83 results for Seniorexecutive Legal Secretary 12 Years Experience

Litigation Paralegal / JD (WHITE PLAINS) Our Client, a Civil Litigation Firm focused on Education Law, is seeking a dedicated and reliable Contract Paralegal / Recent Law Graduate to assist on a SHORT-TERM contract role (2-3 weeks). The candidate will be directly assisting the Lead Attorney during a trial. The candidate will be reporting to the White Plains Court House for a 2-week trial. Job duties include assisting the attorney with pulling exhibits, taking notes, retrieving files, etc. The ideal candidate will have 3+ years of Civil Litigation experience (trial experience a plus) OR be a recent law school graduate. This is an exciting opportunity to gain first-hand trial experience! If interested and available in mid-late June, please send resume in Microsoft Word to Dawn.Tatz AT RobertHalf

Administrative Assistant We are seeking an individual who is comfortable dealing with daily interactions with community members, for the position of Community Standards Officer. The incumbent will work directly with homeowners, enforcing community standards such as yard maintenance and home aesthetics. The successful candidate will bring a calm, firm hand to interactions, which can sometimes be emotionally charged.Responsibilities:<ul><li>Interact with homeowners either onsite or via phone, addressing their queries and concerns.</li><li>Enforce community standards and communicate violations to homeowners in a sensitive and effective manner.</li><li>Document all interactions and actions taken using Microsoft Word and Excel.</li><li>Provide repetitive information patiently and constructively.</li><li>Work closely and harmoniously with the Community Standards team.</li><li>Conduct regular community assessments, noting areas of compliance and non-compliance.</li><li>Assist in the development of community policies and regulations.</li></ul>Qualifications:<ul><li>Excellent communication skills and the ability to handle stressful situations with grace and composure.</li><li>Proficiency in Microsoft Word and Excel.</li><li>Strong organizational skills and attention to detail.</li><li>High level of patience and empathy.</li><li>Conflict resolution skills.</li><li>Experience in a community-based role is a plus.</li></ul>Training will be provided by our experienced Community Standards team. This is initially a temporary position, but there is potential for permanent employment depending on the candidate’s performance.To apply for this position, please send us your resume and cover letter detailing your experience with community work and how you handle challenging situations. Applications will be processed on a rolling basis until the position is filled.We look forward to hearing from you!

Paralegal Corporate Paralegal Our client, a leading National Residential Real Estate Company located in the South Denver area is looking for a Corporate Paralegal who has 4 plus years of experience working as a corporate and some litigation management paralegal within a corporate legal department. The corporate paralegal will be responsible for drafting corporate resolutions and minutes, monitoring compliance with filing requirements, setting up corporate entities, supporting the board of directors, and administering the corporate annual reporting of the company is required for this position. Submission of secretary of state filings, contract management, and corporate compliance management experience is required. Prior, litigation experience is preferred for this position. Paralegal certification and or a Bachelor's Degree is highly preferred to be successful in this position. If you are qualified for this position, please send your resume to mala.saraogi@roberthalf[dot][com] for immediate consideration!

Sr. Administrative Assistant Our client has a short-term contract employment opportunity for a Sr. Administrative Assistant in SAN ANTONIO, Texas. In this role, you will be responsible for providing comprehensive administrative support, including organizing meetings and events, maintaining documentation, and overall office management. This position plays a critical role in the efficient operation of our organization. Responsibilities:• Plan and schedule meetings, including arranging for facilities and catering when needed• Create and distribute meeting minutes to ensure all attendees have access to the key points and action items• Organize events, coordinating logistics, and ensuring smooth execution• Undertake a range of other administrative duties as assigned by the management• Utilize Microsoft Office Suites, including Word, Excel, and Outlook, for day-to-day tasks• Manage corporate calendar, ensuring all important dates and events are accurately recorded and communicated• Handle correspondence, ensuring all incoming and outgoing communications are managed appropriately• Support the C-suite executives in their daily administrative tasks• Use Concur and About Time software for various administrative tasks• Maintain accurate documentation, ensuring all files and records are kept up to date and in compliance with company policies.

