59 results for Senior Administrative Assistant

Administrative Assistant We are offering an opportunity in the retail industry for an Administrative Assistant to join our team in Charlotte, North Carolina. This role will involve a variety of administrative tasks, such as answering inbound and outbound calls, data entry, and managing email correspondence. The role also involves customer service and receptionist duties, and requires proficiency in Microsoft Excel, Outlook, PowerPoint, and Word. Responsibilities: • Answering inbound and outbound calls, directing calls as necessary • Greeting visitors and providing excellent customer service • Managing data entry tasks and maintaining accurate records • Handling email correspondence and adding notes to customer accounts when necessary • Reviewing sales brochures for low inventory and reordering as needed • Organizing open order file cabinets and transferring files to paid file cabinets • Scheduling appointments and performing general administrative duties • Filing documents and maintaining an organized work environment • Using Microsoft Excel, Outlook, PowerPoint, and Word to perform various tasks • Providing administrative support to the sales department

Administrative Assistant We have an exciting opportunity for an Administrative Assistant in Naperville, Illinois. The successful candidate will perform a variety of administrative tasks in a dynamic workplace environment, supporting both the office and the President. This role is perfect for a recent college graduate or an experienced Administrative Assistant. Apply today! Responsibilities:• Organize and schedule meetings and manage calendar • Book travel arrangements• Produce and edit emails, memos, and daily correspondence• Organize mail and sort• Maintain Files• Monitor and order office supplies • Answer phone calls and help customers with any questions

Administrative Assistant We are in search of an Administrative Assistant to join our clients team in St. Louis Park, Minnesota. This role is essential to supporting the project managers in the realm of sustainable real estate development and consulting. The Administrative Assistant will be responsible for a wide range of duties, including maintaining online systems, assisting with project documentation, and coordinating events. This role is located in a shared office space and provides a unique opportunity to contribute to a green and sustainable future. This is a contract-to-hire opportunity! Responsibilities:• Collecting and sorting mail as part of daily tasks• Cleaning up online folder systems and maintaining their organization• Assisting with the creation and maintenance of templates• Updating case studies and project experiences• Tracking documents and creating lists of missing items for follow up• Assisting in the maintenance of the online CRM system• Tracking and maintaining insurance policies, including reaching out to brokers for proposals• Assisting with communication and helping the team stay on task• Tracking employee licensing requirements and helping to schedule education sessions• Coordinating year-end party and other quarterly and monthly events• Assisting with marketing tasks, including social media posts and website maintenance if interested and capable - not a requirement, but an option if you are interested • Performing data entry tasks and maintaining proficiency in Microsoft Suite• Answering inbound calls and managing email correspondence• Maintaining a proactive and self-motivated approach to work

Executive/personal admin We are in search of a meticulous and efficient executive/personal administrative assistant to support a dynamic president/CEO of a well-funded start up in eastern Bucks County PA. Responsibilities:• Oversee and manage complex travel plans, itineraries, and agendas.• Maintain the executive's calendar, schedule appointments, and coordinate meetings.• Anticipate the executive's needs and stay one step ahead in planning and organizing.• Handle and prioritize incoming communications, including emails, phone calls, and correspondence.• Prepare and edit reports, presentations, and other necessary documents.• Handle confidential information with discretion and professionalism.• Coordinate special projects and events as required.• Assist in personal tasks and errands for the executive to ensure their schedule runs smoothly.• Support sales activities by preparing sales documents, tracking leads, and managing customer relationships.• Perform other administrative tasks to support the daily operations of the start-up companies.

