49 results for Office Manager in New York, NY

Full Charge Bookkeeper There is an immediate employment opportunity for a Full Charge Bookkeeper to handle payroll, bank reconciliations, journal entries, month-end close, cash flow, financial statement preparation, audit, clerical staff, and full cycle A/P. Through Robert Half, our client is seeking a permanent Full Charge Bookkeeper in the Hauppauge, New York area. Apply as soon as possible! What you get to do every single day - Other unique projects when they come up - Proficient in credit card management and reconciliation - Create cash account journal entries including loans, taxes, bank fees, 401(k) deductions, etc. - Produce subcontractor 1099's, and any other IRS year-end requirement - Maintain Accounts Payable - Sort sales tax records and create and file quarterly payments - Supervise monthly accounting close - Arrange monthly reconciliations, financial statements and all supporting documents - Direct Accounts Receivable - Organize cash flow projections, as needed - Index budget transfers - Business license and gross receipts coverage

Personal/sales assistant We are offering a unique opportunity for a personal/business administrator for the CEO/President in a start-up environment in Eastern Bucks County Pennsylvania. The role is will be based in a dynamic and fast-paced workplace. Responsibilities: • Managing complex and detailed travel plans, itineraries, and agendas• Maintaining the executive's calendar, scheduling appointments, and coordinating meetings• Anticipating the needs of the executive and staying one step ahead in planning and organizing• Managing and prioritizing incoming communications, including emails, phone calls, and correspondence• Preparing and editing reports, presentations, and other documents as needed• Handling confidential information with discretion and professionalism• Coordinating special projects and events as required• Assisting in personal tasks and errands for the executive to ensure their schedule runs smoothly• Supporting sales activities by preparing sales documents, tracking leads, and managing customer relationships• Performing other administrative tasks to support the daily operations of the start-up companies

Business Unit Controller Construction sub-contracting organization is looking for a Business Unit Controller. They are a subsidiary of a larger construction firm.. The position is located in Queens and they are in the office 5 days/week, so are seeking locally based candidates only. Individual will be head up the Accounting/Finance operations and manage a team of 10+. RESPONSIBILITIES• Provide leadership across the business unit for all aspects of accounting and controlling operations, lead and develop a high performing team within the finance organization.• Manage the monthly closing process for construction activities to assure the timely preparation of accurate financial information, in accordance with GAAP. Produce discussion and analysis commentary on changes in numbers and financial position.• Oversee Business Unit cash and banking activities, including collections, disbursements, cash forecasting and reporting to the parent company.• Establish and manage monthly monitoring of critical internal control activities. Ensure the internal control environment is strong and is compliant with public company requirements & practices (SOX compliant). Proactively manage financial risks and remediations in order to avoid significant audit issues. Primary leadership role in working with outside audit firms on annual & quarterly audits as it relates to construction operations.• Drive productivity throughout the finance function, with a focus on automating accounting activities, and leading productivity improvements throughout the finance organization.• Maintain proficiency with regard to technical accounting considerations, including revenue recognition, accounting for unapproved change orders and claims, and other relevant GAAP standards.• Provide critical financial and operational information to executive management and make actionable recommendations to improve financial results.• Participate in special projects and ad hoc requests. Please send resumes directly to saravana.velayutham@roberthalfIf you are already working with one of my Permanent Placement colleagues in the Tristate area, please reach out to them about this position quoting Job Reference number: 02940-0012693886

Bilingual HR Generalist We are offering an exciting opportunity for an HR Generalist in Phillipsburg, New Jersey. This role involves a variety of responsibilities in the HR department such as recruitment, training, and compliance. You will play a key role in supporting our operations and ensuring a positive and efficient workplace environment. Responsibilities: • Manage recruitment processes according to operations demands, utilizing our internal database • Collaborate with employment agencies and on-site Supervisors to fill positions and ensure performance standards are met • Process new permanent documents and conduct on-site new permanent orientation, including training on time-tracking systems and providing company required training • Oversee associate’s time and attendance records to ensure accurate timecard recording • Track associate’s weekly working hours to stay compliant with customer standards • Prepare payroll and time & attendance reports for management as needed • Address personnel issues and concerns swiftly and effectively in accordance with company procedures • Conduct exit interviews and assist with accident investigations to provide root cause analysis • Support and coach management team members with performance and behavioral issues • Report on Key Performance Indicators (KPIs) for management • Act as the Safety & Security and Quality Coordinator for the facility Skills: • ADP - Financial Services • ADP Workforce Now • ATS - Asynchronous Transfer Mode • Ceridian • HRMS • About Time • Benefit Functions • Compensation Administration • Compliance • Employee Relations