Executive Assistant We are offering a contract to permanent employment opportunity for an Executive Assistant in the non-profit industry based in Eugene, Oregon. The role involves providing administrative support and assistance to the President and CEO, serving as a liaison between the President & CEO, key executives, staff, Board and public, and coordinating key Board support logistics. Responsibilities: • Assist in the efficient operation of the Executive Office by providing administrative support to the President and CEO. • Serve as a liaison between the President & CEO, key executives, staff, Board and the public. • Coordinate Board support logistics and maintain confidentiality of all sensitive information and materials. • Compose and produce information for the executive office and conserve President and CEO’s time by staying current on Eugene and Branch happenings, country programs, events, and other issues related to the Executive Department. • Screen and respond as appropriate to calls, correspondence, and other inquiries, and communicate accurate and timely information to the Board. • Maintain accurate executive files, including Board minutes, Articles of Incorporation and Bylaws, confidential Executive files and correspondence. • Assist the President and CEO in monitoring and achieving objectives by tracking performance objectives and outcomes, activities, timelines, and agreed decisions. • Manage travel itinerary by planning schedules, making reservations for travel and lodging for the President and CEO, the Board and others as assigned by CEO, including visa/passport coordination and other logistical duties. • Coordinate Board Meetings and related events by making all necessary arrangements, including lodging, food, and equipment. • Assist in the Board governance of the organization by coordinating the development and logistics of Board member educational and involvement activities. • Provide positive public relations by representing the President & CEO as needed at internal and external functions and serving as the President and CEO’s liaison with various constituencies.

Executive Assistant A company based out of The Woodlands is seeking an Executive Assistant for a remote opportunity. This will be a contract to hire opportunity and will require a minimum of 10 years’ experience supporting C-Suite Executives. If you are interested and qualified in this role, please apply today! Responsible for all activities related to executing the annual company meetings. The company meeting draws a global audience and allows attendees to share research, explore new ideas, build career opportunities, and collaborate on future projects. More than 35 organizations meet under the company banner to conduct society/organization business, contribute to the scientific/scholarly program, and provide networking and learning opportunities for their members and the broad community. Position Summary: The Executive Assistant (EA) works directly with the Executive Director and Meeting Director to ensure the strategic goals and programmatic initiatives of the company are met. As a key daily contributor to the leadership team, the EA provides administrative support to the Executive Director, Meeting Director, Board of Directors and Board appointed committees and task forces. The EA develops and carries out operational plans necessary for a wide range of activities as noted in the Key Responsibilities below. The position is full time, fully remote, and requires occasional travel (~ 4-6 trips per year). Key Responsibilities Provide administrative support to Executive Director and COMPANY Meeting Director, through scheduling of calls and calendar invitations and tracking completion of action itemsSchedule calls and meetings with governance, faculty leadership, and vendors as needed for strategic growth and driven initiatives.Maintain a deep understanding of the company strategic goals and programmatic initiatives; with Executive Team develop and carry out project plan to achieve these; track performance to schedule or metricsCreate reports, charts, documentation of company meeting outcomes, procedures or policies, presentation slidesWork closely with the Executive Director and/or Meeting Director to prepare and plan for monthly Board-driven committee and sub-committee planning calls, as needed.Administrative support of timelines, agendas and meeting needs for the Program Committee, Workshop Committee, and Presidential Plenary Planning Work Group.Arrange and manage board travel logistics, budgets and reimbursementsClear, professional communication with stakeholders by phone, email and social media platforms; rapid escalation of problems or issues to ensure timely awareness and resolution.Works closely with the team to provide detailed information and guidance to external vendors (hotels, venues, graphic design, marketing, caterers, etc.) to ensure performance expectations and timelines are met; negotiate with service providers to align with event budgets and to ensure maximum valueResearch and analyze potential partners/suppliers, market trends as needed.

