11 results for Office Specialist in Chicago, IL

Receptionist Robert Half is in the market for an Administrative Assistant for a permanent position with a company. Serving as the Administrative Assistant, you will have a hand in managing legal administrative and office support duties, all with a self-starting mindset. This top-grade legal team in the Chicago, Illinois area is waiting for you to join the team - submit an application now. What you get to do every day - File various office and legal documents - Schedule travel arrangements and process expense reports - Distribute incoming mail according to specified procedures - Help with a diverse group of projects - Generate correspondence - Oversee calendars - Word processing, filing, and faxing documents - Respond to incoming telephone calls - Provide support to other administrative staff with overflow work, including word processing, data entry and Internet research tasks - Help greet and direct visitors - Oversee inventory for office and kitchen supplies

Administrative Assistant We have an exciting opportunity for an Administrative Assistant in Naperville, Illinois. The successful candidate will perform a variety of administrative tasks in a dynamic workplace environment, supporting both the office and the President. This role is perfect for a recent college graduate or an experienced Administrative Assistant. Apply today! Responsibilities:• Organize and schedule meetings and manage calendar • Book travel arrangements• Produce and edit emails, memos, and daily correspondence• Organize mail and sort• Maintain Files• Monitor and order office supplies • Answer phone calls and help customers with any questions

Client Relationship Specialist To apply to this hybrid role, please send your resume to John Sadofsky at [email protected] Feeling stuck or straight up bored at your current job? Let’s fix that. A high-End Investment firm is seeking a Client Relationship Specialist. Perks include including above market pay-rates, top-tier health benefits, plenty of work from home flexibility, and other unique perks that their top competitors can’t to provide. We are seeking a highly motivated Client Relationship Specialist to work out of our Highland Park office to provide high-touch client service and dedicated operational support to a team of highly motivated Financial Advisors and their High-Net-Worth individual clients. Responsibilities:<ul><li>Client onboarding, including preparation of new account paperwork and client information-gathering</li><li>Account maintenance, including any account registration and account profile changes</li><li>Asset movement processing, including journals, wire transfers and EFTs</li><li>Assist with quarterly billing and performance reporting</li><li>Client issue resolution</li><li>Gathering tax information for clients and assisting with tax reporting</li><li>Relationship management, including regular client contact</li><li>General administrative functions, including but not limited to:</li><li>Maintaining information in the Client Relationship Management System</li><li>Exception report review</li><li>Preparation of miscellaneous paperwork, such as letters of authorization, check-writing applications, operational documents, etc.</li><li>Communicating with supervisors regarding compliance matters and miscellaneous regulatory inquiries</li><li>Trade execution and trade error resolution, as may be applicable and required</li></ul>

AML Specialist We are looking for a meticulous AML/KYC Analyst to join our team in Chicago, Illinois. This role offers a short term contract and is situated in a prominent banking institution. As an AML/KYC Analyst, your expertise in AML Compliance, Remediation Activities, and other related skills will play a crucial role in ensuring the safety and integrity of our financial operations. Responsibilities: • Utilize your AML Compliance expertise to ensure banking operations comply with established regulations and standards. • Employ your remediation skills to identify, evaluate, and rectify any compliance issues or potential risks. • Conduct comprehensive reviews and monitoring of various financial transactions, including but not limited to cash, wires, EFT Payments, and P2P payments. • Address alerts and flags that arise from transaction monitoring, investigating, and resolving any suspicious activities. • Impart training to other team members, sharing your knowledge, and promoting best practices in AML Compliance. • Maintain meticulous records of all transactions, audits, and remediation activities. • Collaborate with other members of the compliance team to consistently enhance our banking systems and operations. • Stay abreast with changes in banking regulations, laws, and best practices in AML/KYC compliance. • Assist in the preparation of reports detailing the results of compliance audits. • Communicate effectively with both internal and external stakeholders to ensure transparency and clarity in all compliance-related matters.

