assigned by management.</li></ul>Administrative Assistant<p>Robert Half is partnering with a growing construction company that is looking to hire an Administrative Assistant. The Administrative Assistant will report directly to the Project Manager and Owner of this company. </p><p>Key Responsibilities:</p><ul><li>Permitting Coordination: Manage and secure permits for all construction projects on a national level, ensuring compliance with local regulations and timely approvals.</li><li>Insurance Management: Process Certificates of Insurance, including filing W9 forms, updating job logs, and ensuring all insurance documentation is current and accurately maintained.</li><li>License Management: Oversee the acquisition and renewal of necessary licenses for various projects, maintaining up-to-date records.</li><li>Contract Administration: Create and manage AIA contracts for approximately 30 different projects annually, ensuring accuracy and adherence to project specifications.</li><li>Notarization: Notarize a variety of documents as needed, ensuring legal and procedural compliance.</li><li>General Office Duties: Perform general office tasks including filing, organization, and ordering office supplies to maintain a well-functioning office environment.</li></ul><p>This role is 100% in office. </p><p><br></p><p><br></p>Administrative AssistantWe are offering a contract employment opportunity for a meticulous Administrative Assistant in New York, New York. This role is primarily based in the administrative field and will include both remote and in-person work. The successful candidate will be tasked with a variety of administrative duties, including data entry, customer service, and scheduling appointments. <br><br>Responsibilities:<br>• Handle inbound and outbound calls, attending to customer inquiries and concerns<br>• Provide exceptional customer service, ensuring all interactions are carried out professionally and promptly<br>• Carry out data entry tasks, ensuring accuracy and efficiency in all administrative records<br>• Manage email correspondence, maintaining a high level of professionalism and responsiveness<br>• Schedule appointments, ensuring a smooth and organized operation<br>• Utilize Microsoft Excel, Outlook, PowerPoint, and Word to carry out tasks and maintain records<br>• Ensure all tasks are carried out in a timely and efficient manner, maintaining a high level of productivity<br>• Resolve any issues or inquiries related to customer credit applications and accounts<br>• Monitor customer credit accounts, taking necessary action to collect delinquent payments<br>• Maintain accurate customer credit records, ensuring all information is up-to-date and accurate.Administrative AssistantWe are looking for a diligent and competent Administrative Assistant to join our team in Oklahoma City, Oklahoma. This role offers a contract-to-hire employment opportunity and is primarily focused on providing backup and support to our dispatching team. The Administrative Assistant will be an instrumental part of our team, ensuring smooth operations by managing inbound and outbound calls, scheduling appointments, and handling data entry tasks.<br><br>Responsibilities:<br>• Answer inbound calls and direct them to the appropriate department or individual<br>• Assist with dispatching tasks as needed, providing support to ensure efficient operations<br>• Manage data entry tasks, ensuring accuracy and attention to detail<br>• Handle email correspondence, responding to inquiries in a timely and professional manner<br>• Schedule appointments and manage calendars, ensuring all individuals are aware of upcoming commitments<br>• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to complete tasks and manage information<br>• Provide exceptional customer service, addressing inquiries and resolving issues promptly<br>• Aid in the coordination of inbound and outbound calls, ensuring effective communication channels<br>• Assist with other administrative tasks as needed, contributing to the smooth operation of our team.Administrative Assistant<p>We are offering an exciting opportunity for a meticulous Administrative Assistant to join our team in Cordova, Tennessee. This role involves answering phones, data entry of financial information, and scanning documents. </p><p><br></p>Part Time Regional Development Associate<p>We are seeking a Part time Regional Development Associate to join our team in Chicago, Illinois. The role involves a substantial amount of data management and client communication, as well as event coordination and administrative tasks. This position supports the regional development team, collaborating with volunteers and board members to bolster fundraising efforts. </p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Support the regional development team in maintaining data, including using the CRM, data input, and producing reports for analysis, strategic planning, and board meetings. </p><p>• Assist the development team with research and drafting of materials for prospective and existing clients/donors. </p><p>• Serve as a liaison for chapter events, assisting with event logistics and coordination in collaboration with the national events team and development managers. </p><p>• Manage client stewardship activities such as answering calls, responding to emails, pledge collection, and other inquiries. </p><p>• Take and file meeting minutes for key donor and board meetings. </p><p>• Provide administrative support to the development team and chapter board members, including assistance with scheduling, donor meetings, and key staff meetings. </p><p>• Deliver on special projects and campaigns as needed. </p><p>• The role will involve regional travel with occasional evening and weekend work schedules based on need. </p><p>• Utilize skills in customer service, data entry, managing timelines, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, organizing files, scanning, shipping functions, and volunteer management. </p><p><br></p><p>This part time role offers a contract to permanent employment opportunity.