293 results for Help Desk Support Manager

Contracts Administrator/ Coordinator Robert Half has partnered with a company seeking a contract-to-hire, for a hybrid (2in, 3 out) Contracts Administrator/Coordinator role based in El Segundo, California. This is an amazing opportunity to work in the bio-medical field in legal while helping to advance a cure for cancer ! The role is primarily focused on compliance, data entry, and review tasks, providing a supportive function for a team of attorneys. The individual will be a part of our legal department, contributing to our mission of changing the world for patients. Responsibilities:• Assist in the coordination and administration of contracts such as NDAs, SOWs, MSAs, Vendor Agreements.• Ensure accurate data entry and maintain records in CRM, About Time, and other related systems.• Compare and review documents for consistency and accuracy.• Provide support to attorneys in maintaining schedules, outlook, email, and word processing tasks.• Track changes and update documents as required.• Ensure professionalism in writing and pay attention to spelling and detail.• Use DocuSign for getting agreements solidified from company/attorneys and CFO.• Report to the manager of contract operations.• Demonstrate proficiency in using MS Office tools for data entry, sorting, and formatting tasks.

Staff Accountant Our client is seeking a skilled and detail-oriented Staff Accountant to join their team. As a government contractor, accuracy, compliance, and integrity are paramount in all financial matters. The Staff Accountant will play a crucial role in ensuring that our financial records are accurate, compliant with regulations, and support our mission as a government contractor.Responsibilities:<ul><li>Prepare and maintain accurate financial records, including but not limited to, general ledger entries, accounts payable, accounts receivable, and payroll.</li><li>Assist in the preparation of financial statements, reports, and budgets for internal and external stakeholders.</li><li>Ensure compliance with government contracting regulations, including DCAA (Defense Contract Audit Agency) requirements.</li><li>Support financial audits and reviews by providing accurate and timely documentation and explanations as required.</li><li>Analyze financial data to identify trends, variances, and opportunities for improvement.</li><li>Collaborate with other departments to ensure accurate recording of financial transactions and adherence to budgetary constraints.</li><li>Assist with special projects and initiatives as assigned by management.</li></ul>Interested candidates please contact Tamara Young 757-981-0974

Full Charge Bookkeeper Robert Half Finance & Accounting Contract Talent is currently seeking an experienced Accounting Clerk to join a vibrant company in South County (63125) in a temp-to-hire capacity. Responsibilities: We are seeking a detail-oriented and organized Accounting Clerk to join our team. The Accounting Clerk will be responsible for assisting with various accounting tasks to ensure the smooth operation of our financial systems. The ideal candidate will have a strong foundation in accounting principles, excellent communication skills, and the ability to work collaboratively in a fast-paced environment. Key Responsibilities: Accounts Payable and Receivable: Assist with processing invoices, payments, and receipts. Ensure accuracy and timeliness in recording transactions. Data Entry: Enter financial data into accounting software or spreadsheets with precision and attention to detail. Bank Reconciliations: Assist in reconciling bank statements and resolving discrepancies. General Ledger Maintenance: Assist in maintaining accurate and up-to-date records in the general ledger. Assist with Month-End Close: Support the accounting team in preparing financial reports and statements for month-end close. Expense Reporting: Assist in processing employee expense reports and verifying compliance with company policies. Financial Documentation: Organize and maintain financial documents and records in accordance with company policies and procedures. Assist with Audits: Provide support during internal and external audits by preparing documentation and responding to auditor inquiries. Ad Hoc Projects: Assist with special projects and tasks as assigned by the accounting manager or supervisor.

Plant Controller Robert Half is looking for an ambitious Plant Controller to join a well-respected services company. The Plant Controller plans and directs all accounting operational functions, manages the accumulation and consolidation of financial data for internal and external financial statements, analyzes accounting and internal control systems, and guides departmental staff. Working with this company, you will receive competitive and comprehensive compensation and benefits package, as well as strong career growth. This permanent position is for a Controller who will work in the South Jersey region. Responsibilities:<ul><li>Develop and maintain strong internal controls in line with accounting policies and GAAP.</li><li>Manage inventory to optimize turnover, minimize carrying costs and ensure accuracy and valuation.</li><li>Lead standard cost maintenance and variance analysis, including establishing and maintaining bills of material, product routings, material, labor, and overhead costs.</li><li>Implement cost accounting policies and procedures in accordance with GAAP.</li><li>Develop cost estimates for new products and business initiatives, and contribute to pricing decisions.</li><li>Lead plant performance management related to sales margins, inventory, and production analysis.</li><li>Identify and support initiatives to reduce the plant's total delivered cost and improve processes.</li><li>Lead capital expenditure projects' assessment to support decision-making and manage fixed assets.</li><li>Oversee month-end related close activities in the financial cycle, prepare journal entries related to cost allocation, inventory adjustments, and reserves analysis.</li><li>Lead the manufacturing conversion and cost standardization, creating a global standardization system.</li></ul>