Staff Accountant We are in search of a diligent Staff Accountant to join our team situated in Long Island City, New York. The role involves assisting with month-end close processes, supporting revenue operations, and contributing to internal controls monitoring processes. This position offers a short term contract employment opportunity. Responsibilities: • Assist with month-end close, including reviewing General Ledger detail and preparing proposed journal entries. • Support on monthly close and management/stakeholder reporting and budget-to-actual tracking. • Work in collaboration with various team members to support revenue operations. • Contribute to year-end close and the compilation/initial review of audit prep materials. • Lead on compiling monthly, quarterly, and annual invoices related to public grants. • Lead compilation and submission of inputs related to NYC contract invoices. • Support on compiling project budgets as needed. • Monitor and support the Accounts Payable cycle. • Monitor and support the payroll processing and 401k funding cycle. • Maintain donation tracking files with inputs from bank statements and various fundraising platforms. • Enter financial data into budget templates and other forms as required by funders. • Compile supporting documentation for payroll and other expenses as requested by funders and Finance Leadership. • Prepare ad- hoc reports and work on other finance-related projects as needed.

Inventory Clerk We are inviting applications for the role of an Inventory Clerk in the Financial Services industry, based in Bayonne, New Jersey. This role involves handling physical inventory counts of e-commerce products in a reliable and efficient manner, playing a crucial role in our operations. Responsibilities:• Conduct physical inventory counts of e-commerce products regularly• Maintain accurate records of inventory audits• Identify discrepancies in inventory and report to the management• Resolve any inventory-related issues promptly• Use inventory management software and tools effectively• Ensure compliance with industry rules and regulations in all inventory operations.

Administrative Assistant A top Robert Half client within the legal space and located near Morristown NJ, is currently seeking an Administrative Assistant to join their legal practice's corporate office staff. Responsibilities of the position include but are not limited to: <ul><li>Welcoming Guests and Clients:</li><li>Greet guests in person or over the phone and direct inquiries.</li><li>Producing Information:</li><li>Transcribe, format, input, edit, retrieve, copy, and transmit text, data, and graphics. Coordinate case preparation.</li><li>Efficient Time Management:</li><li>Save attorneys’ time by handling correspondence, reports, and legal documents. Draft letters, collect information, and organize client conferences and meetings. Coordinate special functions and prepare expense reports.</li><li>Calendar Management:</li><li>Maintain the attorney’s calendar by scheduling conferences, teleconferences, and travel. Monitor court appearance dates, pleadings, and filing requirements. Anticipate changes in litigation or transaction preparation.</li><li>Representing the Attorney:</li><li>Communicate, follow up on delegated tasks, and know when to act independently or refer matters to the attorney.</li><li>Revenue Generation:</li><li>Document billable time and reimbursable expenses. Prepare invoices.</li><li>Confidentiality and Historical Reference:</li><li>Maintain client confidence and create historical records through filing systems, meeting transcripts, and evidence documentation.</li></ul>

Help Desk Analyst We are seeking a Help Desk Analyst to join our team in the healthcare industry located in MILFORD, Connecticut. The primary function of this role is to provide direction for external IT managed services, ensure standard practices are met and followed, troubleshoot technology issues, assist with employee onboarding and offboarding, and oversee major IT projects. This role offers a short term contract employment opportunity. Responsibilities: • Directing and coordinating activities of external IT managed services provider team members. • Keeping upper management updated on weekly status, potential roadblocks and risks that may impact business processes. • Obtaining and reviewing system audits to ensure adherence to standard practices. • Troubleshooting technology issues and providing tier 3 level support, stepping in for tier 1 or 2 support as needed. • Assisting with the onboarding and offboarding processes for employees. • Conducting regular checks on network and data security, collaborating with external vendors for review and monitoring. • Identifying opportunities for software and system improvement, updates, and patches. • Reviewing current IT policy and best practice guides for the organization in cooperation with Management and external vendor. • Overseeing and determining timeframes for major IT projects including system updates, upgrades, migrations, and outages, working with external vendors to ensure successful implementation. Skills: • Proficiency in Nortel and PBX - PABX systems. • Knowledge of PC Desktop - Workstation setup and maintenance. • Proficiency in PC Hardware and general PC Skills.

