20 results for Office Manager in Minneapolis, MN

Legal Assistant We are on the lookout for an organized and professional Litigation Legal Assistant to join our law firm. The individual will provide vital assistance to our litigation team by handling case-related tasks, preparing a variety of legal documentation, and managing case files. The ideal candidate is detail-oriented, proficient in legal terminology, and has an understanding of the electronic filing procedures in Minnesota District and Federal Courts. This will be full-time, in office in Downtown Minneapolis. Responsibilities:<ol><li>Assist lawyers in the preparation and filing of legal documents such as briefs, appeals, complaints, etc.</li><li>Conduct comprehensive case research pertaining to ongoing lawsuits.</li><li>Communicate with clients on various aspects of case proceedings.</li><li>Develop and manage all case-related files and information.</li><li>Draft legal documents including pleadings, discovery, motions and briefs.</li><li>Coordinate with legal experts and serve as a liaison for all involved parties.</li><li>Maintain proper documentation and ensure all necessary materials are included in client files.</li><li>Schedule and prepare materials for court appearances.</li><li>Create and maintain a case management database to ensure efficient and accurate access to case material.</li><li>Assist attorneys in case preparation by creating and maintaining organizational systems for each case.</li></ol>

Administrative Assistant We are in search of an Administrative Assistant to join our clients team in St. Louis Park, Minnesota. This role is essential to supporting the project managers in the realm of sustainable real estate development and consulting. The Administrative Assistant will be responsible for a wide range of duties, including maintaining online systems, assisting with project documentation, and coordinating events. This role is located in a shared office space and provides a unique opportunity to contribute to a green and sustainable future. This is a contract-to-hire opportunity! Responsibilities:• Collecting and sorting mail as part of daily tasks• Cleaning up online folder systems and maintaining their organization• Assisting with the creation and maintenance of templates• Updating case studies and project experiences• Tracking documents and creating lists of missing items for follow up• Assisting in the maintenance of the online CRM system• Tracking and maintaining insurance policies, including reaching out to brokers for proposals• Assisting with communication and helping the team stay on task• Tracking employee licensing requirements and helping to schedule education sessions• Coordinating year-end party and other quarterly and monthly events• Assisting with marketing tasks, including social media posts and website maintenance if interested and capable - not a requirement, but an option if you are interested • Performing data entry tasks and maintaining proficiency in Microsoft Suite• Answering inbound calls and managing email correspondence• Maintaining a proactive and self-motivated approach to work

Marketing/Communications Manager We are offering an opportunity for a Marketing/Communications Manager in White Bear Lake, Minnesota. In this role, you will be tasked with leading the development and upkeep of our marketing calendar, coordinating conferences, and creating marketing and sales materials. You will be working closely with our sales channels and employees to maintain our website, develop online content, and deploy marketing campaigns. Responsibilities:• Lead the creation and maintenance of our company's marketing calendar• Plan and coordinate shows and conferences from start to finish• Develop and update marketing and sales materials using Adobe Creative Suite, including Adobe InDesign, Illustrator, Photoshop, and Acrobat Pro• Support internal and external sales channels throughout the sales development cycle, including CRM, customer engagement, quotations/follow-up, and logistics• Collaborate with designated employees to maintain and update the website• Create content and graphics for the website, online newsletters, and other e-marketing efforts• Conduct contact research across universities, government agencies, and industry• Schedule and deploy marketing campaigns in line with company revenue goals• Develop, maintain, and apply expertise with modern digital marketing techniques, including search engine marketing (SEM) and search engine optimization (SEO)• Collaborate with outside agencies or other resources on projects including creative work and execution of marketing campaigns, as needed• Assist with special marketing projects and daily ad hoc requests• Compile and format data for a monthly marketing ROI dashboard• Prepare weekly sales/marketing summary reports Candidates may reach out to barbara.strohoffer @roberthalf for more info.