Project Analyst MAINLY REMOTE WORK OPPORTUNITY AVAILABLE FOR SOMEONE WITH PUBLIC ACCOUNTING OR PROJECT FINANCE EXPERIENCE!! If you have a background in project finance, and/or public accounting, and strong communication skills, Robert Half may have the Financial Analyst role for you! If working at an innovative, growing engineering firm with top notch peers and leadership sounds appealing to you, you may want to check out this job posting! Duties include conducting financial analysis on various projects, as well as measuring, analyzing, and forecasting performance in conjunction with contracts, advising project management on the allocation of resources to best accomplish objectives, and preparing reports for management. If forecasting, performance reporting, and expense management are your strong suits, come join this innovative team as a key business partner! How you will make an impact:- Support weekly, quarterly and annual Area/Segment-level Bookings and P& L forecasting- Track monthly and quarterly performance through comparison of actuals versus expectations and enable business partners to handle their resources- Work closely with Accounting on the monthly and quarterly financial close processes- Drive monthly reporting to business partners on financial results and if any actions are required- Understand and explain internal and external drivers impacting performance and trending- Work closely with cross functional partners in Accounting and Operations to execute against plans- Analyze performance to date and assess potential risks and opportunities- Produce and monitor forecasting reports- Flexible individuals comfortable with large amounts of information, and adept at managing expectations Our client is looking to expand their growing team and is looking for top talent like yourself! Please apply immediately as this opportunity will not last long! Send your resume to Tracy Kaszuba on LinkedIn, or to tracy.kaszuba at Roberthalf.

Controller Contact Robert Half about this reputable manufacturing and distribution company's Controller opportunity, if you have a knack for leading with high standards, positively motivating others, and making critical decisions and have experience taking charge of an accounting department. Planning and directing all accounting operational functions, handling the accumulation and consolidation of financial data for internal and external financial statements, evaluating accounting and internal control systems, and leading departmental staff will be essential for this role. To succeed in this role, you will need to lead with integrity and reliability and have the ability to manage self and others with urgency, practicality and accountability when providing client services. If you're a creative team player with a talent for challenging the status quo, coming up with unique ideas, negotiating and influencing, this might be the job for you. This opportunity's very competitive and generous compensation and benefits package could advance your career. The Controller will be a permanent employment opportunity and will be located in the Madison Heights, Michigan region. Your responsibilities in this role - Give financial reports to executive committee and partners each month - Perform tasks associated with month-end and year-end close of income statement and balance sheet, financial statements, job costing, account reconciliations & G/L analysis - Collaborate with executive team and partners to make efficient and effective firm-wide operation possible - Meet client expectations by reviewing deliverables of self and team to make sure they meet client satisfaction - Flexible in completing tasks beyond formal job responsibilities - Evaluate, apply and refine policies, procedures, controls and most methodologies - Support punctual cash collection by managing the timing for monthly billing and other cash management techniques - Manage finance department operations, including accounts payable, billings & collections, and payroll - Manage the creation of the annual budget and forecasts and monitor them on a monthly basis - Research, plan and implement Finance Department initiatives including software and systems implementation and other departmental or firm-wide improvements, as needed - Handle daily cash management and produce cash-flow reports, calculating cash needs at weekly and monthly intervals

Administrative Assistant A local CPA Firm is in the market for an enthusiastic Administrative Assistant to hop on board and be the backbone of their team, propelling forward the exciting growth of their practice! The ideal candidate will be highly organized, detail-oriented, and capable of managing various administrative tasks efficiently. While prior experience in a CPA firm would be helpful, candidates with a strong administrative background and a willingness to learn are absolutely welcome! Basic experience with QuickBooks or similar accounting software is advantageous but not required. Responsibilities: <ul><li>Provide administrative support to the team of CPAs and other staff members.</li><li>Manage and organize office operations, including filing, data entry, and maintaining office supplies.</li><li>Assist with client communications, scheduling appointments, and managing client files.</li><li>Prepare and distribute correspondence, reports, and other documents as needed.</li><li>Assist with basic bookkeeping tasks using QuickBooks, such as data entry and generating reports.</li><li>Coordinate meetings and appointments, both internally and with clients.</li><li>Assist with special projects and other duties as assigned by management.</li></ul>