Commissions Analyst A Robert Half client, in the Ancillary Benefits industry, is looking to hire a Commissions Analyst for their growing commissions department. The role involves supporting the overall operations of the department and playing a crucial role in improving our day-to-day efficiency. You will work closely with various internal and external stakeholders, including carrier and broker partners, to streamline processes and reduce manual data entry. Responsibilities:• Support the administration and implementation of strategies to improve Commission & Licensing operations.• Handle the preparation of monthly and quarterly commissions and bonus statements.• Act as a liaison between carrier partners, broker partners, and internal teams.• Assist in commission feed data, calculations, and distributed payments.• Become proficient in multiple commission management systems, including data entry and report review.• Communicate effectively with internal and external contacts to research and confirm the status of existing insurance policies.• Respond promptly and professionally to broker inquiries.• Complete file feed update projects with a strong emphasis on accuracy and efficiency.• Undertake data clean-up and mapping projects.• Enter commission statement data into the database for accurate and timely processing.• Conduct reconciliation of inbound and outbound commission payments.• Support sales teams and foster effective communication with multiple departments.

Administrative Assistant We are offering a job opportunity for an Administrative Assistant in MANHASSET, New York. The role involves performing typing and data entry tasks to support the operations within the telecom industry. The workplace environment is fast-paced and requires a high level of attention to detail. Responsibilities: • Type correspondence, reports, memos, and other documents from various sources. • Enter data into computer systems and databases accurately and promptly. • Format documents according to established guidelines. • Proofread typed documents for errors and inconsistencies. • Maintain both electronic and physical filing systems for documents and records. • Organize and index files for easy retrieval and reference. • Communicate effectively with team members and supervisors regarding assignments. • Respond to inquiries and requests for information in a timely manner. • Ensure the accuracy and completeness of typed documents and data entry tasks. • Provide administrative support to other departments as needed, including copying, scanning, and filing documents. Skills: • Answering Inbound Calls • Customer Service • Data Entry • Email Correspondence • Inbound Outbound Calls • Proficiency in Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word • Ability to Schedule Appointments.

Tax Staff - Public We are looking for a meticulous Tax Staff to join our team in the accounting industry, located in Woodbury, New York. This role will primarily involve preparing and reviewing tax returns, analyzing and maintaining tax records, and assisting with audits. Responsibilities: • Prepare various types of tax returns for individuals, corporations, and partnerships • Provide tax planning and consulting services • Analyze and maintain tax records and reports for compliance with internal and external regulations • Assist with internal and external audits, ensuring all information is supplied accurately and timely • Stay updated on industry trends and current tax practices to ensure the company's compliance • Review financial records, income statements, and documentation to assess accuracy • Communicate effectively with clients to gather necessary information for tax returns • Provide timely and high-quality services that exceed client's expectations • Utilize software such as CCH ProSystem Fx, CCH Sales Tax, Gosystem, and Microsoft Excel to perform accounting functions and auditing tasks • Maintain compliance and offer excellent customer service.

Bookkeeper We are offering a unique opportunity for a dedicated and detail-oriented Bookkeeper in the construction industry. The position is located in DEER PARK, New York, and offers a diverse role in a dynamic working environment. This position will allow the successful candidate to support various aspects of Accounts Payable (AP), Accounts Receivable (AR), and account reconciliations while working alongside a knowledgeable team. Responsibilities: • Assist in the management of accounts payable and receivable • Conduct bank and account reconciliations regularly to ensure accuracy • Utilize software such as Microsoft Excel, QuickBooks, and Sage 100 for bookkeeping tasks • Perform payroll functions in an accurate and timely manner • Take responsibility for credit card reconciliations • Participate in Human Resources (HR) Administration tasks as needed • Utilize knowledge of construction accounting in daily tasks • Support the Controller in various responsibilities and tasks • Take on new responsibilities and challenges for professional growth • Maintain a supportive team environment and work collaboratively with colleagues.