Accounting Manager/Supervisor This position has track to Controller and then CFO! Robert Half seeks an eager, strong Accounting Manager for an immediate opening at a growing, dynamic Retail company. In this position, you will be responsible for leading daily operations, including maintaining the general ledger system, preparing and/or reviewing appropriate ledger entries and reconciliations, preparing monthly, quarterly and annual financial statements, assisting with regulatory reporting as applicable, and related duties. The ideal candidate should be able to establish and scale company accounting and finance operations. This is a career-building opportunity within a company that recognizes hard work and rewards results as an Accounting Manager. Located in the Minneapolis, Minnesota area, this Accounting Manager position would be on a permanent basis. What you get to do every day - Periodically review and inspect the balance sheets and income statement accounts of Senior Accountants - Work alongside FP& A and accounting management to deliver relevant and timely reporting of financial data analytics like the monthly flash report, key financial metrics, and actual spend against budgets/outlook - Assist in the implementation of NetSuite Financials, which includes designing systems and processes, migrating data, testing, training, and administrating - Drive and manage the full accounting team performance of the close process to meet close deadlines - Working knowledge of enterprise resource planning (ERP) systems is valuable - Assist in preparing GAAP financial statements through data analysis, document preparation, integrity validation, and reconciliation processes - Prepare various technical accounting analyses, policies, and procedures

Project Manager Robert Half is excited to announce a Project Manager opportunity with one of our biggest clients in the healthcare industry: Implementation Project Manager: This position requires the use of Project Management discipline (scope/timeline/risk management) to implement new clients (both internal and external), and well as manage change implementations for existing clients. They are responsible for managing project artifacts (project plan, business requirements, status, warranty, etc.), and will facilitate and lead collaborative efforts with cross-functional teams to execute and deliver new/change implementations. Primary Responsibilities• Provide Project Management discipline (scope/timeline/risk management) to implementation of new clients (both internal and external); including change implementations for existing clients• Manage project artifacts (project plan, business requirements, status, warranty, etc.)• Facilitate and lead collaboration with cross-functional teams to execute and deliver new/change implementations• New: Serve as client facing representative of Client Implementations team• Communicate and implement project risk and/or issue management plans

HRBP- onsite Maple Grove We are actively seeking an experienced HR Generalist/HRBP to become part of our construction team located in Maple Grove, Minnesota. In this role, you will be tasked with executing various HR responsibilities such as new employee onboarding, end-to-end recruitment for field positions on an hourly basis, employee benefits management, and overall HR duties.Responsibilities:• Execute a myriad of reporting tasks, inclusive of those mandated for government record-keeping.• Engage in activities focused on community outreach to cultivate workforce diversity.• Oversee the processes for onboarding of new recruits.• Participate in local job fairs as needed.• Oversee end-to-end recruiting, focusing primarily on field positions that are hourly.• Oversee the administration of employee benefits.• Resolve and address queries and concerns raised by employees.• Oversee relations among employees.• Uphold HR administrative responsibilities.• Oversee the processes for offboarding of exiting employees.• Show a flexible attitude and readiness to handle any required tasks.

Real Estate Paralegal Real Estate Paralegals! We are partnering with an exciting, growing company to find a talented paralegal to focus on real estate transactions and financing. Based in Minneapolis, Minnesota, this role focuses on handling the coordination of relationships with title and survey companies, drafting and finalizing real estate agreements, and assisting with project sales and loans in the commercial real estate industry. This is hybrid job opportunity and will require some office time! No fully remote candidates will be considered. Responsibilities: • Coordinate relationships with title companies, manage timing, request title commitments, and review title documents for preliminary siting risks.• Draft and complete title curative documents, request and review title policy proforma and endorsements to accommodate financing needs.• Coordinate relationships with survey companies, request and review draft ALTA surveys and legal descriptions, and update and finalize these documents to meet financing, site control, and project needs.• Draft, negotiate, revise, and finalize leases, easements, memorandums, estoppels, and other real estate agreements.• Use contract management software to improve templates and processes.• Finalize and organize real estate documents required for project sales, construction draws, and loans, and assist the deal team with closings.• Conduct title searches and clear title commitments.• Manage site surveys and control processes.• Handle real estate financing tasks.• Maintain accurate records of all transactions and agreements.