Administrative Assistant We are providing an opportunity for an experienced Administrative Assistant to join our team in San Francisco, California. In this role, you will be responsible for maintaining our small office environment, managing scheduling for our partners, and ensuring the smooth operation of office functions. This role is particularly suited to individuals with strong organizational and customer service skills. Responsibilities: • Coordinate and manage scheduling and rescheduling for partners based in San Francisco.• Maintain an efficient and flexible scheduling practice to accommodate the dynamic needs of a small office environment. • Oversee the upkeep and cleanliness of conference rooms, including managing refreshments.• Provide support at the reception area, ensuring smooth office operations.• Maintain the office for a small team, ensuring a tidy and productive work environment.• Utilize Microsoft Office Suite to manage schedules, data entry, and email correspondence.• Handle both inbound and outbound calls, demonstrating strong customer service skills.• Manage the scheduling of appointments using scheduling software. • Ensure all tasks are completed with a high level of attention to detail. • Adapt quickly to changing office needs and responsibilities. This role offers a short-term contract employment opportunity. If you are interested in this role, please reach out to Nick Mussman at 415.276.0358.

Administrative Assistant We have an exciting opportunity for an Administrative Assistant in Naperville, Illinois. The successful candidate will perform a variety of administrative tasks in a dynamic workplace environment, supporting both the office and the President. This role is perfect for a recent college graduate or an experienced Administrative Assistant. Apply today! Responsibilities:• Organize and schedule meetings and manage calendar • Book travel arrangements• Produce and edit emails, memos, and daily correspondence• Organize mail and sort• Maintain Files• Monitor and order office supplies • Answer phone calls and help customers with any questions

Office Assistant We are offering a short-term contract employment opportunity for an Office Assistant in Clinton, Maine. The role involves a mix of administrative and clerical duties in a fast-paced setting. The Office Assistant will be responsible for document review, follow-ups on paperwork, and working independently in a highly organized manner. Proficiency in Microsoft Office Suite is a must, along with a keen attention to detail. Responsibilities:• Regularly follow up on various paperwork to ensure timely completion of tasks• Work independently in a fast-paced environment, maintaining efficiency and productivity• Proficiently use Microsoft Office Suite for various tasks and projects• Pay close attention to detail in all tasks to avoid errors and ensure accuracy• Perform various clerical duties as needed, contributing to the smooth running of the office• Provide excellent customer service, resolving inquiries and providing assistance where necessary• Utilize data entry skills to maintain and update various databases• Handle correspondence in a timely and professional manner.

Paralegal We are seeking a skilled Paralegal to join our legal department in CHICAGO, Illinois. This role entails providing advanced level application and document support for lawyers and staff, producing a variety of documents, and working efficiently under deadlines. The successful candidate will be proficient in software used in a legal environment and will have a strong understanding of legal format and terminology. Responsibilities: • Proofread, edit, format, and finalize various types of documents (legal and non-legal) using MS Word, PowerPoint, Excel, and Adobe Acrobat • Create comparison documents using Litera, CompareDocs, and Microsoft Office Native Comparison functions • Diagnose, troubleshoot, and correct problem documents using BigHand and DocXTools • Develop OFT email files in MS Outlook • Convert documents from one application to another using Adobe Acrobat and/or Kofax • Provide Vuture support to draft invitations and announcements • Manage, share, and collaborate using NetDocs • Provide SharePoint support for intranet pages • Contribute to the drafting of specifications, policies, and processes • Perform quality assurance, quality checking, and user testing as needed • Assist callers via remote assistance • Perform or facilitate translations and transcriptions • Perform data entry and analysis services • Provide support for other specialized legal software

Executive/personal admin We are in search of a meticulous and efficient executive/personal administrative assistant to support a dynamic president/CEO of a well-funded start up in eastern Bucks County PA. Responsibilities:• Oversee and manage complex travel plans, itineraries, and agendas.• Maintain the executive's calendar, schedule appointments, and coordinate meetings.• Anticipate the executive's needs and stay one step ahead in planning and organizing.• Handle and prioritize incoming communications, including emails, phone calls, and correspondence.• Prepare and edit reports, presentations, and other necessary documents.• Handle confidential information with discretion and professionalism.• Coordinate special projects and events as required.• Assist in personal tasks and errands for the executive to ensure their schedule runs smoothly.• Support sales activities by preparing sales documents, tracking leads, and managing customer relationships.• Perform other administrative tasks to support the daily operations of the start-up companies.

