273 results for Office Specialist

Dispatcher/Billing Coordinator We are offering a position for a Dispatcher/Billing Coordinator the logistics and distribution industry, based in Brighton, Colorado. The role involves managing online and telephone orders, processing payments, tracking assets, and coordinating logistics. The workplace is a dynamic environment that requires proficiency in using dispatch software for real-time order assignment and communication with drivers. Responsibilities: • Efficiently handle and prioritize online and telephone orders based on urgency and customer requirements.• Process customer payments and handle invoicing with accuracy.• Track the availability and location of assets, including dumpsters, and allocate them considering order specifications and geographic factors.• Optimize asset utilization to minimize downtime and maximize efficiency.• Use dispatch software to assign orders to drivers in real-time and communicate order details, locations, and special instructions effectively.• Monitor driver progress and address any issues or delays promptly.• Respond to customer inquiries promptly and professionally while maintaining accurate customer records and information.• Address customer concerns or complaints empathetically and efficiently.• Set up new clients in various systems accurately and update client information as needed, ensuring data integrity.• Coordinate with other departments to ensure smooth onboarding and ongoing support for clients.• Generate reports and analyze data to identify trends and opportunities for improvement.• Collaborate with the IT department to troubleshoot any software issues or enhancements.

Receptionist We are offering a short-term contract for a Receptionist role located in Bloomfield Hills, Michigan. The individual will be primarily responsible for providing administrative assistance in a quiet office setting. This role is primarily focused on answering phone calls, greeting and assisting visitors, and managing mail. Responsibilities:• Answer and direct incoming calls in a professional and courteous manner• Greet and assist visitors, providing excellent customer service• Receive, sort, and distribute mail and packages• Maintain a professional and welcoming reception area

Accounts Payable Clerk Are you currently looking for a new position? A company in the Service industry has partnered with Robert Half to find an Accounts Payable (A/P) Clerk. This Accounts Payable (A/P) Clerk position offers an opportunity to become an essential part of a company in the Service industry. Located in Houston, Texas, the Accounts Payable Clerk will be a temporary to hire position. In this influential department, there is a possibility for further career growth and advancement. The Accounts Payable Clerk will be required to match and batch code invoices, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. Please apply today for immediate consideration! Your responsibilities - Fulfill full-cycle A/P - Carry out daily processes and controls accurately and on time, and ensure compliance with company policies - Assist internal business partners with any customer services needs - Perform special projects as assigned - Provide administrative assistance to the AP/Finance Department - Provide support during internal and external audits - Open, organize, and distribute department mail daily - Validate, record and send checks, including expediting special handling - Maintain proper storage of invoices, checks, and other documents by organizing, logging, scanning, and filing them

Billing Clerk You could start a new career as a Billing Clerk for this exciting firm, if finance piques your interest. This Billing Clerk position will consist of reviewing bills and performing data entry into spreadsheets and accounting software. This Billing Clerk opening might be right for you if you're looking for a long-term contract position in the New Orleans, Louisiana area! Robert Half is seeking ambitious individuals with strong organizational skills and a high level of attention to detail and accuracy to join a focused and motivated team. Contact us today to find out more. Key responsibilities - Operate closely with other functional teams to certify data consistency and excellence - Gauge billing documents and other data for accuracy and completeness, acquiring missing or correct data when necessary - Investigate, process, and evaluate bills or invoices for services rendered - Build financial controls and procedures

Data Entry Clerk We are offering a short term contract employment opportunity for a Data Entry Clerk position based in WASHINGTON, District of Columbia. You will be working in a fast-paced environment within the administrative and clerical industry. This position requires a candidate who is skilled in data entry and customer service, among other competencies. Responsibilities: • Accurate and efficient processing of customer credit applications • Maintenance of accurate customer credit records • Resolving customer credit inquiries in a timely manner • Monitoring customer credit accounts • Taking appropriate actions to collect delinquent payments • Utilizing 10 Key Skills for data entry tasks • Managing email correspondence professionally and promptly • Organizing files to ensure easy access and retrieval of information • Performing calculations as necessary for credit and finance related tasks • Using Microsoft Excel and Microsoft Word for data organization and correspondence • Scanning documents and managing electronic files efficiently • Typing data and information with speed and accuracy

