6 results for Executive Assistant in Chicago, IL

Administrative Assistant We have an exciting opportunity for an Administrative Assistant in Naperville, Illinois. The successful candidate will perform a variety of administrative tasks in a dynamic workplace environment, supporting both the office and the President. This role is perfect for a recent college graduate or an experienced Administrative Assistant. Apply today! Responsibilities:• Organize and schedule meetings and manage calendar • Book travel arrangements• Produce and edit emails, memos, and daily correspondence• Organize mail and sort• Maintain Files• Monitor and order office supplies • Answer phone calls and help customers with any questions

Receptionist Robert Half is in the market for an Administrative Assistant for a permanent position with a company. Serving as the Administrative Assistant, you will have a hand in managing legal administrative and office support duties, all with a self-starting mindset. This top-grade legal team in the Chicago, Illinois area is waiting for you to join the team - submit an application now. What you get to do every day - File various office and legal documents - Schedule travel arrangements and process expense reports - Distribute incoming mail according to specified procedures - Help with a diverse group of projects - Generate correspondence - Oversee calendars - Word processing, filing, and faxing documents - Respond to incoming telephone calls - Provide support to other administrative staff with overflow work, including word processing, data entry and Internet research tasks - Help greet and direct visitors - Oversee inventory for office and kitchen supplies

Human Resources (HR) Assistant We are seeking a Human Resources (HR) Assistant to join our manufacturing team located in Chicago, Illinois. This role involves scheduling and coordinating candidate interviews, maintaining administrative duties, and ensuring a positive candidate experience throughout the recruitment process. This role offers a short term contract employment opportunity. Responsibilities: • Schedule and coordinate candidate interviews efficiently• Maintain administrative cleanliness by managing tasks and schedules• Ensure a positive candidate experience throughout the recruitment process• Work with external recruiters to screen and move candidates through the organization• Utilize Microsoft Teams to facilitate candidate meetings and communications• Maintain and manage calendars using Outlook and Google Calendar• Contribute to the HR department's compliance and employee relations function• Assist in talent assessment and talent acquisition processes• Communicate effectively with clients using strong written and presentation skills.

Travel Assistant Boutique professional family office has an exciting opportunity for an Events/Travel Assistant. The Travel & Events Assistant will work as part of the Personal Assistant team to support the Partners with complex travel, events, and administrative coordination.Recruiter: Connie Stathopoulos Responsibilities shall include, but are not limited to: • Travel management (70%) Arrange travel and meetings by developing itineraries and agendas<ul><li>Schedule private and/or commercial flights; book ground transportation; arrange lodging and meeting accommodations; make reservations for dining and/or outings </li><li>Collaborate with Personal Assistants on schedule and calendar appointments, anticipate needs, and serve as a positive ambassador </li><li>Research potential trips and related activities</li><li> Ensure timely and accurate invoices and payments </li><li> Monitor cancellation dates and ensure proper refunds, as applicable </li><li> Executive administrative support (20%) </li><li>Prioritize competing projects and handle matters expeditiously and proactively </li><li> Complete expense reports and credit card categorizations </li><li> Compose and prepare confidential correspondence </li><li> Solicit agendas, create itineraries, make reservations, and print and assemble materials for professional and personal meetings </li><li> Assist with holiday letters, cards, and purchases </li><li>Will provide backup to the Personal Assistant team members when needed </li><li>Events management</li></ul>

SEC Reporting Manager To apply to this hybrid role, please send your resume to John Sadofsky at [email protected] Feeling stuck or straight up bored at your current job? Let’s fix that. A high-End Investment firm is seeking a SEC Reporting Manager. Perks include including above market pay-rates, top-tier health benefits, plenty of work from home flexibility, and other unique perks that their top competitors can’t to provide. Job Description: - Supervise day-to-day SEC and FERC reporting processes, including drafting disclosures, processing changes, ensuring accuracy and consistency throughout the document, maintaining quarterly list of disclosure items and coordinating with the printer. - Proactively notify Manager or Director of any accounting/reporting issues or concerns. - Work closely with other departments and Business Units regarding reporting activities. - Supervise and provide review and approval of a variety of reporting assignments. - Interface with leadership positions within Finance, Legal and Secretary’s Office. Team oriented interface with comparable roles. - Work with various parties, both within the Controller’s Group as well as other areas of the company, to accomplish goals, resolve issues and enhance and improve processes. Contact with others requires tact and persuasiveness. - Supervise assigned staff including development, staffing, performance assessment, work review, etc. Day to day supervisory responsibilities are limited but, depending on size and accounting complexity of assigned entity, may provide lead direction to staff assigned to specific project or work group. Work leadership is generally administrative in nature and typically involves functional direction to others assigned to assist on an occasional to moderate basis.

Part Time Regional Development Associate We are seeking a Part time Regional Development Associate to join our team in Chicago, Illinois. The role involves a substantial amount of data management and client communication, as well as event coordination and administrative tasks. This position supports the regional development team, collaborating with volunteers and board members to bolster fundraising efforts. Responsibilities: • Support the regional development team in maintaining data, including using the CRM, data input, and producing reports for analysis, strategic planning, and board meetings. • Assist the development team with research and drafting of materials for prospective and existing clients/donors. • Serve as a liaison for chapter events, assisting with event logistics and coordination in collaboration with the national events team and development managers. • Manage client stewardship activities such as answering calls, responding to emails, pledge collection, and other inquiries. • Take and file meeting minutes for key donor and board meetings. • Provide administrative support to the development team and chapter board members, including assistance with scheduling, donor meetings, and key staff meetings. • Deliver on special projects and campaigns as needed. • The role will involve regional travel with occasional evening and weekend work schedules based on need. • Utilize skills in customer service, data entry, managing timelines, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, organizing files, scanning, shipping functions, and volunteer management. This part time role offers a contract to permanent employment opportunity.