Accountant: III (Senior) We are offering a unique opportunity for a Senior Accountant for a project based position. As a Senior Accountant, you will be responsible for financial statement preparation and consolidation, account analysis and reconciliations, cash flow analysis, budgets and forecasting, audit preparation, and internal control maintenance and regulatory reporting. Role & Responsibilities<ul><li>Execute monthly accounting close procedures (journal entries, reconciliations, reports)</li><li>Prepare monthly consolidated P& L and Balance Sheet flux analysis for management reporting</li><li>Provide analysis on financial results (trends, performance metrics, benchmarks)</li><li>Assist in coordinating quarterly reviews and SOX testing with internal and external auditors</li><li>Prepare Balance Sheet account reconciliations</li><li>Dedication to continuously improve the automation of the accounting and reporting process</li><li>Participate in various department-wide initiatives</li><li>Ad-hoc projects as necessary</li></ul> If you are interested, please reach out to Emily Haan at 952-882-9399 and click the APPLY NOW button to submit your resume for immediate consideration.

Accounting Manager/Supervisor We are offering an exciting opportunity for a detail-oriented Accounting Manager/Supervisor in the Manufacturing industry. Based in BAYPORT, Minnesota, this role involves overseeing accounting activities and ensuring the accurate and timely recording of financial information. You will be leading teams and coordinating with other accounting leaders to maintain fixed asset records, develop staff, and implement process improvements. Responsibilities: • Oversee the period-end and year-end accounting activities, ensuring the accuracy and timeliness of the enterprise's financial information. • Lead the team responsible for fixed asset accounting, ensuring compliance with accounting policies and current guidance. • Collaborate with other accounting leaders and business partners to standardize and document capital accounting policies and processes. • Foster an environment that encourages staff growth and development through changing and increasing job responsibilities. • Recommend and implement solutions for existing financial accounting activities and policies, coordinating changes with other finance functions for smooth implementation. • Oversee the preparation of financial reports including account reconciliations, balance sheet flux analysis, equity, and other comprehensive income. • Lead the team in process improvement efforts, focusing on simplification and standardization. • Recruit, train, and manage the General Accounting and Fixed Asset Accounting teams, providing work direction and coaching to new supervisors and individual contributors. • Utilize skills in Fixed Asset Management, Fixed Asset Inventory, Fixed Asset Depreciation, Fixed Asset Accounting, General Accounting, General Journal. • Lead cross-functional teams as required.

Management Accountant Accounting Supervisor - Onsite, Up to $110K/year + BenefitsRobert Half is seeking a dedicated Accounting Supervisor to join an esteemed Insurance company based in Minneapolis, MN. Ensuring adherence to quality control standards and performing operational, transactional, and technical accounting activities are vital in this role. This position offers competitive compensation of up to $110K annually with added benefits.Essential Duties and Responsibilities:<ul><li>Oversee, lead and mentor the Surplus Lines Tax Team and Agency Bill Invoicing Team.</li><li>Maintain and provide productivity KPIs and manage journal entries related to virtual office intercompany transactions.</li><li>Process intercompany commission payable transactions and complete quarterly surplus lines tax reporting.</li><li>Perform month-end close functions and reconcile balance sheet and other accounts.</li><li>Ensure timely and accurate processing and filing of transactional support.</li><li>Prepare documentation as per established controls and build efficient relationships with other departments.</li><li>Promote teamwork and participate in educational opportunities for professional development.</li><li>Other duties as assigned.</li></ul>Competencies:<ul><li>Strong financial accounting skills.</li><li>Clear oral and written communication skills.</li><li>Proven problem solving skills.</li><li>Demonstrated attention to detail and ability to adapt to workplace changes.</li><li>Efficient time management skills.</li></ul>Education, Experience, and Knowledge:<ul><li>Bachelor's degree in Accounting or related field.</li><li>Proficiency in Microsoft Office Suite, particularly Teams, Word, and Excel.</li><li>1+ years of supervisory experience and 3+ years of accounting experience.</li></ul>If you are a motivated individual with a keen eye for detail, excellent leadership skills and a passion for numbers, this job is for you. Apply today! Robert Half is an equal opportunity employer.