Office Assistant We are seeking an Office Assistant to join our client in Glen Allen, Virginia. The successful candidate will be responsible for managing various office tasks, ensuring smooth and efficient operations. The role involves handling a wide range of responsibilities, from processing mail to maintaining office supplies and assisting with company events. Responsibilities: • Answering and directing phone calls to the appropriate parties• Managing the front desk sign-in sheet and greeting visitors• Processing incoming and outgoing mail, including UPS packages• Tracking and ordering office supplies as needed• Organizing lunches for meetings and assisting with company events• Maintaining a clean and organized office environment, including checking copiers for paper and tidying counters• Assisting with the creation and distribution of client gift baskets• Distributing safety supplies and making maintenance calls as needed• Processing subcontracts, including drafting, distributing, and following up• Utilizing various software including Microsoft Excel

Administrative Assistant We are seeking a dedicated and resourceful Administrative Assistant to join our team in the media industry in New York. In this role, you will be expected to manage heavy calendaring, expense reports, and travel arrangements. Additionally, you will assist in organizing catering for meetings and events and contribute to the clean up afterwards. This role offers a short term contract employment opportunity. Responsibilities: • Manage complex calendars, ensuring all appointments and meetings are accurately scheduled and attended • Prepare and process expense reports in a timely and accurate manner • Organize travel arrangements including flight and hotel bookings • Arrange for catering services for meetings and events as required • Assist with the clean up after meetings and events to ensure the workspace remains tidy and organized • Utilize Google Suite and Workday for administrative tasks • Apply background in Journalism, if applicable, to enhance performance in the role • Maintain a consistent presence in the office for three days per week, adhering to hybrid working arrangements.

Administrative Assistant We are offering a unique opportunity for an Administrative Assistant in the Housing Association industry, located in Baltimore, Maryland. The role primarily involves administrative and clerical work for the Internal Audits and Investigations Unit. This is a contract employment opportunity that requires a range of skills including MS Outlook, HR (Human Resources), Customer Service, MS Excel, Data Entry Alphanumeric, and MS Word. Responsibilities: • Oversee the workflow of the Internal Audits and Investigations Unit and staff, ensuring smooth operations • Scheduling meetings as per requirement, facilitating effective time management • Manage and compose memos, letters, investigative and audit reports, ensuring clear and effective communication • Provide excellent customer service by greeting visitors, answering telephone inquiries from staff, outside organizations, and the general public • Direct visitors and telephone calls to appropriate personnel, ensuring efficient communication flow • Sort and distribute office mail, ensuring timely receipt and response to all correspondence • Assist the Director and Investigators with special assignments as needed, providing support and assistance • Maintain all office equipment, ensuring it's in good working condition for optimal productivity • Create a monthly front desk calendar, ensuring organized scheduling • Support the office by managing the front desk, performing data entry tasks, and utilizing MS Word.

Executive Assistant We are in search of an Executive Assistant to be based in Washington, District of Columbia. This role involves offering administrative and project management support, primarily to the CEO and EVP. The successful candidate will have the chance to engage with stakeholders, manage complex calendars, and handle travel arrangements. This job offers a contract to hire employment opportunity. Responsibilities: • Handle calendar management efficiently, including scheduling appointments and meetings. • Provide administrative support for various projects, ensuring all tasks are completed in a timely manner. • Offer consistent support to the CEO and EVP, assisting them in their daily operations. • Manage expense reporting, ensuring all financials are accurate and up-to-date. • Organize travel arrangements, coordinating flights, accommodation, and other necessities. • Prepare for meetings, ensuring all necessary materials are ready and available. • Handle email correspondence, ensuring all communications are answered promptly and professionally. • Interact with stakeholders, maintaining a professional and positive relationship. • Utilize skills in Concur, CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and Calendar Management. • Manage documentation and correspondence related to the C-Suite. • Oversee scheduling appointments and calendar management. • Arrange travel and manage all related logistics.

Administrative Assistant We are offering a contract employment opportunity for a meticulous Administrative Assistant in New York, New York. This role is primarily based in the administrative field and will include both remote and in-person work. The successful candidate will be tasked with a variety of administrative duties, including data entry, customer service, and scheduling appointments. Responsibilities: • Handle inbound and outbound calls, attending to customer inquiries and concerns • Provide exceptional customer service, ensuring all interactions are carried out professionally and promptly • Carry out data entry tasks, ensuring accuracy and efficiency in all administrative records • Manage email correspondence, maintaining a high level of professionalism and responsiveness • Schedule appointments, ensuring a smooth and organized operation • Utilize Microsoft Excel, Outlook, PowerPoint, and Word to carry out tasks and maintain records • Ensure all tasks are carried out in a timely and efficient manner, maintaining a high level of productivity • Resolve any issues or inquiries related to customer credit applications and accounts • Monitor customer credit accounts, taking necessary action to collect delinquent payments • Maintain accurate customer credit records, ensuring all information is up-to-date and accurate.