Senior Financial Analyst To apply to this hybrid role, please send your resume to John Sadofsky at [email protected] Work from home options, generous vacation days every year, top tier benefits, competitive pay rates and VERY lucrative bonuses. If that sounds like something you want, keep reading. Description of Job:We are is seeking a Senior Financial Analyst to join our Finance and Accounting team! This is an exciting opportunity for someone to grow his/her career at one of the market leaders in the lighting industry, with ambitious development plans. This position reports to the Finance Manager, in close collaboration with both the business teams and other F& A team members as appropriate. Role & Responsibilities• Preparing and maintaining the financial model and monthly forecasts, based on inputs from the business teams and the Senior Director of Finance• Coordinating the annual budget process, in close collaboration with functional VPs and other key contributors• Preparing key internal reports and analyses (e.g.: daily sales/orders/quotes flash report, weekly Three Month Outlook file, monthly product and agent reporting’s, monthly volume/price analysis…)• Submitting monthly reporting packages, as well as periodic forecasts and budget deliverables, to corporate headquarters• Partnering with select department VPs (sales, IT, marketing, R& D, operations…) to actively manage budget and target KPIs attainment• Supporting any ad hoc initiatives or requests from the corporate headquarters• In general, he/she will be expected to act as an ‘agent of change’ and a trusted partner to the business teams, providing insightful analyses and information that will enhance decision making and profitability.

ERP Application Support Robert Half is hiring an ERP Application Support Analyst. Hybrid role. 1 day onsite a week Responsibilities:- Tier 2 and 3 tickets- Onboarding/offboarding of users- Troubleshooting hardware issues, - Working on projects for system upgrades- Work with IT Teams and vendors to troubleshoot security/network issues Provide ongoing maintenance, support and development to assigned applications and implement new products.- Troubleshoot, research, and solve technically challenging problems involving integrated systems.- Test and verify software releases, upgrades and any changes prior to the promotion of code to the production environment.- Generate and update appropriate documentation as per policy and procedure. Including requirements, specifications, change control, end user documentation.- Provide education and training for application end user community – keeping them informed of new release feature/functionality, changes/revisions that impact the operation.- Create and route required operational and management reporting needs as required by management and regulatory agencies.- Solid understanding of operational / clinical services and information / work flow of assigned areas.- Ability to analyze, diagnose, support and implement process/operational change.- Level 3 support for Application related issues.

Controller Controller - Vernon area- Up to $180,000 DOEContact Information: Brittany Rizzo / [email protected]....Reference ID: BR0012982580 Position Summary:The Controller is a key leadership role responsible for overseeing all accounting and financial reporting activities within the organization. This position ensures the accuracy and integrity of the company's financial information and provides critical insights to support strategic decision-making. The Controller will lead a team of accounting professionals and collaborate closely with senior management to drive financial performance and compliance. Key Responsibilities:Financial Reporting:<ul><li>Oversee the preparation of accurate and timely financial statements in accordance with GAAP or IFRS.</li><li>Manage the monthly, quarterly, and annual closing processes.</li><li>Ensure compliance with internal policies and external regulations.</li></ul>Budgeting and Forecasting:<ul><li>Lead the annual budgeting process and provide ongoing financial forecasting.</li><li>Monitor financial performance against budgets and forecasts, providing variance analysis and recommendations.</li></ul>Internal Controls and Compliance:<ul><li>Develop, implement, and maintain effective internal controls to safeguard company assets.</li><li>Ensure compliance with all relevant financial regulations and standards.</li><li>Coordinate with external auditors and manage the audit process.</li></ul>Team Leadership and Development:<ul><li>Manage and mentor the accounting team, fostering a collaborative and high-performance culture.</li><li>Oversee recruitment, training, and performance evaluation of accounting staff.</li></ul>Financial Analysis and Strategy:<ul><li>Provide financial insights and analysis to support strategic planning and decision-making.</li><li>Collaborate with other departments to drive financial efficiency and operational improvements.</li></ul>Tax and Regulatory Filings:<ul><li>Oversee tax planning and compliance with federal, state, and local tax regulations.</li><li>Ensure timely and accurate filing of all required tax returns and other regulatory reports.</li></ul>Systems and Process Improvement:<ul><li>Evaluate and improve financial systems, processes, and technologies to enhance efficiency and accuracy.</li><li>Lead initiatives to streamline accounting operations and improve financial reporting capabilities.</li></ul>