</p>Administrative AssistantWe are offering a job opportunity for an Administrative Assistant in MANHASSET, New York. The role involves performing typing and data entry tasks to support the operations within the telecom industry. The workplace environment is fast-paced and requires a high level of attention to detail. <br><br>Responsibilities:<br>• Type correspondence, reports, memos, and other documents from various sources.<br>• Enter data into computer systems and databases accurately and promptly.<br>• Format documents according to established guidelines.<br>• Proofread typed documents for errors and inconsistencies.<br>• Maintain both electronic and physical filing systems for documents and records.<br>• Organize and index files for easy retrieval and reference.<br>• Communicate effectively with team members and supervisors regarding assignments.<br>• Respond to inquiries and requests for information in a timely manner.<br>• Ensure the accuracy and completeness of typed documents and data entry tasks.<br>• Provide administrative support to other departments as needed, including copying, scanning, and filing documents. <br><br>Skills:<br>• Answering Inbound Calls<br>• Customer Service<br>• Data Entry<br>• Email Correspondence<br>• Inbound Outbound Calls<br>• Proficiency in Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word<br>• Ability to Schedule Appointments.Administrative AssistantWe are seeking a dedicated and resourceful Administrative Assistant to join our team in the media industry in New York. In this role, you will be expected to manage heavy calendaring, expense reports, and travel arrangements. Additionally, you will assist in organizing catering for meetings and events and contribute to the clean up afterwards. This role offers a short term contract employment opportunity.<br><br>Responsibilities:<br>• Manage complex calendars, ensuring all appointments and meetings are accurately scheduled and attended<br>• Prepare and process expense reports in a timely and accurate manner<br>• Organize travel arrangements including flight and hotel bookings<br>• Arrange for catering services for meetings and events as required<br>• Assist with the clean up after meetings and events to ensure the workspace remains tidy and organized<br>• Utilize Google Suite and Workday for administrative tasks<br>• Apply background in Journalism, if applicable, to enhance performance in the role<br>• Maintain a consistent presence in the office for three days per week, adhering to hybrid working arrangements.Office Assistant<p>We are offering a short-term contract employment opportunity for an Office Assistant in Clinton, Maine. The role involves a mix of administrative and clerical duties in a fast-paced setting. The Office Assistant will be responsible for document review, follow-ups on paperwork, and working independently in a highly organized manner. Proficiency in Microsoft Office Suite is a must, along with a keen attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Regularly follow up on various paperwork to ensure timely completion of tasks</p><p>• Work independently in a fast-paced environment, maintaining efficiency and productivity</p><p>• Proficiently use Microsoft Office Suite for various tasks and projects</p><p>• Pay close attention to detail in all tasks to avoid errors and ensure accuracy</p><p>• Perform various clerical duties as needed, contributing to the smooth running of the office</p><p>• Provide excellent customer service, resolving inquiries and providing assistance where necessary</p><p>• Utilize data entry skills to maintain and update various databases</p><p>• Handle correspondence in a timely and professional manner.</p>Admin Generalist<p>Our client is seeking an Administrative Assistant to join our team in San Antonio, Texas. In this role, you will perform various administrative tasks and customer service duties within a credit union setting. This role offers a contract to hire employment opportunity, allowing you to showcase your skills in a dynamic financial environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service to credit union members.</p><p>• Perform clerical tasks including routine correspondence and form processing.</p><p>• Verify and maintain records and reports for accuracy and completeness.</p><p>• Complete financial transactions with precision and attention to detail.</p><p>• Learn and understand financial terms to effectively communicate with members and colleagues.