Latest job postings

Executive Assistant We are offering an opportunity for an Executive Assistant in the healthcare industry, specifically in hospitals and social assistance, located in Staten Island, New York. This role focuses on the coordination of daily administrative operations, including the management of schedules, correspondence, and documentation. This role provides an opportunity for those with experience in CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and About Time, along with skills in Calendar Management, Correspondence, C-Suite, Documentation, and Microsoft PowerPoint. Responsibilities: • Manage executive schedules, appointments, and travel arrangements. • Coordinate internal and external meetings, ensuring all parties are informed of and prepared for the engagements. • Utilize CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and About Time to effectively manage tasks and communicate. • Handle C-Suite correspondence, ensuring that all communications are accurately and efficiently processed, distributed, and managed. • Assist with the preparation of presentation materials using Microsoft PowerPoint. • Maintain comprehensive and accurate corporate records, documents, and reports. • Perform minor accounting and bookkeeping duties. • Organize and maintain the office filing system. • Manage the daily operations of the office, including ordering supplies and managing resources. • Ensure the smooth and efficient handling of information by documenting and communicating actions, irregularities, and continuing needs within the organization.

Medical Receptionist We are offering a contract to hire employment opportunity for a Medical Receptionist in Brockton, Massachusetts. The role involves working in a healthcare setting where you will be the first point of contact for patients. The main function of this role is to provide support to medical staff by handling administrative tasks in a busy healthcare environment. Responsibilities: • Answering incoming phone calls and addressing patient inquiries • Checking patients in and out of the facility • Scheduling follow-up appointments for patients • Sending reminders to patients about upcoming appointments • Utilizing various medical software such as Allscripts, EHR SYSTEM, and Medisoft for administrative tasks • Assisting in billing functions and maintaining charts and graphs as required • Handling insurance-related tasks and queries • Ensuring the smooth running of the reception area and improving patient satisfaction • Adhering to healthcare laws and regulations in all tasks • Utilizing Microsoft Excel for data entry and management tasks.

File Clerk If you're looking for work as an Administrative Assistant, Robert Half has an opening for someone who is results-oriented and deeply passionate about growing their career. The Administrative Assistant will perform various administrative and office support duties. Mail merging, pivot tables, and presentation design are key parts of this position, so if that's your thing, don't hesitate to contact us! If you're looking for a short-term contract / temporary position in the San Francisco, California area, this Administrative Assistant job is a terrific opportunity for you! How you will make an impact - Receive and tend to visitors - Support diverse projects for other employees - Navigate through word processing, filing, and faxing - Answer telephone calls If you are interested in this role, please reach out to Nick Mussman at 415.276.0358.

Contact Center Agent We are offering a contract to hire employment opportunity for a Customer Service Representative in the Financial Services industry, based in San Antonio, Texas. This role primarily involves handling customer inquiries and providing exceptional service through various channels. The ideal candidate should have a solid background in call center operations and a strong understanding of customer service protocols within the banking and financial services industry. Responsibilities: • Handle incoming customer inquiries and issues via phone calls, online messaging, and chat. • Provide accurate and timely responses to customer queries, concerns, and requests. • Utilize customer service software to manage customer interactions effectively. • Navigate computer systems and databases to access customer information and provide accurate solutions. • Manage customer interactions across multiple channels, including phone calls, online messaging, and chat, to ensure a consistent and positive customer experience. • Identify customer needs and concerns, troubleshoot issues, and find effective resolutions. • Escalate complex problems to the appropriate internal teams and follow up to ensure timely resolution. • Use administrative skills to document customer interactions and handle information accurately. • Monitor and manage high-volume call center operations in a fast-paced environment. • Use Microsoft Office Suites and Microsoft Excel for data entry and other administrative tasks.