Data Reporting Analyst We are seeking a certified Data Analyst to join the team. The successful candidate will turn data into information, information into insight and insight into business decisions. Some responsibilities of the Data Analyst include conducting full lifecycle analysis to include requirements, activities and design, as well as developing analysis and reporting capabilities. You will also identify improvements to quality control plans by monitoring performance. Your responsibilities:- Communicate findings of data analysis to managers, written and verbally- Create business reports that provide insight into key data points- Monitor data to identify changes in financial and business trends- Support database updates and maintain accuracy- Create data recording systems and business analysis for the department to use- Help various departments, including marketing and sales, reach their goals through analysis- Analyze data reports regularly, identifying and resolving any mistakes- Accurately examine and gather data for various types of business reports

Contracts Administrator We are offering an opportunity to join our team in the water industry as a Contracts Administrator/Paralegal, located in Houston, Texas, 77060. This role involves supporting the legal department, assisting in the review and drafting of contracts, and maintaining compliance with company policies. We also expect you to provide educational materials to internal stakeholders on legal and compliance matters. Responsibilities• Support the legal department with research and analysis, organization of legal documents, due diligence, and closing of transactions.• Assist in the review and drafting of contracts, agreements, and other legal documents under the supervision of attorneys, ensuring compliance with legal requirements and company policies.• Assist in the preparation of legal documents and materials for litigation matters, including discovery requests, subpoenas, and court filings.• Support corporate governance activities, including board meetings, annual reports, and shareholder communications, ensuring compliance with legal and regulatory obligations.• Conduct training sessions and provide educational materials to internal stakeholders on legal and compliance matters to promote understanding and adherence to company policies.• Champion and maintain contract software ContractWorks and construction lien software LevelSet, ensure all responsible parties are properly utilizing the platforms.• Collaborate with all stakeholders to address compliance-related issues.• Stay informed about industry regulations, legal requirements, and best practices to ensure company compliance.• Maintain entities good standing and registrations ensuring good standing with all state and federal regulatory agencies.

Patent Paralegal Top Downtown Minneapolis Law Firm is seeking an IP Paralegal to provide support to the firm's Patent Group. The responsibilities for this position will include, but not limited to: • Collaborate with attorneys, other firm members, and clients to file, prosecute US, PCT, and foreign patent applications including National Phase, Direct National, Utility, Continuation, Divisional, CIP, and Provisional. • Educate clients & firm members on a variety of prosecution needs such as country law updates, pilot programs, & foreign filing strategy. • Preparation & filing of US patent prosecution documents including all aspects of initial application filings, Preliminary Amendments, Missing Parts/Requirements responses (Declaration, Power of Attorney, Sequence Listing, Replacement Drawings, Substitute Specifications), Assignments, Information Disclosure Statements, retrieving references; review & preparation of responses to Restriction Requirements, Office Actions, & Appeals; final review of entire file history corresponding to issuance of Notice of Allowance, payment of Issue Fee; preparation & filing of corrections on Filing Receipts & Assignment Recordations, other special requests. • Prosecution of PCT applications including review and response to all incoming documents from the RO, IB, ISA, & IPEA. • Preparation & coordination of filing for foreign direct national & national phase patent applications. Correspondence with foreign counsel at all stages of prosecution. Review & recitation of foreign IP laws & requirements to clients. Review of all incoming correspondence from foreign associates for deadlines and other requirements to progress applications. • Manage patent docket deadlines, ensure all filings are completed in a timely manner, and maintain updated information on patent applications; oversee outsourced docketing functions, perform docketing and file management. • Preparation of docket reports & discussions with clients and firm members.

