3 results for Executive Assistant in Pittsburgh, PA

Administrative Manager Our client in the Northside of Pittsburgh is seeking 2 Administration Assistant to provide operation and administrative oversight of its five program sites for its 40 plus staff and volunteers for the company's nonprofit organization. This is a contract to hire opportunity that is full-time hours and onsite. The client is looking for a self-starter who thrives in a fast-paced environment, seeks to influence the lives of youth while making a difference in the communities that we serve. Pay rate: $20-22. Must have a car. Knowledge/Skills<ul><li>Ability to manage effectively in a fast-paced environment addressing competing customer, stakeholder, and partner requirements</li><li>Proficient in Microsoft Office Word, Excel, and Outlook</li><li>Attention to detail and problem-solving skills</li><li>Ability to work independently</li><li>Excellent analytical and organizational skills</li><li>Ability to multitask and prioritize tasks.</li><li>Ability to communicate information with clarity to staff.</li><li>Knowledge of human resource management policies and procedures</li><li>Ability for staff orientation, training, payroll</li><li>Ability to interpret and help implement grants and cooperative agreements</li></ul>Responsibilities<ul><li>Conducts staff orientations, training, benefits and provide backup to the payroll Paychex system.</li><li>Provides overall administrative assistance to the Executive Director including filing.</li><li>Communication coordination with staff to address issues and provide and disseminate information to Program Directors/Supervisors per Ex Director input.</li><li>Participates with Management in developing and implementing programs, policies, and procedures.</li><li>Anticipates and resolves issues that may affect the quality of services and/or interrupt day-to-day operations. Resolves technical, project management, and organizational problems with management input.</li><li>Oversight and assignment of tasks to administrative staff.</li><li>Maintains a key system for all agency sites.</li><li>Receives, prepares, maintains, and stores all information pertaining to staff personnel files including confidential and sensitive data. Maintains a filing system for all information as needed.</li><li>Composes complex documents from rough drafts or verbal instructions using Word.</li><li>Maintains Board of Director records and presentations, assists in the preparation of reports by preparing agenda information and summarizing information from a variety of sources with Ex Director assistance</li><li>Serves as lead contact for several contracts to include acquisition of office/program goods and services.</li><li>Maintains vendor agreements and monitors vendor performance.</li><li>Handles emergency maintenance issues with vendors.</li><li>Hand writes checks in needed cases.</li><li>Ensure staff licenses/credentials and Staff/ Van Driver information are maintained.</li></ul>

Project Assistant We are seeking a Project Assistant based in Saxonburg, Pennsylvania. This role provides an opportunity to join our team and assist in managing various projects. The job functions in this role include administrative responsibilities, assisting project managers, and maintaining a strong customer service focus. The role offers a contract to hire employment opportunity. Responsibilities: • Assist the project manager in organizing, planning, and executing projects • Provide excellent customer service to both internal and external stakeholders • Perform data entry tasks and manage timelines for project completion • Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to complete tasks and maintain records • Organize files, documents, and resources to ensure easy access and retrieval • Perform scanning and shipping functions as required • Maintain a proactive approach to problem-solving and decision-making • Adapt to changing priorities and display flexibility in managing multiple tasks • Collaborate with team members to ensure effective and efficient workflow • Uphold the highest standards of professionalism and conduct at all times.

Sales Associate Robert Half is seeking Sales Associate for a contract to hire option in Downtown Pittsburgh. This is a HYBRID role, you can work remotely 2 days a week after training! Training hours are 9:30AM - 1:30-2:30PM for first two weeks and then you will 35-40 hours a week, full time. $15 hour base + $2 per hour bonus OR commission program starts after training. Bonus paid separate to pay check biweeklyYou will engage with C-level executives and high-level decision-makers and be an expert at scheduling quality appointments for our clients. You will represent those clients in a professional manner and position tell their unique stories. Additionally, you are a team player and will interact with various levels of staff and management to reinforce our reputation in the industry as the premier provider of the most effective prospecting solutions. You will be an active participant in daily operations of our company, helping to drive the company’s direction and development. You have a strong work ethic and are committed to continuous improvements as well as to our guiding principles of responsibility, respect, integrity, and excellence. Responsibilities and Duties:<ul><li> </li><li>Schedule introductory appointments on our Clients’ behalf via phone with C-Level executives and high-level decision-makers regarding Health & Welfare plans, Qualified Plans, Property & Casualty, Executive Compensation, and IT Solutions.</li><li>Qualify each appointment by using our proprietary qualifying process.</li><li>Update lead information using our proprietary database application.</li><li>Provide follow-up on existing and future appointment opportunities for our Clients.</li><li>Meet and/or exceed appointment production requirements.</li></ul>Skills & Experience: <ul><li>Verbal communication, prospecting, interpersonal, listening, time management, prioritization, decision-making, attention to detail, computer, and data entry skills are necessary.</li><li>Must be able to meet performance expectations with limited distractions.</li><li>Must be punctual and in attendance for the scheduled calling shift.</li></ul>