Receptionist We are in the non-profit industry, located in SAINT LOUIS, Missouri, United States, offering a contract to hire employment opportunity for a Front Desk Coordinator. This role primarily involves various administrative and receptionist duties, supporting program staff, and leadership as needed. Responsibilities: • Warmly greet visitors and clients, offer assistance, and direct them to the appropriate staff members • Handle client-related forms and fees, answer phone inquiries, and route calls efficiently • Review and reconcile daily fees and credit card transactions • Receive, date, and distribute incoming mail; process outgoing mail • Prepare, edit, and print various documents including letters, reports, forms, and flyers • Enter data, generate reports, and collate information from satisfaction surveys • Ensure smooth operation of office equipment and maintain necessary supplies • Assist in maintaining case records and general filing systems • Provide feedback on activities and concerns to the supervisor, contributing to continuous improvement • Offer general administrative and clerical support to the leadership team and other program areas as assigned.

Administrative Assistant We are offering a contract to hire employment opportunity for an Administrative Assistant in Raleigh, North Carolina. This role falls within the telecom industry and will be based at our office. The Administrative Assistant will be responsible for handling inbound calls, providing exceptional customer service, and performing data entry tasks. The ability to manage email correspondence effectively and efficiently is essential. Responsibilities: • Respond to inbound calls and provide excellent customer service to clients • Perform data entry tasks with high accuracy and attention to detail • Manage email correspondence and ensure responses are timely and professional • Utilize Microsoft Word, Excel, PowerPoint, and Outlook to complete tasks and manage schedules • Schedule appointments and meetings as necessary • Participate in and contribute to the creation and management of social media campaigns • Handle both inbound and outbound calls, as required • Maintain and update customer records, ensuring all information is current and accurate • Act as a key point of contact for customer inquiries and issues • Collaborate with team members to ensure smooth operations and high levels of customer satisfaction.

Customer Service Representative We are offering a short term contract employment opportunity for an organized and detail-oriented individual to join our transport industry team in Broadview, Illinois. The role will be focused on outbound customer service in the capacity of a Scheduling Specialist. Your primary responsibility will be to conduct outbound phone calls to prospective clients, with the end goal of scheduling appointments for our sales team. Responsibilities: • Conduct outbound phone calls to prospective clients with a view to schedule appointments for the sales team. • Use provided scripts and effective communication skills to convey the value proposition of our products and services. • Accurately record and update client information and scheduling details in our CRM system. • Collaborate with the sales team to coordinate meeting schedules and ensure optimal utilization of their time. • Address any inquiries or concerns raised by prospective clients with exceptional customer service. • Continually identify opportunities for process improvement and efficiency enhancement in the scheduling process. • Adhere to company policies and procedures while maintaining high standards of professionalism and ethics.

Executive Travel Coordinator There is an opening at a growing, dynamic firm for a professional, highly-skilled Executive Travel (Private) Coordinator. This role is in the Investment Management/Companies industry. For this Executive Assistant position, we need candidates who can maintain various administrative duties for executive management. Candidates looking for Executive Travel (Private) Coordinator. opportunities will be interested in this long-term contract / temporary position in the Fort Worth, Texas area. How you will make an impact - Coach and be responsible for other support staff and customer relations - Arrange reports and financial data - Forming presentations - Vet calls - Schedule travel and meeting arrangements

Job Information Litigation & Bankruptcy Specialist I - Ma... We are offering a contract opportunity for a Litigation & Bankruptcy Specialist in the manufacturing industry located in Norristown, Pennsylvania. This role is primarily administrative, focusing on the effective management of a portfolio of classified relationships, implementing collection strategies, and overseeing the reduction of non-performing assets. Responsibilities: • Aggressive management of a portfolio of classified relationships • Development and implementation of collection strategies • Reduction of non-performing assets and appropriate recognition of write-offs • Prevention of write-offs wherever possible • Arranging for repossession of equipment in accordance with laws, codes, and internal policies • Review and processing of legal invoices and other related expenses associated with litigation • Reconciliation of agency wires • Monitoring and managing functional inboxes • Providing support on accounts placed with an agency • Completing monthly audits for 3rd party agencies • Adapting to changing priorities and working well with others • Communicating strategies and outcomes effectively • Organizing a vast array of facts and data to provide risk-related recommendations • Managing complex legal, business, and financial structures independently.