Administrative Assistant We are offering a short term contract employment opportunity in the Non-Profit industry, based in NEWPORT NEWS, Virginia, United States. This role is for an Administrative Assistant who will be a vital part of our Human Services department. You will be tasked with assessing family needs, processing case notes, and managing various administrative tasks in a highly organized and detail-oriented manner. Responsibilities: • Handle administrative tasks such as data entry, scheduling appointments, and email correspondence efficiently. • Use Microsoft Excel, Microsoft Outlook, and Microsoft Word to manage workload, maintain records, and communicate effectively. • Deliver excellent customer service in all interactions with families and other stakeholders. • Carry out detailed assessments of family needs to inform case management. • Process case notes meticulously, ensuring all relevant information is accurately recorded. • Use your University Degree background and previous social work or human services experience to inform decision-making and problem-solving. • Collaborate with the team to ensure all tasks are completed accurately and in a timely manner. • Keep up-to-date with industry trends and best practices to continually improve service delivery.

Administrative Assistant We are looking for a diligent and competent Administrative Assistant to join our team in Oklahoma City, Oklahoma. This role offers a contract-to-hire employment opportunity and is primarily focused on providing backup and support to our dispatching team. The Administrative Assistant will be an instrumental part of our team, ensuring smooth operations by managing inbound and outbound calls, scheduling appointments, and handling data entry tasks. Responsibilities: • Answer inbound calls and direct them to the appropriate department or individual • Assist with dispatching tasks as needed, providing support to ensure efficient operations • Manage data entry tasks, ensuring accuracy and attention to detail • Handle email correspondence, responding to inquiries in a timely and professional manner • Schedule appointments and manage calendars, ensuring all individuals are aware of upcoming commitments • Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to complete tasks and manage information • Provide exceptional customer service, addressing inquiries and resolving issues promptly • Aid in the coordination of inbound and outbound calls, ensuring effective communication channels • Assist with other administrative tasks as needed, contributing to the smooth operation of our team.

Administrative Assistant We are offering a contract to permanent employment opportunity for an Administrative Assistant in the Construction/Contractor industry based in Montgomery, Alabama, United States. This role entails managing inbound calls, providing customer service, and performing data entry tasks in a casual construction type environment. You will also handle email correspondence and some administrative work for on-site project managers. Responsibilities: • Answer and manage inbound calls in a detail oriented and efficient manner • Deliver high-quality customer service, addressing and resolving customer inquiries • Perform data entry tasks accurately, updating and maintaining customer information • Manage email correspondence with clients, ensuring timely and appropriate responses • Assist on-site project managers with administrative tasks as needed • Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to complete tasks and manage information • Schedule appointments and organize meetings for project managers • Handle both inbound and outbound calls, maintaining excellent communication with clients and team members.

