9 results for Administrative Assistant in Philadelphia, PA

Administrative Assistant A local CPA Firm is in the market for an enthusiastic Administrative Assistant to hop on board and be the backbone of their team, propelling forward the exciting growth of their practice! The ideal candidate will be highly organized, detail-oriented, and capable of managing various administrative tasks efficiently. While prior experience in a CPA firm would be helpful, candidates with a strong administrative background and a willingness to learn are absolutely welcome! Basic experience with QuickBooks or similar accounting software is advantageous but not required. Responsibilities: <ul><li>Provide administrative support to the team of CPAs and other staff members.</li><li>Manage and organize office operations, including filing, data entry, and maintaining office supplies.</li><li>Assist with client communications, scheduling appointments, and managing client files.</li><li>Prepare and distribute correspondence, reports, and other documents as needed.</li><li>Assist with basic bookkeeping tasks using QuickBooks, such as data entry and generating reports.</li><li>Coordinate meetings and appointments, both internally and with clients.</li><li>Assist with special projects and other duties as assigned by management.</li></ul>

Administrative Assistant We are offering a contract to hire employment opportunity for a Part-Time Administrative Assistant in Lititz, Pennsylvania. In this role, you will be responsible for various administrative duties in a fast-paced office environment. Your primary responsibilities will include managing incoming calls, processing mail, coordinating events, and providing clerical support across different departments. Responsibilities:• Professionally manage incoming calls and respond to customer inquiries• Process, distribute, and manage incoming and outgoing mail, including invoices, vendor checks, packages, and certified mail• Coordinate and oversee building and equipment maintenance as needed• Maintain appropriate levels of office supplies• Assist in the coordination of company events and manage schedule, emails, and travel arrangements as needed• Support Accounting, HR, & Administration by performing various clerical duties as needed• Assist with coordination of conferences, speaking engagements, presentations, and tours as needed• Proficiently use Microsoft Outlook, Word, PowerPoint, and Excel for various tasks

Administrative Assistant We are in the market for a Front Desk Coordinator to be an integral part of our professional services team in Wall, New Jersey. This role involves serving as the first point of contact for clients and visitors, managing our membership database, and providing robust administrative support across various departments. The role offers a contract to hire employment opportunity. Responsibilities: • Operate and manage the telephone switchboard, directing all incoming calls and handling call screening with discretion. • Greet, assist, and direct all visitors and vendors with a professional demeanor. • Manage daily mail duties including pickup, sorting, and distribution of mail and faxes. • Maintain accurate and up-to-date records in our membership database through efficient data entry tasks such as updating member records and processing changes. • Assist with the coordination of seminars and member events, including registrations and cancellations. • Provide general administrative support across departments, including drafting correspondence, creating spreadsheets, and filing. • Organize and manage office supplies, maintain office equipment, and handle setup for in-house meetings. • Support the governance staff by maintaining meeting books and performing routine office opening tasks. • Utilize 'Switchboard - Phones 1 - 10 Lines' skill to manage communication effectively.

Job Information Litigation & Bankruptcy Specialist I - Ma... We are offering a contract opportunity for a Litigation & Bankruptcy Specialist in the manufacturing industry located in Norristown, Pennsylvania. This role is primarily administrative, focusing on the effective management of a portfolio of classified relationships, implementing collection strategies, and overseeing the reduction of non-performing assets. Responsibilities: • Aggressive management of a portfolio of classified relationships • Development and implementation of collection strategies • Reduction of non-performing assets and appropriate recognition of write-offs • Prevention of write-offs wherever possible • Arranging for repossession of equipment in accordance with laws, codes, and internal policies • Review and processing of legal invoices and other related expenses associated with litigation • Reconciliation of agency wires • Monitoring and managing functional inboxes • Providing support on accounts placed with an agency • Completing monthly audits for 3rd party agencies • Adapting to changing priorities and working well with others • Communicating strategies and outcomes effectively • Organizing a vast array of facts and data to provide risk-related recommendations • Managing complex legal, business, and financial structures independently.