Corporate Accountant and Payroll Specialist To apply to this hybrid role, please send your resume to John Sadofsky at [email protected] Feeling stuck or straight up bored at your current job? Let’s fix that. A high-End Investment firm is seeking a Corporate Accountant and Payroll Specialist. Perks include including above market pay-rates, top-tier health benefits, plenty of work from home flexibility, and other unique perks that their top competitors can’t to provide. Job Summary:The Corporate Accountant and Payroll Specialist will play a pivotal role in managing various financial aspects within the company. This multifaceted position involves overseeing multiple company financial statements, handling billing processes for both internal and external stakeholders, managing transfers across internal operating entities, ensuring accurate and timely payroll recording, administering employee benefits programs, and assisting with employee onboarding processes. Key Responsibilities:<ul><li>Management of the corporate books and records for multiple corporate entities, including reconciliations</li><li>Maintenance and management of multiple company financial statements, ensuring accuracy and compliance with relevant regulations and standards.</li><li>Management of the billing processes for both internal and external customers, ensuring accuracy and timeliness.</li><li>Facilitating fund transfers across internal operating companies, ensuring proper documentation and adherence to internal policies.</li><li>Management of internal liquidity reporting to provide insights into the company's financial position and cash flow management.</li><li>Overseeing and maintaining internal budgeting tools to support effective financial planning and decision-making processes.</li><li>Management of internal credit card transactions and reimbursement processes, ensuring compliance with company policies and procedures.</li><li>Management of the payroll process and ensuring compliance with applicable regulations.</li><li>Re-billing payroll costs to customers and internal entities as necessary, maintaining accurate records of expenses.</li><li>Administering the 401K and health benefit programs charges and credits and ensuring compliance applicable regulations</li><li>Assistance with the onboarding process for new employees, including coordinating payroll setup, benefits enrollment, and providing necessary guidance and support</li><li>Various accounting and financial projects in support of all departments within the company</li></ul>

Financial Systems Analyst To apply to this hybrid role, please send your resume to John Sadofsky at [email protected] Let’s get you into a job where you’re not under compensated for your hard work. How about one where the company values your time? A high-end firm that was just rated one of the top places to work in Chicago just created a new Financial Systems Analyst position. Which may seem pretty standard…until you get to the best part: The perks. 1) The pay rates are above what their top competitors pay their employees2) They have higher bonus structures3) There’s work from home flexibility and prioritization for employee work/life balance.4) The position is a fast-track career growth opportunity (as the company is expanding rapidly thru acquisitions)5) And more… Responsibilities:<ul><li>Ensure the timely and accurate execution of the global closing process, planning process and payment processing by coordinating, monitoring, and identifying and resolving issues.</li><li>Address and resolve all issues raised from the CFO community.</li><li>Support the production of information for management and financial reporting, using SAP BW, SAP Analytics Cloud and SAP Analysis for Office.</li><li>Support Finance stakeholders in making best use of the available reporting capabilities.</li><li>Execute and/or contribute to the execution of governance processes for Finance Solutions.</li><li>Support financial audits with the necessary reports and process documentation from financial systems.</li><li>Review the audit findings that relate to the financial applications and processes, identifying possible courses of action to address findings.</li><li>Collaboration with stakeholders to implement steps to mitigate issues.</li><li>Contribute as Finance specialist in agile release trains and other projects and initiatives.</li><li>Work with local and global CFO teams to assess as-is process and system flow, develop/document business requirements, ensure understanding between the company's functions, lead testing, facilitate sign off from CFO unit and ensure implementation and execution of features or other project deliverables.</li><li>Support the development of financial applications and process landscape in close collaboration with the local and global CFO community, IT, process management and Group functions.</li><li>Harmonize, document and implement Finance related processes, based on sound analysis of various inputs from the different Finance teams and other sources.</li><li>Regularly update and review process flows and procedures related to Financial Solutions North America as needed.</li><li>Participate in process improvement initiatives within North America and the Global Finance community, and assure consistency across multiple areas.</li><li>Support the root cause analysis of data quality issues by analysing data, processes, and data flows.</li></ul>

Senior Compensation Analyst A Robert Half client is seeking a Senior Compensation Specialist in Chicago, Illinois. The successful applicant will play a key role in the design, analysis, budgeting, and implementation of new compensation programs. Additionally, they will ensure that these programs are efficient and effective, and remain competitive. This position offers a hybrid work arrangement with an expanding global company. Responsibilities<ul><li>Lead and participate in various compensation projects, including the design, analysis, budgeting, and rollout of new compensation programs.</li><li>Conduct thorough analyses to assess the effectiveness, efficiency, and competitiveness of existing compensation structures, policies, and processes. Generate reports, dashboards, and metrics to pinpoint key trends and opportunities.</li><li>Collaborate with cross-functional teams to design, implement, and manage wage structures, incentives, and rewards programs to support organizational goals, pay equity, and transparency.</li><li>Serve as a subject matter expert on significant compensation initiatives, identifying opportunities for enhancements in programs, policies, and procedures. Recommend and implement approved changes.</li><li>Assist in the annual compensation planning cycle, including testing and ensuring the functionality of the compensation planning system.</li><li>Develop models and perform analyses to support compensation programs, special projects, and the annual budgeting process.</li><li>Create and support communication and change management efforts for compensation programs to enhance understanding across the organization.</li><li>Partner with Legal, Finance, and Payroll teams to complete required pay equity compliance reporting.</li><li>Prepare presentations, scorecards, trends, and graphical illustrations for leadership reviews of compensation programs.</li><li>Collaborate with HRIS to ensure accurate updates regarding compensation-related HR data in the system of record. Act as a compensation expert on system implementations affecting compensation.</li><li>Participate in compensation surveys across relevant regions, maintaining an up-to-date market data database with accurate job matching.</li><li>Work with HR, Talent Acquisition, Talent Development, and people leaders to keep job descriptions current and market-aligned.</li><li>Ensure all compensation programs comply with federal, state, and local regulations.</li><li>Collaborate with the total rewards team on projects, such as developing total compensation statements.</li><li>Mentor and collaborate with team members as an expert on compensation, recognition, and rewards programs.</li><li>Participate in total rewards program surveys.</li><li>Perform other duties and responsibilities as needed.</li></ul>