Full Charge Bookkeeper A growing Bookkeeping service in Warminster is seeking a Bookkeeper for a possible temporary to hire opportunity. In this role you will complete bookkeeping for multiple clients. Your duties will include but will not be limited to completing Payroll, Bank Reconciliations, Income Statement, Profit and Loss statements. You will review postings to be certain they are correct and posted to the right account. This role requires advanced QuickBooks skills, both desktop and online, as well as light Excel skills. For immediate consideration please call Kirk Forchetti at 215.785.6843, or email Kirk at Kirk.Forchetti@RobertHalf com. Thank you! Responsibilities:• Manage bookkeeping for multiple clients, ensuring accuracy and efficiency• Complete Payroll and Bank Reconciliations on a regular basis• Generate Income Statements and Profit and Loss statements• Review postings for accuracy and ensure they are allocated to the correct account• Utilize QuickBooks (both desktop and online versions) for various functions• Apply Microsoft Excel skills for data management and analysis• Regularly monitor and review financial data for discrepancies • Address and resolve any customer credit inquiries in a timely manner • Monitor customer credit accounts and initiate actions to collect delinquent payments• Maintain confidentiality and comply with all accounting and financial regulations

Accounting Clerk You could grow your career with a thriving company, in this Accounting Clerk position available through Robert Half. Accounting Clerk candidates will be interested in this position at a reputable business, where they will handle matching invoices to purchase orders and/or vouchers, data entry, and assisting in the process of Accounts Payable (A/P) and Accounts Receivable (A/R). This position is a permanent role and is located in the Lawrenceville, New Jersey area. Terrific benefits, a wonderful workspace/office, and a dynamic team culture are just a few of the great offerings this company has for you. Responsibilities:<ul><li>Process vendor invoices, ensuring accuracy and compliance with company policies.</li><li>Verify invoice details, such as quantities, prices, and terms.</li><li>Prepare and process payments to vendors, including checks, electronic transfers, and wire transfers.</li><li>Reconcile vendor statements and resolve discrepancies.</li><li>Generate customer invoices and statements accurately and in a timely manner.</li><li>Record customer payments and reconcile accounts receivable ledger.</li><li>Follow up on overdue accounts and communicate with customers regarding payment status.</li></ul>To apply, email a resume in a Word Document format to Robert Half International. Or call Lindsay Jenkins, at 609-681-7970 to discuss this opportunity.

Staff Accountant We are offering a contract to hire employment opportunity for a diligent Staff Accountant in Morristown, New Jersey. In this role, you will be primarily focused on Accounts Payable (AP), Accounts Receivable (AR), Bank Reconciliations, and General Ledger. You will also be expected to handle tasks such as processing Journal Entries, facilitating Month End Close, and working with software like NetSuite, Oracle, QuickBooks, and SAP. Responsibilities: • Process and manage all aspects of Accounts Payable (AP) and Accounts Receivable (AR) • Perform regular Bank Reconciliations to ensure accuracy of financial records • Maintain and update the General Ledger regularly for accurate financial reporting • Prepare and post Journal Entries to the General Ledger • Facilitate the Month End Close process in a timely and accurate manner • Use financial software tools such as NetSuite, Oracle, QuickBooks, and SAP to streamline accounting tasks • Collaborate with other departments to ensure smooth financial operations • Maintain compliance with all company policies and procedures. • Perform other duties as assigned by management.

HR Generalist Bilingual Spanish-English HR Generalist Opportunity in a Well-Established Manufacturing/Distribution CompanyAnna Parson at Robert Half is working with a Manufacturing/Distribution client seeking a bilingual (Spanish/English) HR Generalist.Are you a versatile HR professional with excellent Spanish Language Proficiency? Do you love the dynamic nature of the HR function in a growing company? Here is an exciting opportunity for you! As the HR Generalist, you will:<ul><li>Bridge management and employee relations by addressing queries or problems.</li><li>Manage the recruitment, selection and onboarding processes.</li><li>Handle employee inquires related to all HR matters including benefits, compensation, time and attendance, employee relations and offering counseling regarding rights and obligations.</li><li>Assist in all HR compliance and reporting.</li><li>Track and monitor leaves of absences.</li><li>Develop and monitor employee-oriented company culture that emphasizes quality, continuous improvement, and high performance.</li><li>Represent the Company at all external job fairs and conferences.</li></ul>If you are an exceptional bilingual HR Generalist looking to take your career to the next level, please contact Anna Parson at Robert Half or apply now for confidential and immediate consideration!