Executive/personal admin We are in search of a meticulous and efficient executive/personal administrative assistant to support a dynamic president/CEO of a well-funded start up in eastern Bucks County PA. Responsibilities:• Oversee and manage complex travel plans, itineraries, and agendas.• Maintain the executive's calendar, schedule appointments, and coordinate meetings.• Anticipate the executive's needs and stay one step ahead in planning and organizing.• Handle and prioritize incoming communications, including emails, phone calls, and correspondence.• Prepare and edit reports, presentations, and other necessary documents.• Handle confidential information with discretion and professionalism.• Coordinate special projects and events as required.• Assist in personal tasks and errands for the executive to ensure their schedule runs smoothly.• Support sales activities by preparing sales documents, tracking leads, and managing customer relationships.• Perform other administrative tasks to support the daily operations of the start-up companies.

Sales Assistant We are offering a unique opportunity for a Sales Assistant in the manufacturing industry, located in Piscataway, New Jersey, United States. This role is primarily focused on supporting our sales team and customers with credit-related tasks and inquiries, and ensuring the smooth operation of our credit functions. This position is on-site, with business casual dress code and free parking. The schedule is Monday to Friday from 9am to 6pm. Responsibilities: • Efficiently processing customer credit applications • Maintaining accurate records of customer credit • Resolving customer credit inquiries in a timely and detail oriented manner • Monitoring customer credit accounts regularly • Taking appropriate action to collect delinquent payments when necessary • Utilizing CRM and Microsoft Office Suites to manage and track customer information • Assisting with the closing processes and handling customer complaints • Supporting the sales team with various tasks as needed • Utilizing Microsoft Excel, Word, and Outlook for data entry and communication purposes • Working closely with both the sales team and customers to ensure a smooth sales process.

Human Resources (HR) Assistant We are searching for a meticulous and experienced HR Assistant to join our team in South Brunswick, New Jersey. This role is instrumental in providing administrative support within the HR function, aiding in maintaining an efficient office environment. The successful candidate will be well-versed in HR procedures and able to juggle various administrative tasks in a timely manner. This position offers a short term contract employment opportunity. Responsibilities: • Assist with day-to-day operations of the HR functions and duties.• Compile and update employee records (hard and soft copies) accurately.• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc).• Coordinate HR projects (meetings, training, surveys etc) and take minutes.• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc).• Coordinate communication with candidates and schedule interviews.• Conduct initial orientation to newly hired employees.• Assist our recruiters in sourcing candidates and updating our database

Personal/sales assistant We are offering a unique opportunity for a personal/business administrator for the CEO/President in a start-up environment in Eastern Bucks County Pennsylvania. The role is will be based in a dynamic and fast-paced workplace. Responsibilities: • Managing complex and detailed travel plans, itineraries, and agendas• Maintaining the executive's calendar, scheduling appointments, and coordinating meetings• Anticipating the needs of the executive and staying one step ahead in planning and organizing• Managing and prioritizing incoming communications, including emails, phone calls, and correspondence• Preparing and editing reports, presentations, and other documents as needed• Handling confidential information with discretion and professionalism• Coordinating special projects and events as required• Assisting in personal tasks and errands for the executive to ensure their schedule runs smoothly• Supporting sales activities by preparing sales documents, tracking leads, and managing customer relationships• Performing other administrative tasks to support the daily operations of the start-up companies

Project Assistant A prestigious company in the Healthcare/NHS Industry is seeking a Project Assistance to work in the Philadelphia, Pennsylvania area. This position as a Project Assistant is a contract employment opportunity that will involve a diverse range of tasks, including registration, attendee scanning, and support for meetings and conferences. This role will be on-site and necessitates a high level of organizational skills and the ability to manage timelines effectively. Key Responsibilities: • Assist the team with registration processes, ensuring accuracy and efficiency• Handle scanning of attendees, maintaining a systematic tracking process• Direct customers to their meeting spaces, ensuring seamless flow of activities• Distribute workbooks to attendees as required, ensuring all participants have necessary materials• Collect evaluations post-meetings or conferences, ensuring feedback is appropriately gathered and recorded• Contribute to team tasks as needed, demonstrating flexibility and collaboration• Maintain organized files, ensuring easy accessibility of information• Perform shipping functions when necessary, ensuring materials are delivered in a timely manner• Provide exceptional customer service, addressing inquiries and resolving issues promptly.