Customer Service Representative We are offering a short term contract employment opportunity for an organized and detail-oriented individual to join our transport industry team in Broadview, Illinois. The role will be focused on outbound customer service in the capacity of a Scheduling Specialist. Your primary responsibility will be to conduct outbound phone calls to prospective clients, with the end goal of scheduling appointments for our sales team. Responsibilities: • Conduct outbound phone calls to prospective clients with a view to schedule appointments for the sales team. • Use provided scripts and effective communication skills to convey the value proposition of our products and services. • Accurately record and update client information and scheduling details in our CRM system. • Collaborate with the sales team to coordinate meeting schedules and ensure optimal utilization of their time. • Address any inquiries or concerns raised by prospective clients with exceptional customer service. • Continually identify opportunities for process improvement and efficiency enhancement in the scheduling process. • Adhere to company policies and procedures while maintaining high standards of professionalism and ethics.

Part Time Regional Development Associate We are seeking a Part time Regional Development Associate to join our team in Chicago, Illinois. The role involves a substantial amount of data management and client communication, as well as event coordination and administrative tasks. This position supports the regional development team, collaborating with volunteers and board members to bolster fundraising efforts. Responsibilities: • Support the regional development team in maintaining data, including using the CRM, data input, and producing reports for analysis, strategic planning, and board meetings. • Assist the development team with research and drafting of materials for prospective and existing clients/donors. • Serve as a liaison for chapter events, assisting with event logistics and coordination in collaboration with the national events team and development managers. • Manage client stewardship activities such as answering calls, responding to emails, pledge collection, and other inquiries. • Take and file meeting minutes for key donor and board meetings. • Provide administrative support to the development team and chapter board members, including assistance with scheduling, donor meetings, and key staff meetings. • Deliver on special projects and campaigns as needed. • The role will involve regional travel with occasional evening and weekend work schedules based on need. • Utilize skills in customer service, data entry, managing timelines, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, organizing files, scanning, shipping functions, and volunteer management. This part time role offers a contract to permanent employment opportunity.

Billing Analyst We are in search of a meticulous Billing Analyst to join our team in the Wholesale Distribution industry located in Skokie, Illinois. The chosen candidate will play a key role in reviewing and monitoring daily dashboards, collaborating with offshore teams for billing activities, and adhering to multiple client billing methods. This role offers a contract to permanent employment opportunity. Responsibilities: • Review and monitor daily dashboards, analyzing billing notes to reconcile, process, and produce invoices • Collaborate with and assist the offshore team in billing activities and client invoice distribution • Adhere to multiple client billing methods and process requirements • Analyze bills, reports, and accounting ledgers for accuracy, and take corrective measures within the billing guidelines and company’s policies • Assist in cash flow forecasting by providing inputs related to work in process • Conduct reconciliation and analysis of work-in-progress ledger and other balance sheet accounts • Assist with internal and external audits • Update and maintain processes and procedures, recommending efficiencies where possible • Utilize accounting software systems, CRM, Great Plains, IBM AS/400, and ADP - Financial Services for various tasks.

Bookkeeper We are offering a contract to hire employment opportunity for a competent PART TIME Bookkeeper to join our team in Glendale Heights, Illinois. This role is vital to the organization as it involves handling account reconciliation, accounts payable, accounts receivable, and bank reconciliation, ensuring that all financial records are accurate and up-to-date. Responsibilities: • Process and maintain all accounts payable (AP) and accounts receivable (AR) transactions• Perform account reconciliation tasks with meticulous attention to detail• Conduct regular bank reconciliations to ensure financial integrity• Utilize QuickBooks and Microsoft Excel to manage and organize financial data• Handle data entry tasks related to financial transactions and records• Undertake month-end close processes to maintain timely financial reporting• Process payroll transactions in a timely and accurate manner• Ensure all bookkeeping practices adhere to standard accounting principles• Manage financial records and maintain a high level of organization• Respond to and resolve any issues related to bookkeeping tasks.