Business Analyst, Sr We are seeking a highly organized and detail-oriented individual to fill the role of a Business Analyst in Juno Beach, Florida. The successful candidate will be responsible for conducting complex operational analyses and leading medium to large project teams. They will also be expected to work closely with other business units on various initiatives and provide mentorship and guidance to lower level analysts. Responsibilities: • Conduct complex operational analyses to support informed decision-making within the business unit. • Lead medium to large project teams in executing business initiatives. • Review and approve findings that will be presented to senior management. • Conduct statistical analyses to support business operations. • Coordinate with other business units on various initiatives. • Provide administration and configuration of key software applications for the department. • Assist business unit customers with support, analysis, and troubleshooting related to the efficient operation of the software products. • Support system upgrade exercises and testing for system supporting ongoing software project initiatives. • Establish and maintain relationships with key internal and external customers. • Mentor and coach lower-level analysts in their roles and responsibilities.

Compliance Officer Robert Half Legal is partnering with an alternative investment management firm headquartered in Chicago who's looking to hire a Compliance Officer with at least 3-6+ years of experience to join their team. The ideal candidate will have experience in a compliance or regulatory role, with experience in asset management and previous employment with a financial regulator or previous oversight of a compliance program within a substantial regulated investment adviser. Responsibilities of the position are below. This position is paynig between $180-250K+ base salary plus a strong bonus target of 50%, full benefits, and this position will be working on a hybrid WFH schedule. Compliance Officer Responsibilities: <ul><li>Develop and manage the Firm’s compliance program, and promote and maintain the Firm’s culture of compliance </li><li>Identify and mitigate conflicts of interest, including adopting and implementing policies around principal transactions and cross trades </li><li>Perform internal audit related functions and manage regulatory audit processes when applicable </li><li>Interact with third party service providers on compliance-related issues</li><li>Interact with personnel on issues related to Code of Ethics, such as pre-clearance of personal trades, gift and entertainment requests, and questions regarding the SEC and/or compliance manual </li><li>Document and monitor investigations of breaches or alleged breaches of regulations and/or company compliance policies, standards or procedures, and facilitate the resolution of breaches </li><li>Perform KYC and AML analysis and assist the deal teams in preparing due diligence reports </li><li>Assist with the retention, organization and retrieval of transaction data in the Firm’s compliance monitoring system, including with respect to compliance testing </li><li>Design and oversee client on-boarding procedures</li><li>Coordinate and support a global marketing effort for private funds and IMAs </li><li>Support the launching of client accounts by analyzing investment advisory contracts and investment guidelines, coding automated compliance tests into a CRM and coordinating with members of the investment teams </li><li>Assist in the review of marketing materials to ensure compliance with the relevant regulatory requirements as well as internal standards </li><li>Mange the process and consult with outside counsel and compliance consultants as directed on regulatory questions, filings and related matters, including Form ADV, Reg D, Form PF, FINRA filings, blue sky state filings, etc.</li></ul> For immediate consideration, please email your resume directly to Justin Rambert, AVP - Permanent Placement at justin . rambert @ robert half com

Director of Accounting DIRECTOR OF ACCOUNTING - Private Equity Backed Company in Alpharetta My client, a private-equity backed company in Alpharetta, is searching for an experienced and dynamic Director of Accounting to oversee the monthly close process and ensure the preparation of accurate and timely financial statements. This role entails managing a wide range of complex accounting duties and requires a strong technical understanding of US GAAP and accounting processes. You will work closely with corporate leadership and regional management, making excellent communication and collaboration skills essential. This high-visibility position involves direct interaction with the VP of Accounting, CFO, VP of FP& A, and other executives. The ideal candidate will take initiative, make decisive decisions, and deliver consistent results while maintaining a positive and determined attitude. Key Responsibilities:<ul><li>Plan, direct, and manage accounting activities including cash accounting, payroll, accounts payable/receivable, fixed assets, prepaids, and accruals. Review and approve accounting reconciliations and journal entries.</li><li>Provide leadership, coaching, and mentoring to the Accounting Department team, fostering an environment that encourages innovative ideas and solutions.</li><li>Ensure a timely and accurate financial close on a monthly, quarterly, and annual basis. Implement, document, and maintain effective processes to improve the close and reporting cycles.</li><li>Prepare and present the company’s reporting package, identifying recurring and non-recurring transactions to facilitate management reporting.</li><li>Oversee the general ledger, including review of journal entries and monthly reconciliations. Perform meaningful variance analysis and present results to leadership.</li><li>Manage revenue recognition procedures and accounts receivable. Collaborate with the Revenue Cash Management team to drive efficiencies and establish best-in-class processes.</li><li>Develop and enforce effective internal controls to ensure compliance with GAAP and applicable regulatory laws. Monitor and enforce controls to minimize company risk.</li><li>Support the establishment of annual financial objectives aligned with the company’s operational and growth plans, including revenue, expenses, and profitability targets.</li><li>Manage various projects as needed, such as system implementations and upgrades.</li><li>Handle quarterly lender reporting and support the annual audit process.</li></ul>