</p><p>• Utilize strong organizational and time management skills to manage multiple tasks.</p><p>• Use mathematical calculations for financial transactions.</p><p>• Exhibit strong listening skills to understand and meet member needs.</p><p>• Utilize Microsoft Word, Excel, and Outlook for various administrative tasks.</p><p>• Draw on experience in the Federal Credit Union, Financial Institutions, Banking Industry, and Administrative Assistance to perform tasks efficiently and effectively.</p>Administrative Assistant<p>We are in search of an Administrative Assistant to join our clients team in St. Louis Park, Minnesota. This role is essential to supporting the project managers in the realm of sustainable real estate development and consulting. The Administrative Assistant will be responsible for a wide range of duties, including maintaining online systems, assisting with project documentation, and coordinating events. This role is located in a shared office space and provides a unique opportunity to contribute to a green and sustainable future. This is a contract-to-hire opportunity! </p><p><br></p><p>Responsibilities:</p><p>• Collecting and sorting mail as part of daily tasks</p><p>• Cleaning up online folder systems and maintaining their organization</p><p>• Assisting with the creation and maintenance of templates</p><p>• Updating case studies and project experiences</p><p>• Tracking documents and creating lists of missing items for follow up</p><p>• Assisting in the maintenance of the online CRM system</p><p>• Tracking and maintaining insurance policies, including reaching out to brokers for proposals</p><p>• Assisting with communication and helping the team stay on task</p><p>• Tracking employee licensing requirements and helping to schedule education sessions</p><p>• Coordinating year-end party and other quarterly and monthly events</p><p>• Assisting with marketing tasks, including social media posts and website maintenance if interested and capable - not a requirement, but an option if you are interested </p><p>• Performing data entry tasks and maintaining proficiency in Microsoft Suite</p><p>• Answering inbound calls and managing email correspondence</p><p>• Maintaining a proactive and self-motivated approach to work</p>Administrative Coordinator<p>We are looking for a diligent Administrative Coordinator in SAN FRANCISCO, California, 94103, United States. This role is centered around managing and enhancing hospitality operations, which includes coordinating events, supervising Guest and Event Service Associates, and maintaining high standards of customer service and operational efficiency. This role requires a high level of professionalism, attention to detail, and a commitment to fostering an inclusive and welcoming environment for all guests.</p><p><br></p><p>Responsibilities:</p><p>• Provide excellent customer service, demonstrating professionalism and impeccable interpersonal communication skills.</p><p>• Develop and implement comprehensive end-to-end event management procedures and related process documentation.</p><p>• Plan and execute multi-day guest experiences, corporate meetings, training events, and special events such as receptions, galas, and cultivation events.</p><p>• Identify, select, and procure event-related supplies and equipment both online and in-person, ensuring quality, cost-effectiveness, and timely delivery.</p><p>• Coordinate and facilitate all aspects of guest services for events, ensuring seamless setup, execution, and post-event follow-up.</p><p>• Serve as the primary point of contact with vendors and suppliers, ensuring timely delivery of services and supplies.</p><p>• Develop and maintain a list of preferred hospitality vendors and secure vendors for events.</p><p>• Ensure thorough inspections of guest rooms upon guest departure. </p><p>• Collaborate with building and facilities staff, ensuring emergency protocols and procedures are properly communicated to guests. </p><p>• Provide comprehensive administrative support, managing correspondence, scheduling, and other tasks as required.</p><p>• Maintain accurate databases and records related to guest services and event coordination.</p><p>• Assist with invoice troubleshooting, vendor setup, and coordination with the Finance department.</p><p>• Complete all event-related paperwork, including contracts, forms, and permits. Ensure that all documents are accurately completed, properly filed, and comply with organizational policies and legal requirements.</p><p>• Collaborate closely with other departments, particularly Facilities and Communications, to facilitate smooth operations and efficient event execution.</p><p>• Support external communications and partnerships, including assisting the team with the creation of hospitality collateral.</p><p><br></p><p>If you are interested in this role, please reach out to Nick Mussman at 415.276.0358.</p>Administrative Support Specialist<p>Calling all administrative wizards! We're searching for a multi-talented professional that is organized, professional and detail oriented. In this role, you'll be our administrative superhero, providing support across various departments including Administration, Finance, Human Resources/Personnel, IT and more! Prepare for a thrilling journey where your administrative abilities will be put to the test in a host of different tasks. From Supporting Accounts Payable, maintaining HR Documents, handling communications with stakeholders, to drafting documents and lead special projects, every day will be an adventure! This exciting role is 100% onsite and located in Santa Rosa, Ca. Please apply if you are interested in learning more!