HR Manager- onsite We are offering a contract to permanent employment opportunity for a Human Resources (HR) Manager in Minneapolis, Minnesota. This role primarily involves managing HR functions for a manufacturing environment. The HR Manager will be responsible for various tasks, including recruitment, employee relations, benefits administration, and training management. Responsibilities: • Overseeing the recruitment process, managing current open roles and ensuring efficient talent acquisition strategies. • Handling terminations in accordance with company policies and legal requirements. • Administering employee benefits, including managing 401K, Cobra, MetLife, and Optum for Health Coverage. • Managing ISO documentation and ensuring all staff are properly trained. • Handling payroll administration and ensuring accurate and timely processing. • Maintaining positive employee relations and addressing any concerns or issues that arise. • Updating and maintaining the company handbook to reflect current policies and procedures. • Keeping track of employee Paid Time Off (PTO) and ensuring records are up to date. • Managing workers' compensation cases and ensuring compliance with relevant laws. • Conducting employee reviews and managing all leave of absence cases.

Marketing Project Manager We are in search of a Project Manager specializing in marketing within the Health Insurance Industry. This role is based in Minnetonka, Minnesota and offers a short term contract employment opportunity. As a Project Manager, your focus will be on managing multiple projects with different timelines and ensuring on-time execution of assigned projects. Responsibilities: • Manage workflow and deliverables of various projects within the health insurance industry • Set up project schedules in workflow tool (Robohead or other workflow tools) • Daily management of tasks in workflow tool (Robohead or other workflow tools) • Route projects for review and required approvals • Release projects for production/distribution • Provide status updates on projects • Help eliminate roadblocks and identify solutions for projects off-track • Support acquisition marketing specific to Medicare/Gov’t Programs • Manage projects involving print, direct mail, and landing pages • Utilize your expertise in consumer marketing project management to effectively manage projects • Provide workflow tool support as needed for projects assigned to other project managers

Customer Service Representative We are seeking a diligent Customer Service Representative in the healthcare sector, located in Minneapolis, Minnesota. This role offers a short-term contract employment opportunity, where the successful candidate will be expected to handle customer service responsibilities in a fast-paced environment. The primary job function will be to provide excellent service to clients, handle a high volume of calls, manage customer data, and understand the broader context of their role in the delivery of medical equipment. Responsibilities: • Fielding a significant number of calls from patients and case managers, ensuring all inquiries are handled promptly and professionally. • Accurately inputting orders into the order system, paying close attention to detail to minimize errors. • Conducting regular follow-ups on orders that may be delayed, and taking necessary action to expedite the process. • Reviewing fee schedules to confirm benefit eligibility for customers, ensuring that all information is up-to-date and accurate. • Submitting and processing authorizations to insurance companies, ensuring compliance with all relevant regulations and protocols. • Working proactively with management to understand and fulfill their career objectives within the organization. • Utilizing customer service software efficiently to manage customer interactions and maintain customer satisfaction. • Performing data entry tasks, including numeric data entry, to maintain accurate customer records. • Applying basic medical terminology knowledge to understand and respond to customer inquiries effectively. • Using Electronic Medical Record systems to access and update patient information as required.