Customer Service Representative We are offering a contract opportunity for a Customer Service Representative in Spokane, Washington. You will be joining our team as a Credit Clerk, tasked with handling customer credit applications and maintaining customer credit records in an organized and efficient manner. This role is based in the healthcare industry, specifically dealing with Consumer Driven Health Care (CDH) Clerical Services. Responsibilities:<ul><li>Adjudicate claims received via email, mail, fax, online, or in-person.</li><li>Review the claim in the system if received electronically, or on paper if received through manual submission for expenses to validate if they are IRS eligible expenses for reimbursement or not.</li><li>Answer client and participant inquiries received via phone, email, mail, fax, online, or in-person.</li><li>Consumer Correspondence</li><li>Print denial letters, repayments notifications, receipt reminders, follow-up letters.</li></ul>

Benefits and Leave Administrator We are offering a 6 month contract employment opportunity for an HR Generalist role based in Buellton, CA. This role will involve administering team member benefit and wellness programs, managing team member leaves of absence, and handling associated documents. Responsibilities• Advising team members on eligibility, provisions, and other matters related to benefits.• Presenting benefit overviews to new hires.• Assisting team members with claim resolution by guiding them through the process and working with insurance carriers as needed.• Reconciling invoices for payment to insurance carriers.• Administering and tracking leaves of absence, ensuring compliance with relevant laws and regulations.• Handling benefit calculation for leaves of absence.• Providing information relating to disability verifications to the disability carrier and EDD.• Maintaining team members’ medical files by scanning all documents to permanent storage.• Providing notices to team members regarding changes and deadlines for all benefit-related programs.• Developing and executing benefit and wellness-related team member communications.• Assisting in the planning and promotion of Flu Shot Clinics, Open Enrollment, and other benefit program events.• Developing policies and procedures for wellness program initiatives.• Overseeing Benefits Specialist and benefit programs in the absence of the Benefits Manager.• Performing data entry in WFN, Benetrac, Conexis, and insurance company employer portal. Skills• Leave Administration• Benefits Administration• Spanish Language preferred

Data Entry Clerk We are in the education industry, located in Sandy, Utah, and we are currently seeking a dedicated individual for a Data Entry Clerk role. This role primarily involves grading school excellence exams manually by comparing student papers with an answer key. Key responsibilities: • Carefully review students' papers using an answer key to grade school excellence exams. • Ensure accuracy and consistency in grading by strictly adhering to the grading rubric. • Enter data from graded exams into the school's database in an accurate and timely manner. • Maintain a high level of confidentiality when handling students' papers and grades. • Use typing and data entry skills to update records and databases. • Communicate effectively with other staff members to address any issues or discrepancies in the grading process. • Maintain organized records of graded exams for future reference. • Ensure that all grading deadlines are met to maintain the smooth flow of the school's operations. • Continually strive to improve the grading process by providing feedback and suggestions. • Adhere to all school policies and regulations during the grading process.

Customer Care Representative Homebuilding client is in need of a contract to permanent customer care representative. This job is located in Mountain House, CA. Duties Include:-Pre-walk homesites to provide punch list for construction for delivery of home to customer; provide quality control of finished product.-Conduct homeowner walk-throughs, acquainting homeowner with operation of appliances, heating/cooling systems, maintenance of home, etc.-Coordinate with the Construction Department staff and contractors in the completion of walk-through repairs within five (5) days.-Schedule and supervise subcontractor repairs in homes after delivery to homeowner.-Schedule inspections with homeowners, assess routine warranty claims and follow through to completion all service requests within seven (7) days.-Provide accurate and timely information to Customer Care Manager on progress and scopes of work.-Maintain positive homeowner relations, provide homeowner with knowledgeable, timely and professional service.-Evaluate subcontractor and product performance. Provide ongoing information to Customer Service Manager as it relates to quality of workmanship and materials.-Participate in emergency on call rotation service schedule.-Work with Customer Service Manager on special projects as needed.-Participate and attend department meetings.-Keep accurate service request logs and documentation of all work performed.-Perform all other duties as assigned. Top Requirements for the Customer Care Representative:-Excellent communication skills, verbal and written-Strong organizational and interpersonal skills-Must be able to deal effectively with confrontational situations and maintain objectivity in public relations.-Detail oriented, works well under pressure, capable of handling multiple tasks with simultaneous deadlines. This job is 100% onsite and hours are M-F 7am-4pm. If you are interested in this customer care representative position, please submit your resume right away for consideration!