</p><p><br></p><p>Dive into a diverse and inclusive culture, become a driving force in our company's success and let's create amazing results together!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provides administrative support as directed by the Chief Administrative Officer (CAO) to ensure the smooth operation of all departments.</li><li>Assist in maintaining physical and digital filing systems.</li><li>Maintaining the accuracy and timely updating of spreadsheets, e-forms, and other items for the HR and Finance Team as needed. Saving information both into e-forms, software, platforms, and other systems.</li><li>Process mission critical temporary financial assistance, general check requests, credit card expenditures, and other vouchers ensuring that all vouchers include appropriate documentation, expense coding's, and approval prior to payment.</li><li>Maintain and support issues related to credit card expenditures, reconciliations, and other aspects of the business.</li><li>Handles communication with internal and external stakeholders, scheduling appointments, and assisting with postage and shipping needs.</li><li>Responds to emails and other digital inquiries.</li><li>Drafts and revises documents, updates spreadsheets, prepares meeting agendas and takes meeting minutes.</li><li>Assists in executing documents and maintaining IT equipment.</li><li>Handles issues related to leases, IT, company equipment, software, and related materials.</li><li>Collaborates with vendors and business stakeholders as needed.</li><li>Processes Accounts Payable transactions and assists the AP team as necessary.</li><li>Leads and manages special projects as needed</li></ul><p><br></p>Administrative AssistantWe are offering a role in the non-profit sector located in Miami, Florida, United States. The position involves administrative tasks, including answering phone calls, making copies, assisting with administrative tasks, and managing incoming and outgoing mail. <br><br>Responsibilities:<br>• Efficiently answer incoming phone calls and direct them to the appropriate parties<br>• Accurately make copies of important documents and distribute them as needed<br>• Provide assistance on various administrative tasks to support the smooth operation of the organization<br>• Open and sort mail, distributing items to the appropriate recipients<br>• Utilize skills in filing and data entry to maintain organized records<br>• Handle inbound telephone calls professionally, providing information or directing callers as needed<br>• Assist with other tasks as required to support the function of the organization.Resident Administrative AssistantIf you love mail merging, pivot tables, and presentation design, then we have an Administrative Assistant job for you! Robert Half is hiring an Administrative Assistant, so if you're results-oriented and want to perform various administrative and office support duties, you should consider this opening. You might be interested in this Administrative Assistant position, if you're deeply passionate about growing your career. This Administrative Assistant position might be for you, if you are looking for a long-term contract / temporary position in the Milwaukee, Wisconsin area.<br><br>Your responsibilities in this role<br><br>- Tend to word processing, filing, and faxing duties<br><br>- Greet and direct visitors<br><br>- Support a variety of projects for other employees<br><br>- Answer telephone callsOffice Assistant<p>This position will require the candidate to successfully handle multiple assignments and projects simultaneously. A growing firm has partnered with Robert Half and is looking to hire a highly-skilled and motivated Office Assistant to provide support with various administrative duties. If you're a dynamic and ambitious individual, this opportunity might be a great fit for you! An Office Assistant position is currently available in the Minneapolis, Minnesota area. If you're seeking long-term contract / temporary work, this opportunity may be a good fit for you.</p><p><br></p><p>What you get to do every day</p><p><br></p><p>- Enter data into electronic applications</p><p><br></p><p>- File, copy and faxing for various departments</p><p><br></p><p>- Direct calls appropriately</p><p><br></p><p>- Maintain office facility</p><p><br></p><p><strong>Shift Hours: 7:30pm to 4:00am Works Sunday Monday Thursday Friday Saturday. Off Tuesday Wednesday.