Category Analyst - Fleet Services We are offering an opportunity for a Business Analyst in the Scientific Instrument Manufacturing industry. This role will be based in Mendota Heights, Minnesota, and will primarily be remote with some days in the office. The Business Analyst will be an integral part of the Indirect Sourcing team, providing category service value, maintaining vendor relationships, and overseeing assigned programs. Responsibilities:• Monitor category performance KPIs and provide guidance in meeting established asset and budgetary targets• Conduct ongoing assessments of strategic and tactical category continuous improvement opportunities• Maintain vendor relationships, monitor vendor performance, and identify and support ongoing service improvement areas• Assist in vendor sourcing and negotiations, support request for quote via service level agreement (SLA), and contract administration• Conduct cost/pricing analysis related to Fleet/Vehicle service management, measuring project savings, cost avoidance, or opportunity• Maintain vendor portal, routing guides, internal access administration, and supplier compliance programs• Provide daily customer service with employees, internal departments, suppliers, vendor representatives, third-party providers, and corporate departments such as Legal, Tax, Payroll, Regulatory, and PLSI• Lead the administrative and communication aspects of category change management initiatives and/or projects• Direct the accurate charging/allocation of discretionary spending to appropriate organizational cost centers• Serve as an interface between Program staff and Finance staff to ensure procurement activities and required supporting documentation are processed in a timely manner• Assist in any special projects as required. If you are interested, please reach out to Emily Haan at 952-882-9399 and click the APPLY NOW button to submit your resume for immediate consideration.

Patent Paralegal Top Downtown Minneapolis Law Firm is seeking an IP Paralegal to provide support to the firm's Patent Group. The responsibilities for this position will include, but not limited to: • Collaborate with attorneys, other firm members, and clients to file, prosecute US, PCT, and foreign patent applications including National Phase, Direct National, Utility, Continuation, Divisional, CIP, and Provisional. • Educate clients & firm members on a variety of prosecution needs such as country law updates, pilot programs, & foreign filing strategy. • Preparation & filing of US patent prosecution documents including all aspects of initial application filings, Preliminary Amendments, Missing Parts/Requirements responses (Declaration, Power of Attorney, Sequence Listing, Replacement Drawings, Substitute Specifications), Assignments, Information Disclosure Statements, retrieving references; review & preparation of responses to Restriction Requirements, Office Actions, & Appeals; final review of entire file history corresponding to issuance of Notice of Allowance, payment of Issue Fee; preparation & filing of corrections on Filing Receipts & Assignment Recordations, other special requests. • Prosecution of PCT applications including review and response to all incoming documents from the RO, IB, ISA, & IPEA. • Preparation & coordination of filing for foreign direct national & national phase patent applications. Correspondence with foreign counsel at all stages of prosecution. Review & recitation of foreign IP laws & requirements to clients. Review of all incoming correspondence from foreign associates for deadlines and other requirements to progress applications. • Manage patent docket deadlines, ensure all filings are completed in a timely manner, and maintain updated information on patent applications; oversee outsourced docketing functions, perform docketing and file management. • Preparation of docket reports & discussions with clients and firm members.

Executive Assistant We are assisting a growing investment company with their search for an organized and detail-oriented Executive Assistant. Key responsibilities include managing the executive calendar and inbox, collaboration with various teams, drafting and editing documents, maintaining a database of usernames and passwords for the executive, and greeting visitors. You may also need to collaborate and ensure that personal tasks are taken care of and assist with any IT needs. Requirements:The ideal candidate should have a High School Diploma or GED, although a Bachelor’s degree is strongly preferred. 5+ years of Executive Assistant experience is desired, or a minimum of 5 years of experience in supporting administrative roles. Strong interpersonal, oral and written communication skills are expected. The candidate must be organized and have good time management skills, with the ability to work a flexible schedule. This position requires an entrepreneurial mindset, with a focus on being self-motivated, inquisitive, and operating on trust. Finally, the candidate should possess high integrity with a neat, well-groomed, professional appearance.

Accounting Specialist We are offering a temporary opportunity located in Minneapolis, Minnesota, United States. The role is within the Accounting Specialist function and opens up a chance to work in a dynamic environment. This position is for a short term contract, which provides the opportunity to utilize and enhance skills like Accounting Software Systems, Concur, Microsoft Excel, Accounting Functions, Accounts Payable (AP), Accounts Receivable (AR), Billing Functions, and Check Processing. Responsibilities: • Execute various accounting functions, including Accounts Payable (AP) and Accounts Receivable (AR)• Utilize Accounting Software Systems for data entry and record-keeping• Efficiently process billing functions and check processing• Maintain accuracy in all accounting tasks and ensure compliance with company procedures• Utilize Microsoft Excel for data analysis and reporting purposes• Handle customer credit applications and keep accurate records of the same• Monitor customer credit accounts and take appropriate action on delinquent payments• Resolve customer credit inquiries in a timely and efficient manner• Collaborate with the accounting team to support project-based needs• Contribute to the overall efficiency of the accounting department by performing other related duties as assigned.