Office Manager We are offering an opportunity for an Office Manager to join our team based in New York. The role encompasses a variety of responsibilities, primarily focused on office operations and administration. The candidate will be expected to perform tasks such as managing mail, using office software, and coordinating various office tasks and functions to ensure office operations run smoothly. Responsibilities: • Managing office tasks such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.• Maintaining polite and professional communication through phone, e-mail, and mail.• Anticipating the needs of others in order to ensure their seamless and positive experience.• Handling incoming and outgoing office correspondence.• Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.• Performing general office clerk duties and errands.• Coordinating events as necessary.• Maintaining supply inventory.• Maintaining office equipment as necessary.Supports with opening and closing of office duties including cleaning and prepping conference rooms, Restocking multiple refrigerators and other pantry item restocking. cleaning kitchen items/appliances as neededUpkeeps the Mailroom- kept tidy- distribute mail appropriatelyrestock office supplies- printer paper ink, etc.Order office supplies and snacksEmail Correspondence• Constantly moves UPS, Fed ex, DHL, etc. boxes weighing up to 50 pounds across and around the office for set up needs.• Constantly Unbox, prep, bags, inventory, and carry work atop to the showroom ascending/Descending the stairs.• Constantly positioning yourself to fill the highboy fridge, 8 regular refrigerators as well as the snacks ascending/Descending the stairs to transport.

Office Assistant We are offering a short-term contract employment opportunity for an Office Assistant in Clinton, Maine. The role involves a mix of administrative and clerical duties in a fast-paced setting. The Office Assistant will be responsible for document review, follow-ups on paperwork, and working independently in a highly organized manner. Proficiency in Microsoft Office Suite is a must, along with a keen attention to detail. Responsibilities:• Regularly follow up on various paperwork to ensure timely completion of tasks• Work independently in a fast-paced environment, maintaining efficiency and productivity• Proficiently use Microsoft Office Suite for various tasks and projects• Pay close attention to detail in all tasks to avoid errors and ensure accuracy• Perform various clerical duties as needed, contributing to the smooth running of the office• Provide excellent customer service, resolving inquiries and providing assistance where necessary• Utilize data entry skills to maintain and update various databases• Handle correspondence in a timely and professional manner.

Sales Support We are offering a contract opportunity for a meticulous Sales Support professional to join our team in Post Falls, Idaho. In this role, you will be involved in various aspects of sales support, including processing and coding purchase orders, data entry, and providing back-office support. Responsibilities: • Accurately process and code customer purchase orders, ensuring all information is correct. • Efficiently enter orders into the ERP system and make necessary updates to sales orders as required. • Review entered sales orders for accuracy and communicate any necessary corrections. • Provide support to the sales and account departments, assisting with additional duties as assigned. • Use your skills in purchase orders, data entry, and back-office support to ensure smooth operations within the sales department.

Administrative Assistant We are providing an opportunity for an experienced Administrative Assistant to join our team in San Francisco, California. In this role, you will be responsible for maintaining our small office environment, managing scheduling for our partners, and ensuring the smooth operation of office functions. This role is particularly suited to individuals with strong organizational and customer service skills. Responsibilities: • Coordinate and manage scheduling and rescheduling for partners based in San Francisco.• Maintain an efficient and flexible scheduling practice to accommodate the dynamic needs of a small office environment. • Oversee the upkeep and cleanliness of conference rooms, including managing refreshments.• Provide support at the reception area, ensuring smooth office operations.• Maintain the office for a small team, ensuring a tidy and productive work environment.• Utilize Microsoft Office Suite to manage schedules, data entry, and email correspondence.• Handle both inbound and outbound calls, demonstrating strong customer service skills.• Manage the scheduling of appointments using scheduling software. • Ensure all tasks are completed with a high level of attention to detail. • Adapt quickly to changing office needs and responsibilities. This role offers a short-term contract employment opportunity. If you are interested in this role, please reach out to Nick Mussman at 415.276.0358.