</strong></p>Provider Administration Specialist<p><strong><u>ONLY CANDIDATES RESIDING IN THE ATLANTA, GA METRO AREA WILL BE CONSIDER FOR THIS POSITION. </u></strong>Are you a skilled <strong>Provider Administration Specialist</strong> looking for an exciting opportunity to showcase your talents? We're seeking a highly motivated individual to join our team in a <strong>fully remote</strong> capacity. However, candidates <strong>must reside in the Atlanta, GA metro area</strong>. As a Provider Administration Specialist, you'll play a crucial role in maintaining the integrity of provider information within our enterprise systems. This role requires meticulous attention to detail and exceptional organizational skills. To excel in this position, candidates must furnish their own Equipment, including a Windows 10 Laptop or CPU (no Chromebooks, preferably no Macs) with a 2.0 GHz process speed and 8.0GB or more DDR2 RAM. Additionally, a reliable internet connection with Download Speed: 50mbps and Upload Speed: 25mbps is essential. Proficiency with Internet Explorer 7.0 or higher is required, and 2 monitors are recommended for optimal productivity. If you're ready to take your career to the next level and make a meaningful impact, apply now!</p><p><br></p><p><strong>Essential Duties and Responsibilities:</strong></p><ul><li>Maintain the integrity of an electronic database, handling various tasks including business name changes, tax ID changes, termination of dental contracts, change of ownership, business splits, sale of practices, adding additional associates, license changes, dental specialty changes, updated contract information, and provider directory assistance</li><li>Plan, prioritize, organize, and complete work to meet established objectives.</li><li>Collaborate individually or within a team to solve complex problems related to provider servicing.</li><li>Act as a technical resource to others in the function when necessary.</li><li>Manage various workflow queues for claims where address or tax identification number conflicts with provider file data.</li><li>Handle escalated calls from client groups and conduct outgoing calls to dental offices.</li><li>Resolve 1099 tax discrepancies with provider offices, verifying information with external databases.</li><li>Run queries, generate monthly reports, and handle credentialing document verification requests.</li><li>Screen provider enrollment packets for missing information and request necessary details from the provider.</li><li>Perform other miscellaneous duties as assigned.</li></ul><p><br></p>Administrative Assistant<p>A top Robert Half client within the legal space and located near Morristown NJ, is currently seeking an Administrative Assistant to join their legal practice's corporate office staff. Responsibilities of the position include but are not limited to:</p><p><br></p><ul><li><strong>Welcoming Guests and Clients:</strong></li><li>Greet guests in person or over the phone and direct inquiries.</li><li><strong>Producing Information:</strong></li><li>Transcribe, format, input, edit, retrieve, copy, and transmit text, data, and graphics. Coordinate case preparation.</li><li><strong>Efficient Time Management:</strong></li><li>Save attorneys’ time by handling correspondence, reports, and legal documents. Draft letters, collect information, and organize client conferences and meetings. Coordinate special functions and prepare expense reports.</li><li><strong>Calendar Management:</strong></li><li>Maintain the attorney’s calendar by scheduling conferences, teleconferences, and travel. Monitor court appearance dates, pleadings, and filing requirements. Anticipate changes in litigation or transaction preparation.</li><li><strong>Representing the Attorney:</strong></li><li>Communicate, follow up on delegated tasks, and know when to act independently or refer matters to the attorney.</li><li><strong>Revenue Generation:</strong></li><li>Document billable time and reimbursable expenses. Prepare invoices.</li><li><strong>Confidentiality and Historical Reference:</strong></li><li>Maintain client confidence and create historical records through filing systems, meeting transcripts, and evidence documentation.</li></ul><p><br></p>Administrative AssistantWe are looking for an Administrative Assistant to join our team in the non-profit sector based in Coachella, California. The individual will be responsible for a wide range of administrative duties to support departmental operations. This includes maintaining office supplies, data entry, transcription, and responding to customer and staff inquiries. The role also involves meticulous record keeping, data analysis, and assisting in the planning and organization of city-sponsored events.<br><br>Responsibilities:<br>• Undertake a variety of administrative duties including filing, preparing records and monthly reports, and ordering and maintaining office supplies<br>• Perform skilled word processing, data entry, and transcription, displaying independent judgment and discretion in preparing correspondence and reports<br>• Research records within areas of responsibility to prepare and provide follow-up information to customer and staff inquiries<br>• Assist in providing telephone and counter support to the public and staff, explaining procedures, providing general information, and distributing forms and other documents as requested<br>• Respond to public and staff inquiries regarding department and city policies, procedures, and timelines, ensuring compliance and resolving moderate complexity problems within areas of responsibility<br>• Type, originate, format, proofread, and distribute a variety of reports, letters, and memoranda<br>• Organize and maintain various administrative, reference, and follow-up files<br>• Assist in records management and retention function, including scanning, editing, and indexing all official city documents, paperwork, and records<br>• Receive payments and fees from the public in the form of cash and check, issue receipts, post information to departmental, fiscal, or other records, and collect and submit data for reports pertaining to assigned functions<br>• Verify and review forms and reports for completeness and conformance with established regulations and procedures<br>• Assist in planning, organizing, and coordinating city-sponsored events.Administrative Assistant<p>Candidates must have special needs population experience, high acuity population experience, or been exposed to high acuity properties.