Director of Finance Very large Private Equity owned company with operations around the USA is seeking a Director of Corporate Development and M& A to lead transaction execution activities, including the creation of detailed financial and operational models and valuation analysis on potential acquisition target companies. Must have very strong Financial Modeling skills with experience in M& A due diligence. Looking for 5+ years of experience here, preferably with a base of a few years in Investment Banking, Consulting or Corporate Development / M& A activities. Must be very strong in developing board level presentation materials and demonstrated experience leading due diligence activities. Very high exposure here to the Sr. Leadership team. MBA or CFA preferred…...top caliber / faster track candidates preferred with upside potential to grow in this larger organization. The company operates on a Hybrid work schedule in Morris County and the position will require 10-20% travel based on business need / due diligence activities to prospective companies. This is the perfect opportunity for someone looking to transition out of Investment Banking into the Corporate sector. The company offers a very competitive salary in the $160-200K base salary range plus 25% target bonus depending on experience. Excellent benefits offered as well here.

Sr. Accountant This role prepares and consolidates financial statements, analyzes and reconciles accounts, analyzes cash flow, creates budgets and forecasts, prepares audits, and manages internal control maintenance and regulatory reporting to attain company goals. To be successful, candidates need to be highly adept at analytics and working in challenging, fast-paced environments. Employees of the company are well compensated, receive benefits, and have the possibility of growth. Major responsibilities - Assist in coordinating quarterly reviews and testing with internal and external auditors - Ensure corporate accounting policies, procedures, and controls are followed when working with business partners and be able to provide support on special requests - Analyze financial information and report on financial results (trends, performance metrics, benchmarks) - Dedication to continuously improve the automation of the accounting and reporting process - Participate in various department-wide initiatives - Manage Ad-hoc projects as necessary - Perform monthly accounting close procedures and deliverables such as journal entries, reconciliations, reports in compliance with GAAP - Assemble monthly consolidated P& L and Balance Sheet flux analysis for management reporting - Prepare Balance Sheet account reconciliations

Bookkeeper We have an opportunity for a self-driven and organized accounting professional that thrives working in environments with tight deadlines and minimal supervision. Apply today via Robert Half for this permanent job if you meet the qualifications. This Bookkeeper role will be located in the Trenton, New Jersey area and will be a permanent position. The Bookkeeper is in charge of accounts receivable, accounts payable, reconciliation, and month-end closing. On top of this, the Bookkeeper will manage a general ledger reconciliation or light journal entries, full cycle A/P coding, cash applications, and perform data entry. Don't wait - apply today! Responsibilities:<ul><li>Well-versed in credit card management and reconciliation</li><li>Keep a general ledger.</li><li>Other distinguished projects when necessary</li><li>Arrange sales tax records and create and file quarterly payments.</li><li>Guide monthly accounting close.</li><li>Produce subcontractor 1099's, and any other IRS year-end requirements.</li></ul>

Purchasing Agent We are offering a contract to hire employment opportunity for a Purchasing Agent in the logistics industry located in Uniondale, New York. The role involves managing purchasing activities and maintaining a smooth flow of operations. The successful candidate will be responsible for assisting with PO management, order processing, and billing tasks. Responsibilities:• Assisting with PO management for specific accounts.• Managing and processing open shipments, extracting data, and loading files.• Assisting with order processing to ensure seamless operations.• Triple checking billing information and invoices before passing them to the final person to be sent out.• Processing customer credit applications accurately and efficiently.• Maintaining accurate customer credit records.• Monitoring customer credit accounts and taking appropriate action to collect delinquent payments.• Utilizing MS Excel for various tasks related to billing and order processing.