Legal Coordinator Robert Half is partnering with a well-known, large firm in Irvine, CA. They are looking for a candidate to help support the execution of theirsummer program, including workflow, events, and training programs! Responsibilities:• Support the execution of the summer program, including managing workflow, organizing events, and coordinating training programs.• Participate in summer program-related events, programs and meetings as needed.• Support campus recruiting and outreach efforts in collaboration with the recruiting team.• Coordinate interview logistics, including but not limited to sending confirmation emails, scheduling meetings, setting up video links and/or making conference room reservations, and preparing necessary materials.• Maintain candidate files in the Applicant Tracking System (ATS).

Executive Assistant/Admin We are offering a contract to hire employment opportunity for an Executive Assistant in the non-profit industry, specifically within the housing sector. The role is based in San Pedro, California, and will involve supporting the Executive Director in their day-to-day tasks. Responsibilities: • Manage the Executive Director's schedule, ensuring efficient calendar management • Act as a liaison between the Executive Director and other staff or external contacts • Handle correspondence including answering phones, sorting mail, and creating weekly newsletters • Ensure efficient meeting coordination, from arranging logistics to drafting meeting agendas and taking minutes • Carry out banking tasks such as making deposits • Maintain an organized filing system and manage day-to-day administrative tasks • Assist in coordinating team schedules and work arrangements • Welcome and direct visitors on the administrative floor.

Administrative Assistant Candidates must have special needs population experience, high acuity population experience, or been exposed to high acuity properties. Job Duties:• Supervises one Maintenance Technician• Maintains a working partnership with local community groups including government officials, law enforcement and fire safety professionals• Collects rent, security deposits, makes bank deposits and verifies resident income• Ensures timely and accurate re-certifications, both interim and annual• Manages delinquent accounts, resident receivables, and petty cash• Assists Property Manager with the completion of monthly variance budget reports, annual budget preparation, and monitor fiscal status of the property• Obtains all required program certifications, remains current with compliance and regulatory requirements (e.g. Fair Housing, HUD, TCAC, COS), and ensures property and staff are in compliance• Completes annual and interim re-certifications accurately and on schedule• Assists with completion of MOR/TCAC reviews• Maintains property files in accordance with regulatory guidelines and in accordance with MidPen’s policies and procedures (waitlists and software data files)• Establishes, executes and monitors a preventative maintenance schedule for each property in liaison with the Facilities Coordinator• Coordinates periodic interior and exterior inspections with Preventive Maintenance Lead and maintain property files accordingly• Conducts daily inspections to identify maintenance issues in need of correction• Initiates maintenance work orders and monitors repair status• Ensures turnover of vacant units are completed in three to six days• Maintains curb appeal and achieves satisfactory performance• Keeps property in compliance with fire/safety codes, hazardous materials regulations and OSHA• Ensures emergency preparedness procedures are in place and communicates to residents in case of natural disaster or fire• Completes incident reports within 24 hours of incident and sends documentation to Human Resources• Coordinates employee accident reports, conducts building site reviews and provides policies/ procedures to new tenants• Processes evictions in compliance with regulatory guidelines, court orders and/or upon direction by Property Manager• Participates in staff hiring decisions and conducts site operations for new employees• Conducts performance reviews according to MidPen policy; meets with staff monthly to provide performance feedback• Completes required company specific training within designated timeframe• Perform other duties as assigned

Executive Assistant We are in search of an Executive Assistant to be based in Washington, District of Columbia. This role involves offering administrative and project management support, primarily to the CEO and EVP. The successful candidate will have the chance to engage with stakeholders, manage complex calendars, and handle travel arrangements. This job offers a contract to hire employment opportunity. Responsibilities: • Handle calendar management efficiently, including scheduling appointments and meetings. • Provide administrative support for various projects, ensuring all tasks are completed in a timely manner. • Offer consistent support to the CEO and EVP, assisting them in their daily operations. • Manage expense reporting, ensuring all financials are accurate and up-to-date. • Organize travel arrangements, coordinating flights, accommodation, and other necessities. • Prepare for meetings, ensuring all necessary materials are ready and available. • Handle email correspondence, ensuring all communications are answered promptly and professionally. • Interact with stakeholders, maintaining a professional and positive relationship. • Utilize skills in Concur, CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and Calendar Management. • Manage documentation and correspondence related to the C-Suite. • Oversee scheduling appointments and calendar management. • Arrange travel and manage all related logistics.