Accounts Payable Supervisor ACCOUNTS PAYABLE SUPERVISOR - Leading Healthcare Provider in AlpharettaMy client, a well-known healthcare provider in Alpharetta, is seeking an experienced Accounts Payable Supervisor to join their team for an immediate, direct-hire opportunity. The Accounts Payable Supervisor role involves overseeing and coordinating the clerical and operational aspects of the accounts payable activities, supporting staff in routine functions, and participating in the development, testing, and implementation of accounts payable systems, processes, and procedures. Position Duties and Responsibilities:<ul><li>Supervise and train team members in accordance with company policies and procedures.</li><li>Develop and implement best practices and automation tools to optimize workflow and reduce manual tasks.</li><li>Identify opportunities to streamline accounts payable processes, improve efficiency, and enhance controls to minimize errors and fraud risks.</li><li>Oversee and coordinate the day-to-day transaction invoice approval and check printing process.</li><li>Ensure the proper closing of accounts payable each month to ensure accounts are balanced.</li><li>Collaborate with the Controller/Director of Accounting to ensure month-end accruals are accounted for properly.</li><li>Investigate and resolve issues related to the processing of invoices and checks, including researching transactions and complex vendor statements.</li><li>Maintain and administer accounts payable databases; analyze data and prepare standard and ad hoc reports as requested.</li><li>Provide customer service and excellent communication support to internal departments and vendors regarding various accounts payable and related accounting inquiries.</li><li>Act as a backup for daily processing with a comprehensive understanding of all accounts payable processes, policies, and procedures.</li><li>Provide new employee training on the ERP system (NetSuite) and all accounts payable processes.</li><li>Set department goals and ensure deadlines are met for check runs and month-end close.</li><li>Complete 1099 processing and IRS filings.</li></ul>

Construction Accountant To apply to this hybrid role, please send your resume to John Sadofsky at [email protected] The warmer Chicago months are pretty much here! Treat yourself this Spring season to a new job opportunity at a Fortune 500 company that was voted one of the best places to work in 2024. The role of the Draw Accountant is responsible for monitoring invoices, compiling construction draws and ensuring billings are recorded in a timely manner. A focus on process improvement, teamwork, and delivering results will be critical. Responsibilities:<ul><li>Aggregate all invoices to process for construction draws</li><li>Upload invoices into Accounts Payable system (no approval)</li><li>Prepare monthly construction project draws</li><li>Prepare sworn statements</li><li>Ensure presence of lien waivers, contact vendors for follow-up and receipt of waivers</li><li>Prepare and process communication with vendors, Chicago Title and Stewart Title (escrow companies)</li><li>Office Manager duties including but not limited to expense report preparation, office supplies ordering, meeting scheduling, mail sorting and distribution, support to visitors, organizing office operations and procedures</li></ul>

HR Specialist Our client is seeking a detail-oriented and result-focused HR Specialist to join their highly efficient human resources team. The successful HR Specialist will demonstrate proficiency in managing comprehensive HR systems, ensuring that all employee data is consistently accurate and updated. This role involves substantial interactions with hiring managers to regularly update job descriptions and assist with application processing. Suitable candidates must have demonstrated experience with conducting background checks, referencing, monitoring certifications, and preparing relevant reports. Responsibilities for the HR Specialist role:1. Maintain and update HR systems regularly, ensuring all employee data is accurate and current.2. Collaborate closely with hiring managers in creating and updating job descriptions.3. Efficiently process applications and assist with recruitment activities.4. Ensure all onboarding documents are comprehensive, accurate, and timely processed.5. Conduct background checks and reference verifications for potential employees.6. Monitor, track, and update necessary certifications for all employees.7. Generate and prepare insightful HR reports as required.8. Provide support across a range of HR functions, including employee relations and staff development.9. Perform other HR-related duties as assigned by the management. Requirements for the HR Specialist1. Proven experience as an HR Specialist, HR Generalist, or related role.2. Strong proficiency in HR software and MS Office Suite, particularly Excel.3. Unique ability to write and update job descriptions.5. Solid understanding of current HR practices and labor laws.6. Excellent written and verbal communication skills.7. Exceptional organizational skills, with a proven ability to prioritize tasks.8. Able to maintain confidentiality and exhibit a high level of professionalism.9. Thorough understanding and demonstrated application of HR tracking and reporting procedures.