Desktop Support Analyst We are offering a short-term contract employment opportunity for a Desktop Support Analyst in the Marketing/PR industry, located in New York, NY. The role will involve providing support for a range of technologies and systems, including but not limited to EO/IR systems, Mac Computers, Microsoft, Active Directory, and Remote access technologies. Responsibilities: • Provide support for desktop systems, including Mac Computers and Microsoft systems.• Utilize EO/IR systems and Active Directory in daily tasks.• Manage computer hardware and ensure proper configuration management.• Conduct deployments and provide deskside support as required.• Utilize knowledge of Apple iOS and Mac OS in system support.• Use remote access software and technologies to resolve issues remotely when possible.• Maintain a high level of knowledge and expertise in the field to stay ahead of the changing landscape of desktop support.• Collaborate with team members and other departments to ensure smooth operation of systems.• Troubleshoot and resolve issues in a timely and efficient manner to minimize downtime.

Quality Assurance Analyst We are seeking a meticulous Quality Assurance Analyst to be a part of our team in Cranford, New Jersey. This role involves the development and execution of exploratory and automated tests to ensure product and data quality. The successful candidate will be actively involved in all stages of our software development lifecycle, focusing on identifying and resolving system malfunctions and data discrepancies. Responsibilities: • Develop and execute efficient tests within the agreed timeframe • Implement and manage both exploratory and automated tests to ensure product and data quality • Participate actively throughout the software development lifecycle to identify and resolve system malfunctions • Compare data sets, identify discrepancies and reconcile any inconsistencies • Document and track test cases, processes, and progress using our Application Lifecycle Management tools • Develop and implement processes to streamline data reconciliation procedures and improve efficiency • Enhance monthly regression testing by refining testing scripts and automating testing procedures • Utilize tools such as Atlassian Jira, Bug Tracking, Database, EO/IR systems, HP ALM, AB Testing, Defect Management, Integration, Java, and QA Management for effective quality assurance • Prepare datasets and create test plans as part of the QA process

Staff Accountant Staff Accountants looking to grow in a successful environment may want to apply for this role! We are looking for a Staff Accountant with well-rounded accounting experience that allows them to process AR/AP transactions, tax documentation, and client invoices with accuracy and ease. In this Staff Accountant role, you will also prepare financial records/statements, assist with audits, budgeting and forecasting, and account reconciliations. Primary Responsibilities<ul><li>Prepare and reconcile journal entries</li><li>Assist with month-end close process</li><li>Process client invoices</li><li>Maintain general ledger activities</li><li>Balance sheet reconciliations</li><li>Provide financial reports/records</li><li>Oversee tax documentation</li><li>Process expense reports</li><li>Maintain payable transactions/checks</li><li>Ensure compliance with GAAP</li><li>Assist with ad hoc projects</li></ul>

Senior Analyst-Technical Support Job Summary The primary responsibility of the support analyst is to offer technical support to computers both remotely and on-site. The areas of work include troubleshooting computer hardware, peripherals and software applications. Primary IT Systems Support Responsibilities • Will provide Information Technology (IT) helpdesk tier-2 & 3 support to ensure that all reported IT incidents and requests are effectively and efficiently addressed and documented. • Administration knowledge of Windows 10/11, Server 2019 or newer • Ability to write Windows batch, PowerShell or Python scripts. • Administration of Enterprise batch scheduler a strong plus • Help deploy and maintain infrastructure, including IT resources in faculty and staff offices, general use computer labs, and public areas • Assist with the evaluation, acquisition, configuration, testing, and implementation of new IT equipment, software and technology deployments. • Perform demonstrations of technology solutions to Staff. • Contribute feedback to improve OIT service and support practices, procedures, and user instructional materials to improve the resolution of IT support issues • A+, Security+, Network+, Apple and/or Microsoft certification • Ability to effectively communicate verbally and in writing • General Hardware Support (Desktop/Laptop, Mobile Device) • ServiceNow, ITSM or other major Ticketing System experience a strong plus Qualifications Undergraduate degree. Strong organizational skills with ability to multi-task across all aspects of the company's divisions. Applicants must be competent in prioritizing, working with little supervision and self-motivated with strong communication and interpersonal abilities. Education and/or Experience: Minimum of 5 years of previous experience