Executive Assistant A company based out of The Woodlands is seeking an Executive Assistant for a remote opportunity. This will be a contract to hire opportunity and will require a minimum of 10 years’ experience supporting C-Suite Executives. If you are interested and qualified in this role, please apply today! Responsible for all activities related to executing the annual company meetings. The company meeting draws a global audience and allows attendees to share research, explore new ideas, build career opportunities, and collaborate on future projects. More than 35 organizations meet under the company banner to conduct society/organization business, contribute to the scientific/scholarly program, and provide networking and learning opportunities for their members and the broad community. Position Summary: The Executive Assistant (EA) works directly with the Executive Director and Meeting Director to ensure the strategic goals and programmatic initiatives of the company are met. As a key daily contributor to the leadership team, the EA provides administrative support to the Executive Director, Meeting Director, Board of Directors and Board appointed committees and task forces. The EA develops and carries out operational plans necessary for a wide range of activities as noted in the Key Responsibilities below. The position is full time, fully remote, and requires occasional travel (~ 4-6 trips per year). Key Responsibilities Provide administrative support to Executive Director and COMPANY Meeting Director, through scheduling of calls and calendar invitations and tracking completion of action itemsSchedule calls and meetings with governance, faculty leadership, and vendors as needed for strategic growth and driven initiatives.Maintain a deep understanding of the company strategic goals and programmatic initiatives; with Executive Team develop and carry out project plan to achieve these; track performance to schedule or metricsCreate reports, charts, documentation of company meeting outcomes, procedures or policies, presentation slidesWork closely with the Executive Director and/or Meeting Director to prepare and plan for monthly Board-driven committee and sub-committee planning calls, as needed.Administrative support of timelines, agendas and meeting needs for the Program Committee, Workshop Committee, and Presidential Plenary Planning Work Group.Arrange and manage board travel logistics, budgets and reimbursementsClear, professional communication with stakeholders by phone, email and social media platforms; rapid escalation of problems or issues to ensure timely awareness and resolution.Works closely with the team to provide detailed information and guidance to external vendors (hotels, venues, graphic design, marketing, caterers, etc.) to ensure performance expectations and timelines are met; negotiate with service providers to align with event budgets and to ensure maximum valueResearch and analyze potential partners/suppliers, market trends as needed.

Administrative Assistant We are offering a job opportunity for an Administrative Assistant in MANHASSET, New York. The role involves performing typing and data entry tasks to support the operations within the telecom industry. The workplace environment is fast-paced and requires a high level of attention to detail. Responsibilities: • Type correspondence, reports, memos, and other documents from various sources. • Enter data into computer systems and databases accurately and promptly. • Format documents according to established guidelines. • Proofread typed documents for errors and inconsistencies. • Maintain both electronic and physical filing systems for documents and records. • Organize and index files for easy retrieval and reference. • Communicate effectively with team members and supervisors regarding assignments. • Respond to inquiries and requests for information in a timely manner. • Ensure the accuracy and completeness of typed documents and data entry tasks. • Provide administrative support to other departments as needed, including copying, scanning, and filing documents. Skills: • Answering Inbound Calls • Customer Service • Data Entry • Email Correspondence • Inbound Outbound Calls • Proficiency in Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word • Ability to Schedule Appointments.

Office Assistant We are offering a contract to hire employment opportunity for an Office Assistant in the Agriculture industry, based in VISALIA, California. Our team is seeking a highly organized and detail-oriented individual, who will be tasked with a range of responsibilities, from processing customer credit applications to maintaining accurate customer credit records. For more information call Yohana Roman 559-312-1064 or Andrea Alva 559-365-7048 Responsibilities:• Process customer credit applications accurately and efficiently• Maintain accurate customer credit records• Monitor customer credit accounts and take appropriate actions to collect delinquent payments• Display strong knowledge of Microsoft Office, particularly Excel and Word• Demonstrate strong customer service skills in all interactions• Perform filing and data entry tasks accurately and efficiently• Exhibit self-motivation and attention to detail in all tasks• Communicate effectively over the phone, as regular contact with our CEO is required• Utilize bilingual skills, if available, to better assist a diverse customer base• Use Excel formulas to process and analyze data effectively.

Administrative Coordinator ***THIS IS AN ONSITE POSITION*** If you love building solid customer relationships, this Administrative Coordinator Assistant position via Robert Half, might be for you. This Administrative position is an excellent career opportunity for an articulate, highly-skilled candidate. If you're looking for a long-term contract / temporary to hire engagement, a non traditional start time, and can work in Federal Way, WA this could be the position for you! This position is perfect for candidates looking to work in a dynamic, rapidly-changing environment. Your responsibilities in this role - Welcome and greet new employees to program - Support new employee with digital onboarding - Capture digital signatures - Answer inquiries - Ensure all documents are complete - Field and send out send written business correspondence - Contribute accurate, friendly customer service in a timely fashion - Ability to navigate multiple screens and software's to support intake process - Field and send out send written business correspondence - Contribute accurate, friendly customer service in a timely fashion