Director of Operations We are looking for a passionate and experienced Director of Operations to join our team and drive our mission forward. Job Summary: The Director of Operations ensures the smooth and efficient functioning of our organization, requiring strategic thinking, robust project management skills, and exceptional budget management. This role oversees multiple projects, manages financial tracking using QuickBooks, and handles comprehensive HR functions. Key Responsibilities Project Management:<ul><li>Plan, execute, and complete projects.</li><li>Implement project management best practices.</li><li>Coordinate teams to meet project goals.</li><li>Monitor progress and update leadership.</li></ul>Budget Development and Management:<ul><li>Develop and monitor the organizational budget.</li><li>Provide financial analysis and forecasting.</li><li>Ensure compliance with financial policies.</li><li>Present financial reports to leadership.</li></ul>Financial Oversight:<ul><li>Ensure financial accountability and minimize risk.</li><li>Comply with regulatory requirements.</li><li>Follow Financial Management Policy.</li><li>Protect assets through audits and insurance coverage.</li><li>Support Finance & Audit Committee and board reporting.</li><li>Stay current with industry standards and best practices.</li></ul>Financial Management:<ul><li>Oversee accurate financial reporting.</li><li>Supervise QuickBooks management.</li><li>Maintain financial data integrity.</li><li>Conduct financial audits.</li></ul>Human Resources Management:<ul><li>Update the employee manual annually.</li><li>Oversee HR information system and confidential files.</li><li>Administer benefits and employee programs.</li><li>Ensure compliance with employment regulations.</li><li>Oversee employee onboarding and terminations.</li><li>Address employee concerns and manage engagement surveys.</li><li>Support recruitment and hiring of office staff.</li><li>Participate in safety compliance programs.</li></ul>Office Administration:<ul><li>Organize office procedures for efficiency and safety.</li><li>Improve communication protocols and streamline procedures.</li><li>Manage vendor contracts and office supplies.</li><li>Participate in company event planning and execution.</li></ul>Salary Range: $70,000 - $90,000 Benefits Offered:- Healthcare Benefits: 100% Employer paid Health, Vision, and Dental Insurance- Other Insurance: 100% Employer paid Long Term Disability & Life Insurance- Retirement Plan: Simple IRA with employer-paid 3% match- PTO: 12 paid holidays off annually. 80 hours of accrued vacation plus Washington sick leave- Other Benefits offered: Annual discretionary bonus, $50 monthly transportation/parking stipend, technology stipend. *Some benefits subject to full time classification and waiting/probationary periods

Head of Financial Close and Reporting To apply to this hybrid role, please send your resume to John Sadofsky at [email protected] Let’s get you into a job where you’re not under compensated for your hard work. How about one where the company values your time? A high-end firm that was just rated one of the top places to work in Chicago just created a new Head of Financial Close and Reporting position. Which may seem pretty standard…until you get to the best part: The perks. 1) The pay rates are above what their top competitors pay their employees2) They have higher bonus structures3) There’s work from home flexibility and prioritization for employee work/life balance.4) The position is a fast-track career growth opportunity (as the company is expanding rapidly thru acquisitions)5) And more… The Impact You Will Have Reporting to the managing director of finance, you will join the team as Head of Financial Close and Reporting, providing support to and is a critical part of the Company's finance department. Some of your specific responsibilities could include:<ul><li>Oversee the preparation and review monthly, quarterly and annual financial reporting on US statutory, international IFRS and Canadian P& C 2 accounting basis, including the closing activities required for the preparation</li><li>Monitor and analyze financial data in order to make recommendations to business stakeholders</li><li>Implement and maintain proper accounting methods and policies that align with the required accounting guidance by staying up to date on any accounting changes</li><li>Manage relationship with external auditors and various state Departments of Insurance </li><li>Support the completion of the accounting and reporting of the investment portfolio and various data calls</li><li>Effectively lead and develop a staff of accounting professionals </li></ul>