Patient Access Specialist We are in search of a dedicated Patient Access Specialist to be an integral part of our healthcare team. The role is based in CHATTANOOGA, Tennessee, where you will be working in a non-patient facing setting. As a Patient Access Specialist, you will be responsible for ensuring seamless patient access and experience within our healthcare system, coordinating appointments, verifying insurance coverage, and facilitating the registration process for patients. Responsibilities • Facilitate the registration process for patients, collecting demographic and insurance information accurately, and entering data into electronic health records (EHR) system efficiently. • Coordinate patient appointments, procedures, and tests according to established protocols, ensuring optimal utilization of resources and minimal wait times. • Verify patients' insurance coverage, eligibility, and benefits to facilitate accurate billing and reimbursement processes. • Provide exceptional customer service to patients, addressing inquiries, resolving concerns, and ensuring a positive experience throughout their interaction with the healthcare system. • Collaborate with medical staff, nurses, and physicians to coordinate patient admissions, transfers, and discharges, ensuring smooth transitions of care. • Adhere to all relevant healthcare regulations, including HIPAA guidelines, to safeguard patient confidentiality and privacy. • Maintain accurate and up-to-date records of patient interactions, registrations, and scheduling activities, ensuring compliance with documentation standards. • Work closely with other members of the centralized patient access team, including schedulers, billing specialists, and administrative staff, to optimize workflow efficiency and achieve departmental goals. • Participate in training sessions, quality improvement initiatives, and process optimization efforts to enhance the effectiveness and efficiency of patient access services.

Member Services Representative We are offering a short term contract employment opportunity for a Member Services Representative in Washington, District of Columbia. The role includes a variety of job functions such as managing employee benefits, conducting candidate reference checks, and handling complaints. This role is crucial in our team as it involves direct interaction with our members and contributes significantly to our service delivery. Responsibilities: • Answer and manage day-to-day queries regarding employee benefits • Ensure efficient benefits administration including enrollment and census reports • Conduct candidate reference checks as part of the recruitment process • Post job vacancies on relevant platforms as needed • Handle offboarding processes for outgoing employees • Utilize CRM and ERP - Enterprise Resource Planning systems for efficient management • Use Microsoft Excel and Microsoft Office Suites for various administrative tasks • Perform basic accounting functions related to the role • Manage benefit functions including claim administration • Handle complaints, ensuring they are resolved in a timely and efficient manner.

Patient Service Representative We are providing an opportunity for a Patient Service Representative role, which is based in Renton, Washington. The role involves providing customer service in the healthcare industry, primarily through answering inbound calls and scheduling patient appointments. This role offers a contract employment opportunity and will be conducted remotely. Responsibilities: • Answering inbound calls from patients, addressing their inquiries, and providing necessary assistance • Routing calls to the appropriate department or personnel when necessary • Handling patient enrollment and adding relevant documentation in the Electronic Medical Records (EMR) system • Providing medical assistance information to patients as needed • Scheduling patient appointments and follow-ups • Working in a remote call center environment, handling statewide volume for Washington • Identifying calls that are more appropriate for 911/emergency services or triage nurse on staff and redirecting them accordingly • Utilizing the EMR system, E-Clinical Works, and MS Office Suite to manage patient records and perform daily tasks • Ensuring compliance with HIPAA regulations for patient privacy.

Data Entry Clerk We are offering a short-term contract employment opportunity for a detail-oriented Data Entry Clerk to join our team in Irwindale, California. The chosen candidate will be responsible for data entry tasks, updating spreadsheets, and identifying discrepancies in data, among other key duties. This role is pivotal in assisting our sales and operations teams with data comparison and ensuring products are shipped and received by customers. Responsibilities: • Efficiently enter and update data across various systems • Identify and resolve discrepancies in data to ensure accuracy • Assist sales and operations teams by comparing data to drive decision making • Ensure products are properly shipped and received by customers • Utilize Microsoft Excel and other software to manage and manipulate data, including the use of pivot tables • Provide administrative assistance as needed to support the team • Keep track of account discrepancies and work towards their resolution • Maintain and update spreadsheets with accuracy and attention to detail.