Pricing Analyst Robert Half is looking for a Pricing Analyst to join a large corporation! This person will work on a dynamic team to help administer contracts for a large line of business. The Pricing Analyst will work closely with internal partners and the pricing department to update existing contracts, process new bid requests, and communicate activities providing pricing solutions to maximize revenue and grow the company. If you have a strong attention to detail and a "no task too small" mentality, this position would be a great opportunity to get a foot in the door with a well-known corporation! This contract position is located in Arden Hills. Responsibilities:- Efficient supervision and insightful analysis regarding rebate settlement.- Ensuring prompt rebate payments and maintaining open lines of communication regarding customer market share.- Oversee the process of settlement payments and reporting of rebates within the company's Revenue Management systems.- Maintaining and supporting databases for ease of KPI reporting to all stakeholders.- Assisting principal analyst with workload requests and balancing the flow of projects.- Ensuring complete comprehension of contract requirements to fulfill all relevant contract rebate obligations in an accurate and timely manner.- Collaborating effectively with various functions to clarify or resolve inquiries related to contract setup, agreement language, or customer requirements. *Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment. Please submit your resume and call Jordan Lynch at 651-293-3973 for review and consideration.

Programmer Analyst Job OverviewThe ServiceNow Developer plays a critical role in the continual custom development of applications/modules on the ServiceNow platform. The developer will collaborate with various teams to maintain the current code and create new features for both desktop and mobile applications, based upon business requirements. Job Duties• Under broad guidance, the developer independently establishes, maintains, and enhances a durable production, development, and testing middleware framework, while expanding its functionality and providing its leverage to developers through mentoring and formal training• Independently designs, modifies, and executes moderately to highly intricate information systems that are comprehensive and precise, adhering to MST standards• Codes, tests, debugs, and documents tasks of moderate to high complexity involving both desktop and mobile applications• Autonomously tackles and resolves more complex technical challenges in both production and non-production environments• A technical expert in various aspects of systems architecture application with robust technical knowledge• May act as a project manager or team lead for complex projects• Based on client needs, defines system scope and objectives• Designs, develops, codes, or alters architecture elements that are well-structured, well-designed, efficient, and conform to MST architectural norms• As a project manager, oversees daily project-related tasks for moderately to highly complex projects• Collaborates with multiple business partners to advance development and enhancements related to Nuvolo’s Facility Management modules, including Work Orders, Asset management, and Core ServiceNow Modules• Built and manage internal and external user-friendly mobile ServiceNow modules using client-side browser technologies (JavaScript, jQuery, JSON)• Interface front-end UI with back-end service APIs using JSON, REST, or XML

Senior Business Anlyst A Fortune 500 company headquartered out of Minnesota is currently hiring for a Business Analyst to be a part of their dynamic team. The role is in the healthcare industry and will require the use of various skills including project management and data analysis. Responsibilities:• Provide Project Management discipline scope/timeline/risk management to implementation of new clients both internal and external including change implementations for existing clients• Manage project artifacts project plan business requirements status warranty etc.• Facilitate and lead collaboration with cross-functional teams to execute and deliver new/change implementations• Serve as client-facing representative of Client Implementations team• Communicate and implement project risk and/or issue management plans• High level understanding of health care business finance and/or operational knowledge and a high degree of flexibility• Self-directed professional with strong ability to work through ambiguity• Excellent interpersonal skills with experience working across all levels of an organization• Proficiency with MS Excel, PowerPoint, SharePoint• Strong communicator capable of effectively presenting ideas• Proven ability to build relationships cross-functionally and lead toward common goals.