Controller (Plant) For more information : email your resume to [email protected] We are on the search for a diligent, hands on and analytically proficient USBusiness Unit Controller of a 350 million dollar Plant located in Lisle,Illinois offers great benefits, bonus and growing privately held company withhybrid work from home/ plant opportunity. The individual will be tasked withthe responsibility of managing financial site operations, including budgeting,forecasting, and general accounting. The role also includes overseeingaccounting functions and ensuring efficiency in the plant's financialpractices. Responsibilities:•Prepare and present financial statements and supporting schedules as per theclose schedule•Manage all areas related to financial reporting•Lead the monthly, quarterly, and annual forecast and budget process, and managereporting requirements•Support day-to-day accounting functions such as Accounts Payable, AccountsReceivable, and Inventory•Reconcile and investigate WIP job variances•Assist in management and coordination of plant financial reporting•Identify cost improvement opportunities and implement process improvements andcontrols•Prepare monthly account reconciliations and adjusting journal entries•Oversee the monthly, quarterly, and year-end close•Prepare and present all financial documents to the Management Team, Board ofDirectors•Obtain and maintain a thorough understanding of the financial reporting andgeneral ledger structure•Develop and maintain accounting principles, practices, and procedures to ensureaccurate and timely financial statements•Participate in all internal and external audits•Perform cost accounting activities, including valuation of inventory, analysisof manufacturing overhead variances, and creation of manufacturing productcosts•Assist in the calculation of standard rates for parts, labor, and overhead

Sr. Accountant Are you a meticulous and professional Senior Accountant looking for a new challenge and growth opportunities? We invite you to apply for an exciting role where your skills in teamwork, analytical thinking, and a proactive approach will be highly valued. Responsibilities:<ul><li>Perform essential duties for financial closing on a monthly, quarterly, and annual basis for our insurance entity (and management company</li><li>Conduct thorough account reconciliations and manage journal entries.</li><li>Analyze and report on variances in key accounts, explaining fluctuations effectively.</li><li>Assist in compiling quarterly and annual financial statements and related disclosures.</li><li>Collaborate with external auditors by providing necessary support and explanations during financial statement audits.</li><li>Contribute to the creation, implementation, and maintenance of internal controls, policies, and procedures.</li><li>Assist the Controller in preparing materials for quarterly Board meetings, including presentations, industry highlights, and more.</li></ul>To apply, email a resume in a Word Document format to Robert Half International. Or call Lindsay Jenkins, at 609-681-7970 to discuss this opportunity.

Commissions Analyst A Robert Half client, in the Ancillary Benefits industry, is looking to hire a Commissions Analyst for their growing commissions department. The role involves supporting the overall operations of the department and playing a crucial role in improving our day-to-day efficiency. You will work closely with various internal and external stakeholders, including carrier and broker partners, to streamline processes and reduce manual data entry. Responsibilities:• Support the administration and implementation of strategies to improve Commission & Licensing operations.• Handle the preparation of monthly and quarterly commissions and bonus statements.• Act as a liaison between carrier partners, broker partners, and internal teams.• Assist in commission feed data, calculations, and distributed payments.• Become proficient in multiple commission management systems, including data entry and report review.• Communicate effectively with internal and external contacts to research and confirm the status of existing insurance policies.• Respond promptly and professionally to broker inquiries.• Complete file feed update projects with a strong emphasis on accuracy and efficiency.• Undertake data clean-up and mapping projects.• Enter commission statement data into the database for accurate and timely processing.• Conduct reconciliation of inbound and outbound commission payments.• Support sales teams and foster effective communication with multiple departments.

PA/NJ Insurance Defense Attorney Insurance Defense Associate (Philadelphia) Our client, a thriving Mid-Sized Law Firm located in Center City Philadelphia, PA, is seeking a dynamic Insurance Defense Associate to join their team. With a close-knit, familial atmosphere, this firm was founded in the early 2000’s from a larger firm, bringing with them extensive experience. Boasting dozens of attorneys and supported by a dedicated paralegal team, our client represents self-insured and utility clients in high-end defense work across various practice areas, including Aviation Law, Catastrophic Personal Injury, Commercial Litigation, and more. Responsibilities:<ul><li>Participate in litigation, including Discovery court, Depositions, and other litigation</li><li>Handle pleadings and provide support in high-stakes defense cases</li><li>Conduct legal research and analysis on various issues.</li><li>Draft legal documents, including pleadings, motions, and briefs.</li><li>Attend court proceedings and hearings.</li><li>Communicate effectively with clients, opposing counsel, and other stakeholders.</li><li>Assist in case management and strategy development.</li><li>Stay updated on changes in the legal landscape and relevant laws.</li></ul>

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