Executive Assistant We are in search of an Executive Assistant to join our team in the Printing/Publishing industry based in Camarillo, California. This role offers a contract to permanent employment opportunity. The position will involve managing compliance procedures, overseeing financial records, providing administrative support, maintaining an organized office environment, and fostering effective communication within the team. Responsibilities: • Oversee the adherence to compliance procedures and conduct internal audits for compliance verification. • Manage and maintain meticulous financial records, ensuring their timely and accurate processing. • Provide administrative support to field and sales representatives, including coordinating schedules and preparing sales materials. • Manage office environment efficiently, addressing maintenance needs promptly, and ensuring operational efficiency. • Serve as a reliable point of contact for inquiries, fostering effective communication and collaboration within the team and with external contacts. • Utilize skills in Concur, Administrative Assistance, Administrative Office, Office Functions, Office Calendar, and Executive Meetings to perform tasks effectively.

Executive Assistant We are offering a contract to permanent employment opportunity for an Executive Assistant in the non-profit industry based in Eugene, Oregon. The role involves providing administrative support and assistance to the President and CEO, serving as a liaison between the President & CEO, key executives, staff, Board and public, and coordinating key Board support logistics. Responsibilities: • Assist in the efficient operation of the Executive Office by providing administrative support to the President and CEO. • Serve as a liaison between the President & CEO, key executives, staff, Board and the public. • Coordinate Board support logistics and maintain confidentiality of all sensitive information and materials. • Compose and produce information for the executive office and conserve President and CEO’s time by staying current on Eugene and Branch happenings, country programs, events, and other issues related to the Executive Department. • Screen and respond as appropriate to calls, correspondence, and other inquiries, and communicate accurate and timely information to the Board. • Maintain accurate executive files, including Board minutes, Articles of Incorporation and Bylaws, confidential Executive files and correspondence. • Assist the President and CEO in monitoring and achieving objectives by tracking performance objectives and outcomes, activities, timelines, and agreed decisions. • Manage travel itinerary by planning schedules, making reservations for travel and lodging for the President and CEO, the Board and others as assigned by CEO, including visa/passport coordination and other logistical duties. • Coordinate Board Meetings and related events by making all necessary arrangements, including lodging, food, and equipment. • Assist in the Board governance of the organization by coordinating the development and logistics of Board member educational and involvement activities. • Provide positive public relations by representing the President & CEO as needed at internal and external functions and serving as the President and CEO’s liaison with various constituencies.

Office Assistant We are offering a short-term contract employment opportunity for an Office Assistant in Clinton, Maine. The role involves a mix of administrative and clerical duties in a fast-paced setting. The Office Assistant will be responsible for document review, follow-ups on paperwork, and working independently in a highly organized manner. Proficiency in Microsoft Office Suite is a must, along with a keen attention to detail. Responsibilities:• Regularly follow up on various paperwork to ensure timely completion of tasks• Work independently in a fast-paced environment, maintaining efficiency and productivity• Proficiently use Microsoft Office Suite for various tasks and projects• Pay close attention to detail in all tasks to avoid errors and ensure accuracy• Perform various clerical duties as needed, contributing to the smooth running of the office• Provide excellent customer service, resolving inquiries and providing assistance where necessary• Utilize data entry skills to maintain and update various databases• Handle correspondence in a timely and professional manner.

Office Assistant We are offering a contract to permanent employment opportunity in EUGENE, Oregon, 97403-1620, United States, for the role of an Office Assistant. This role is part of the local synagogue and involves a variety of administrative and customer service tasks. Responsibilities: • Provide a warm and friendly greeting to all members, guests, and visitors who come to the synagogue • Handle incoming calls and emails in a detail oriented manner, directing them to the appropriate staff members and taking messages as necessary • Assist visitors in the synagogue's gift shop, providing support with their purchases and inquiries • Serve as an assistant to the Executive Director, managing incoming emails, scheduling appointments, and performing various administrative tasks • Support the planning and execution of synagogue events, including setup, registration, and coordination as required • Utilize Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and Microsoft Word for various office functions • Deliver high-quality customer service to all members and visitors.

