6 results for Office Specialist in West Palm Beach, FL

Administrative Assistant We are offering an opportunity for an Administrative Assistant in West Palm Beach, Florida. This role is crucial to the smooth operation of our front-end operations, serving as the first point of contact for our company. The successful candidate will be tasked with managing various administrative tasks, providing excellent customer service, and maintaining a detail-oriented demeanor at all times. Responsibilities:• Serve as the first point of contact, greeting guests and managing the front end.• Offer visitors refreshments and ensure the fridge is well-stocked.• Handle supply management, ensuring all office supplies are adequately stocked.• Demonstrate excellent multitasking abilities and attention to detail in all tasks.• Report to the manager and provide regular updates on office operations.• Answer inbound calls and provide excellent customer service.• Perform data entry tasks and manage email correspondence.• Handle both inbound and outbound calls as required.• Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various administrative tasks.• Schedule appointments and manage calendars as necessary.• Provide general administrative assistance as required

Bilingual Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Pompano Beach, Florida. In this role, you will be heavily involved in customer service, administrative tasks, and scheduling duties within the industry. This role offers a contract employment opportunity, where your main responsibilities will include interfacing with homeowners, contractors, and businesses. Responsibilities: • Fielding and managing incoming calls from contractors to confirm order statuses, pricing, and material availability. • Handling customer inquiries and resolving their issues promptly. • Scheduling trucks for material delivery based on customer orders. • Collecting payments and executing orders in a timely and efficient manner. • Assisting customers in person as they come to look at materials. • Sending electronic signatures for documentation as required. • Utilizing MS Office and Sage for various administrative tasks. • Assisting in other administrative duties as required. • Maintaining clear and accurate communication via emails. • Ensuring a smooth and efficient flow of operations within the office.

Accounting Specialist We are offering a short-term contract employment opportunity for an Accounting Specialist in Palm Beach Gardens, Florida. The successful candidate will primarily be tasked with accounts payable and receivable, reconciliation, and some light month-end tasks. You will also be expected to work with Microsoft Dynamics and other accounting software systems. Responsibilities include: • Processing accounts payable and receivable in a timely and accurate manner • Performing reconciliations of financial discrepancies by collecting and analyzing account information • Assisting with month-end procedures • Utilizing Microsoft Dynamics and other accounting software systems to manage financial transactions • Providing support to the financial department by managing daily accounting tasks • Updating financial data in databases to ensure that information will be accurate and readily available when needed • Preparing and submitting weekly/monthly reports • Assisting with other accounting projects as needed • Ensuring all payments are completed on time (including direct deposits and manual checks) • Reporting on the status of accounts payable and receivable.

Accounts Receivable Specialist We are offering a short term contract employment opportunity for an Accounts Receivable Specialist in Hollywood, Florida. This role involves managing customer accounts and ensuring accurate and timely invoicing and payment application. The successful candidate will need to be proficient in using various accounting software systems, as well as Microsoft Excel and Office Suites. Responsibilities: • Handle client invoicing through appropriate software to ensure all projects are billed correctly. • Request payments from clients in a timely and professional manner. • Apply payments to the correct accounts and reconcile any inconsistencies. • Conduct reconciliations on accounts to ensure accurate financial records. • Engage in light Excel work, including managing and updating Google Sheets. • Use Accounting Software Systems, Great Plains (GPAC), IBM AS/400, Microsoft Excel, and Microsoft Office Suites to perform accounting functions. • Manage Accounts Receivable (AR) and perform billing functions. • Monitor cash activity and process checks as required.

Bilingual Receptionist We are offering a contract to hire employment opportunity for a Receptionist role based in Deerfield Beach, Florida, United States. The individual in this function will be the first point of contact for clients and visitors, manage incoming calls, and perform a range of administrative tasks. The role requires proficiency in MS Word and recent experience using Quickbooks. As the Receptionist, you will also assist other administrative staff with overflow work, including data entry and internet research tasks. Responsibilities: • Greet visitors and direct them to the appropriate departments or individuals • Handle incoming calls and route them to the correct personnel • Perform general administrative duties to support day-to-day operations • Assist other administrative staff with overflow work as needed • Conduct internet research tasks to support business operations • Manage data entry tasks ensuring accuracy and efficiency • Process invoices using Quickbooks • Maintain a professional and organized reception area • Provide outstanding customer service • Communicate effectively with team members and senior management.

Bookkeeper We are offering a contract to hire employment opportunity for a Bookkeeper in Pembroke Pines, Florida. As part of our team, you will be entrusted with a myriad of financial tasks, ranging from accounts payable and receivable to bank reconciliations and filing. The role requires the ability to use Netsuite software and a strong understanding of Microsoft Excel. Responsibilities: • Handling Accounts Receivable and Accounts Payable tasks to ensure accuracy in financial documents and entries. • Conducting bank reconciliations to ensure all financial transactions align with bank statements. • Ensuring accurate and efficient filing of financial documents. • Preparing and making bank deposits as required. • Utilizing Netsuite software for various accounting tasks. • Applying Excel formulas for data analysis and financial reporting. • Demonstrating analytical skills to interpret financial data and provide insights. • Performing basic bookkeeping functions to maintain financial records and reports. • Assisting with administrative tasks as required.