Office Administrator Robert Half is partnering with a wonderful company in Plaquemine, LA that is is seeking an organized and self-motivated Office Administrator who will be responsible for providing administrative support to their office personnel. This candidate will have the opportunity to work closely with leadership to help shape the way we organize and operate our business. The office administrator’s role will include clerical/receptionist duties, assisting with bookkeeping/HR/payroll functions, coordinating meeting/events, and assisting management with special projects. This is a wonderful opportunity to join a friendly, fun, and family-oriented workplace environment.

Administrative Assistant We are offering a contract to hire employment opportunity for a Part-Time Administrative Assistant in Lititz, Pennsylvania. In this role, you will be responsible for various administrative duties in a fast-paced office environment. Your primary responsibilities will include managing incoming calls, processing mail, coordinating events, and providing clerical support across different departments. Responsibilities:• Professionally manage incoming calls and respond to customer inquiries• Process, distribute, and manage incoming and outgoing mail, including invoices, vendor checks, packages, and certified mail• Coordinate and oversee building and equipment maintenance as needed• Maintain appropriate levels of office supplies• Assist in the coordination of company events and manage schedule, emails, and travel arrangements as needed• Support Accounting, HR, & Administration by performing various clerical duties as needed• Assist with coordination of conferences, speaking engagements, presentations, and tours as needed• Proficiently use Microsoft Outlook, Word, PowerPoint, and Excel for various tasks

Paralegal We are looking to hire an experienced Estate Planning Paralegal to join our team in Vienna, Virginia. This role involves meeting with clients, drafting estate planning documents, and potentially handling trust funding. You will report directly to the Principal and owner of the firm, and collaborate with a team of seven individuals, including an associate attorney who focuses more on estate administration and probate. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com]. Responsibilities include: • Meeting with clients to understand their estate planning needs• Drafting comprehensive and accurate estate planning documents • Possibly handling trust funding tasks • Reporting directly to the Principal and owner of the firm• Collaborating with an associate attorney and other team members • Maintaining a friendly and professional demeanor when communicating with clients • Applying 2-3 years of experience in Estate Planning and/or Probate• Utilizing skills in Estate Planning, Probate, Probate & Estate Administration, and Probate Law.

Office Assistant This position will require the candidate to successfully handle multiple assignments and projects simultaneously. A growing firm has partnered with Robert Half and is looking to hire a highly-skilled and motivated Office Assistant to provide support with various administrative duties. If you're a dynamic and ambitious individual, this opportunity might be a great fit for you! An Office Assistant position is currently available in the Minneapolis, Minnesota area. If you're seeking long-term contract / temporary work, this opportunity may be a good fit for you. What you get to do every day - Enter data into electronic applications - File, copy and faxing for various departments - Direct calls appropriately - Maintain office facility Shift Hours: 7:30pm to 4:00am Works Sunday Monday Thursday Friday Saturday. Off Tuesday Wednesday.

Administrative Assistant Robert Half is partnering with a growing construction company that is looking to hire an Administrative Assistant. The Administrative Assistant will report directly to the Project Manager and Owner of this company. Key Responsibilities:<ul><li>Permitting Coordination: Manage and secure permits for all construction projects on a national level, ensuring compliance with local regulations and timely approvals.</li><li>Insurance Management: Process Certificates of Insurance, including filing W9 forms, updating job logs, and ensuring all insurance documentation is current and accurately maintained.</li><li>License Management: Oversee the acquisition and renewal of necessary licenses for various projects, maintaining up-to-date records.</li><li>Contract Administration: Create and manage AIA contracts for approximately 30 different projects annually, ensuring accuracy and adherence to project specifications.</li><li>Notarization: Notarize a variety of documents as needed, ensuring legal and procedural compliance.</li><li>General Office Duties: Perform general office tasks including filing, organization, and ordering office supplies to maintain a well-functioning office environment.</li></ul>This role is 100% in office.