Customer Service Representative We are offering a contract to hire employment opportunity for a Customer Service Representative in the manufacturing industry, based in ENDICOTT, New York. The selected candidate will be responsible for assisting with the quote process, monitoring customer online portals, and maintaining detailed customer documentation. This role will also require managing customer accounts and serving as a customer advocate with our manufacturing, engineering, and shipping personnel. Responsibilities: • Assist with the quote process, including quote preparation and maintaining quote files • Monitor customer online portals daily for receipt of quotes and send quote responses • Create proposals, letters, and other correspondence as requested • Respond to sales calls and provide information or support as needed • Manage specific customer accounts and communicate effectively with customers • Serve as a customer advocate, liaising with manufacturing, engineering, and shipping personnel to ensure timely order shipping • Communicate any shipment delays to customers before orders are late • Maintain and develop Word and Excel templates and reports as required • Research and generate correspondence to resolve customer issues • Maintain detailed files for various sales and customer documentation/communication • Perform other duties as required Skills: • Proficiency in Excel Formulas • Familiarity with Customer service software • Strong Customer Service skills • Experience in Customer experience management • Ability to handle Inbound Telephone Calls • Excellent Customer Support skills

Administrative Assistant We are offering an opportunity for an Administrative Assistant to join our team located in Tulsa, Oklahoma. The role involves various administrative tasks and requires skills in customer service, data entry, and email correspondence. As part of our team, you will be responsible for answering inbound calls, scheduling appointments, and other administrative duties. Responsibilities: • Responding to inbound calls and providing excellent customer service to our customers • Accurately entering data into our systems and maintaining up-to-date records • Keeping up with email correspondence and ensuring all inquiries are addressed in a timely manner • Handling both inbound and outbound calls as necessary • Scheduling appointments and meetings as required • Utilizing Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to complete tasks and projects • Maintaining a high level of professionalism and organization in all tasks • Assisting with other administrative duties as needed.

Office Assistant We are offering a contract to hire employment opportunity for an Office Assistant in the Agriculture industry, based in VISALIA, California. Our team is seeking a highly organized and detail-oriented individual, who will be tasked with a range of responsibilities, from processing customer credit applications to maintaining accurate customer credit records. For more information call Yohana Roman 559-312-1064 or Andrea Alva 559-365-7048 Responsibilities:• Process customer credit applications accurately and efficiently• Maintain accurate customer credit records• Monitor customer credit accounts and take appropriate actions to collect delinquent payments• Display strong knowledge of Microsoft Office, particularly Excel and Word• Demonstrate strong customer service skills in all interactions• Perform filing and data entry tasks accurately and efficiently• Exhibit self-motivation and attention to detail in all tasks• Communicate effectively over the phone, as regular contact with our CEO is required• Utilize bilingual skills, if available, to better assist a diverse customer base• Use Excel formulas to process and analyze data effectively.

Administrative Assistant We are in search of an Administrative Assistant to join our clients team in St. Louis Park, Minnesota. This role is essential to supporting the project managers in the realm of sustainable real estate development and consulting. The Administrative Assistant will be responsible for a wide range of duties, including maintaining online systems, assisting with project documentation, and coordinating events. This role is located in a shared office space and provides a unique opportunity to contribute to a green and sustainable future. This is a contract-to-hire opportunity! Responsibilities:• Collecting and sorting mail as part of daily tasks• Cleaning up online folder systems and maintaining their organization• Assisting with the creation and maintenance of templates• Updating case studies and project experiences• Tracking documents and creating lists of missing items for follow up• Assisting in the maintenance of the online CRM system• Tracking and maintaining insurance policies, including reaching out to brokers for proposals• Assisting with communication and helping the team stay on task• Tracking employee licensing requirements and helping to schedule education sessions• Coordinating year-end party and other quarterly and monthly events• Assisting with marketing tasks, including social media posts and website maintenance if interested and capable - not a requirement, but an option if you are interested • Performing data entry tasks and maintaining proficiency in Microsoft Suite• Answering inbound calls and managing email correspondence• Maintaining a proactive and self-motivated approach to work