</p><p><br></p><p>Job Duties:</p><p>• Supervises one Maintenance Technician</p><p>• Maintains a working partnership with local community groups including government officials, law enforcement and fire safety professionals</p><p>• Collects rent, security deposits, makes bank deposits and verifies resident income</p><p>• Ensures timely and accurate re-certifications, both interim and annual</p><p>• Manages delinquent accounts, resident receivables, and petty cash</p><p>• Assists Property Manager with the completion of monthly variance budget reports, annual budget preparation, and monitor fiscal status of the property</p><p>• Obtains all required program certifications, remains current with compliance and regulatory requirements (e.g. Fair Housing, HUD, TCAC, COS), and ensures property and staff are in compliance</p><p>• Completes annual and interim re-certifications accurately and on schedule</p><p>• Assists with completion of MOR/TCAC reviews</p><p>• Maintains property files in accordance with regulatory guidelines and in accordance with MidPen’s policies and procedures (waitlists and software data files)</p><p>• Establishes, executes and monitors a preventative maintenance schedule for each property in liaison with the Facilities Coordinator</p><p>• Coordinates periodic interior and exterior inspections with Preventive Maintenance Lead and maintain property files accordingly</p><p>• Conducts daily inspections to identify maintenance issues in need of correction</p><p>• Initiates maintenance work orders and monitors repair status</p><p>• Ensures turnover of vacant units are completed in three to six days</p><p>• Maintains curb appeal and achieves satisfactory performance</p><p>• Keeps property in compliance with fire/safety codes, hazardous materials regulations and OSHA</p><p>• Ensures emergency preparedness procedures are in place and communicates to residents in case of natural disaster or fire</p><p>• Completes incident reports within 24 hours of incident and sends documentation to Human Resources</p><p>• Coordinates employee accident reports, conducts building site reviews and provides policies/ procedures to new tenants</p><p>• Processes evictions in compliance with regulatory guidelines, court orders and/or upon direction by Property Manager</p><p>• Participates in staff hiring decisions and conducts site operations for new employees</p><p>• Conducts performance reviews according to MidPen policy; meets with staff monthly to provide performance feedback</p><p>• Completes required company specific training within designated timeframe</p><p>• Perform other duties as assigned</p><p><br></p><p><br></p>Administrative Assistant<p>We are seeking an individual who is comfortable dealing with daily interactions with community members, for the position of Community Standards Officer. The incumbent will work directly with homeowners, enforcing community standards such as yard maintenance and home aesthetics. The successful candidate will bring a calm, firm hand to interactions, which can sometimes be emotionally charged.</p><p>Responsibilities:</p><ul><li>Interact with homeowners either onsite or via phone, addressing their queries and concerns.</li><li>Enforce community standards and communicate violations to homeowners in a sensitive and effective manner.</li><li>Document all interactions and actions taken using Microsoft Word and Excel.</li><li>Provide repetitive information patiently and constructively.</li><li>Work closely and harmoniously with the Community Standards team.</li><li>Conduct regular community assessments, noting areas of compliance and non-compliance.</li><li>Assist in the development of community policies and regulations.</li></ul><p>Qualifications:</p><ul><li>Excellent communication skills and the ability to handle stressful situations with grace and composure.</li><li>Proficiency in Microsoft Word and Excel.</li><li>Strong organizational skills and attention to detail.</li><li>High level of patience and empathy.</li><li>Conflict resolution skills.</li><li>Experience in a community-based role is a plus.</li></ul><p>Training will be provided by our experienced Community Standards team. This is initially a temporary position, but there is potential for permanent employment depending on the candidate’s performance.</p><p>To apply for this position, please send us your resume and cover letter detailing your experience with community work and how you handle challenging situations. Applications will be processed on a rolling basis until the position is filled.</p><p>We look forward to hearing from you!</p>