Administrative Assistant We are in search of an Administrative Assistant to join our clients team in St. Louis Park, Minnesota. This role is essential to supporting the project managers in the realm of sustainable real estate development and consulting. The Administrative Assistant will be responsible for a wide range of duties, including maintaining online systems, assisting with project documentation, and coordinating events. This role is located in a shared office space and provides a unique opportunity to contribute to a green and sustainable future. This is a contract-to-hire opportunity! Responsibilities:• Collecting and sorting mail as part of daily tasks• Cleaning up online folder systems and maintaining their organization• Assisting with the creation and maintenance of templates• Updating case studies and project experiences• Tracking documents and creating lists of missing items for follow up• Assisting in the maintenance of the online CRM system• Tracking and maintaining insurance policies, including reaching out to brokers for proposals• Assisting with communication and helping the team stay on task• Tracking employee licensing requirements and helping to schedule education sessions• Coordinating year-end party and other quarterly and monthly events• Assisting with marketing tasks, including social media posts and website maintenance if interested and capable - not a requirement, but an option if you are interested • Performing data entry tasks and maintaining proficiency in Microsoft Suite• Answering inbound calls and managing email correspondence• Maintaining a proactive and self-motivated approach to work

Resident Administrative Assistant If you love mail merging, pivot tables, and presentation design, then we have an Administrative Assistant job for you! Robert Half is hiring an Administrative Assistant, so if you're results-oriented and want to perform various administrative and office support duties, you should consider this opening. You might be interested in this Administrative Assistant position, if you're deeply passionate about growing your career. This Administrative Assistant position might be for you, if you are looking for a long-term contract / temporary position in the Milwaukee, Wisconsin area. Your responsibilities in this role - Tend to word processing, filing, and faxing duties - Greet and direct visitors - Support a variety of projects for other employees - Answer telephone calls

Administrative Assistant Administrative Assistant needed in the Beaumont, TX area for the Office Support of Superintendent and of 5 Schools. This individual must be able to maintain the highest degree of confidentiality, be a self-starter, able to think independently, and able to deal with multiple tasks. In this position, the Administrative Assistant will be coordinating activities, teacher workshops, and meetings, answering phones, distributing mail, and assisting office with whatever is needed. This is a contract to hire position in the Beaumont, Texas area. How you will make an impact - Navigate through word processing, filing, and faxing - Handle telephone calls - Greet and instruct visitors - Back various projects for other employees

Office Assistant We are offering a contract to permanent employment opportunity in EUGENE, Oregon, 97403-1620, United States, for the role of an Office Assistant. This role is part of the local synagogue and involves a variety of administrative and customer service tasks. Responsibilities: • Provide a warm and friendly greeting to all members, guests, and visitors who come to the synagogue • Handle incoming calls and emails in a detail oriented manner, directing them to the appropriate staff members and taking messages as necessary • Assist visitors in the synagogue's gift shop, providing support with their purchases and inquiries • Serve as an assistant to the Executive Director, managing incoming emails, scheduling appointments, and performing various administrative tasks • Support the planning and execution of synagogue events, including setup, registration, and coordination as required • Utilize Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and Microsoft Word for various office functions • Deliver high-quality customer service to all members and visitors.

Office Assistant We are seeking an Office Assistant to join our client in Glen Allen, Virginia. The successful candidate will be responsible for managing various office tasks, ensuring smooth and efficient operations. The role involves handling a wide range of responsibilities, from processing mail to maintaining office supplies and assisting with company events. Responsibilities: • Answering and directing phone calls to the appropriate parties• Managing the front desk sign-in sheet and greeting visitors• Processing incoming and outgoing mail, including UPS packages• Tracking and ordering office supplies as needed• Organizing lunches for meetings and assisting with company events• Maintaining a clean and organized office environment, including checking copiers for paper and tidying counters• Assisting with the creation and distribution of client gift baskets• Distributing safety supplies and making maintenance calls as needed• Processing subcontracts, including drafting, distributing, and following up• Utilizing various software including Microsoft Excel

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