Executive Travel Coordinator There is an opening at a growing, dynamic firm for a professional, highly-skilled Executive Travel (Private) Coordinator. This role is in the Investment Management/Companies industry. For this Executive Assistant position, we need candidates who can maintain various administrative duties for executive management. Candidates looking for Executive Travel (Private) Coordinator. opportunities will be interested in this long-term contract / temporary position in the Fort Worth, Texas area. How you will make an impact - Coach and be responsible for other support staff and customer relations - Arrange reports and financial data - Forming presentations - Vet calls - Schedule travel and meeting arrangements

Executive Assistant/Admin We are offering a contract to hire employment opportunity for an Executive Assistant in the non-profit industry, specifically within the housing sector. The role is based in San Pedro, California, and will involve supporting the Executive Director in their day-to-day tasks. Responsibilities: • Manage the Executive Director's schedule, ensuring efficient calendar management • Act as a liaison between the Executive Director and other staff or external contacts • Handle correspondence including answering phones, sorting mail, and creating weekly newsletters • Ensure efficient meeting coordination, from arranging logistics to drafting meeting agendas and taking minutes • Carry out banking tasks such as making deposits • Maintain an organized filing system and manage day-to-day administrative tasks • Assist in coordinating team schedules and work arrangements • Welcome and direct visitors on the administrative floor.

Office Assistant We are offering a contract employment opportunity for an Office Assistant in the non-profit sector, located in Washington, District of Columbia. The role involves a variety of administrative tasks and interaction with internal staff. The ideal candidate will have proficiency in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and possess clerical skills, customer service skills, and data entry skills. Responsibilities: • Review and switch priority level for client accounts • Handle database management tasks effectively • Interact with internal staff regularly and professionally • Participate in project-based work • Process customer credit applications accurately and efficiently • Maintain accurate customer credit records • Monitor customer credit accounts and take appropriate action to collect delinquent payments • Deliver excellent customer service in all interactions • Perform clerical duties and data entry tasks efficiently.

Executive Assistant We are assisting a growing investment company with their search for an organized and detail-oriented Executive Assistant. Key responsibilities include managing the executive calendar and inbox, collaboration with various teams, drafting and editing documents, maintaining a database of usernames and passwords for the executive, and greeting visitors. You may also need to collaborate and ensure that personal tasks are taken care of and assist with any IT needs. Requirements:The ideal candidate should have a High School Diploma or GED, although a Bachelor’s degree is strongly preferred. 5+ years of Executive Assistant experience is desired, or a minimum of 5 years of experience in supporting administrative roles. Strong interpersonal, oral and written communication skills are expected. The candidate must be organized and have good time management skills, with the ability to work a flexible schedule. This position requires an entrepreneurial mindset, with a focus on being self-motivated, inquisitive, and operating on trust. Finally, the candidate should possess high integrity with a neat, well-groomed, professional appearance.

Admin Generalist Our client is seeking an Administrative Assistant to join our team in San Antonio, Texas. In this role, you will perform various administrative tasks and customer service duties within a credit union setting. This role offers a contract to hire employment opportunity, allowing you to showcase your skills in a dynamic financial environment. Responsibilities:• Provide exceptional customer service to credit union members.• Perform clerical tasks including routine correspondence and form processing.• Verify and maintain records and reports for accuracy and completeness.• Complete financial transactions with precision and attention to detail.• Learn and understand financial terms to effectively communicate with members and colleagues.• Utilize strong organizational and time management skills to manage multiple tasks.• Use mathematical calculations for financial transactions.• Exhibit strong listening skills to understand and meet member needs.• Utilize Microsoft Word, Excel, and Outlook for various administrative tasks.• Draw on experience in the Federal Credit Union, Financial Institutions, Banking Industry, and Administrative Assistance to perform tasks efficiently and effectively.

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