Data Entry Clerk We are seeking a Data Entry Clerk to join our team near Little Ferry, New Jersey. This role involves processing customer credit applications, maintaining customer credit records, and addressing customer credit inquiries. In addition to these duties, the role also entails monitoring customer credit accounts and taking necessary actions to collect overdue payments. Responsibilities: • Process customer credit applications in an accurate and efficient manner• Maintain up-to-date and accurate customer credit records • Handle customer credit inquiries and resolve any issues or discrepancies• Monitor customer credit accounts and take necessary actions for overdue payments• Conduct data entry tasks and ensure the accuracy and completeness of data• Carry out invoicing tasks and verify billing information• Review and resolve billing discrepancies• Assist with other responsibilities as needed• Utilize Microsoft Excel and Word for various data entry and billing functions• Provide excellent customer service at all times.

Bookkeeper We are offering an exciting opportunity for a meticulous and detail-focused Bookkeeper based in New York, New York. The successful candidate will be integral to our team, primarily managing accounts payable, accounts receivable, bank reconciliations, etc. Responsibilities: • Perform account reconciliations regularly• Handle accounts payable and receivable processes• Conduct bank reconciliations to ensure accurate financial records• Manage bookkeeping for clients using QuickBooks Online• Use Microsoft Excel for data entry and month-end close tasks

File Clerk We are offering a short term contract employment opportunity for a File Clerk in Las Vegas, Nevada. The role will be primarily focused on sorting and documenting boxes into a spreadsheet in the computer. The successful candidate will be proficient in Microsoft Office Suites, including Excel and Word, and have strong data entry skills. Responsibilities: • Sorting through and organizing approximately 350 boxes from Iron Mountain • Documenting the contents of each box into a spreadsheet in the computer • Ensuring the accurate entry of data into the system • Utilizing software such as ADP - Financial Services and About Time for certain tasks • Creating charts and graphs as needed using Microsoft Excel • Handling correspondence related to the documentation process • Providing excellent customer service when dealing with inquiries or issues related to the project • Utilizing Microsoft Outlook for communication and coordination of tasks • Adhering to the project timeline and ensuring completion by the specified end date • Maintaining confidentiality and security of the information being handled.

Accounts Payable Clerk Robert Half is seeking a permanent Accounts Payable (A/P) Clerk to become an essential part of a company's rapidly growing team. As the Accounts Payable Clerk, your duties will include matching, batching, and coding invoices, resolving A/P issues, processing expense reports, updating and reconciling sub-ledger to G/L, and processing checks. This dynamic department will provide you with opportunities for career growth and advancement. The Accounts Payable Clerk role is a permanent position based in the Coralville, Iowa area. Responsibilities - Execute full-cycle A/P - Provide administrative assistance to the AP/Finance Department - Perform special projects as assigned - Sort, register, scan, and store invoices, checks, and other documents - Verify, log and mail checks, including expediting special handling - Help with internal and external audits as required - Ensure compliance with company policies while carrying out daily processes and controls accurately and on time - Assist internal business partners with any customer services needs - Manage department mail by opening, sorting, and distributing it on a daily basis

Accounts Payable Clerk This Accounts Payable Clerk opportunity will be interesting to any detail-oriented individuals hoping to join the ranks of a successful company. This position could take the right candidate's career to the next level. A dynamic organization with a growing team seeks an Accounts Payable (A/P) Clerk to match, batch and code invoices, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. The permanent opening for an Account Payable Clerk is located in the La Jolla, California area. Your responsibilities - Execute daily processes and controls accurately and in a timely manner; ensuring compliance with company policies - Manage customer service tasks for internal business partners - Support the AP/Finance Department by completing administrative tasks - Validate, record and send checks, including expediting special handling - Help with internal and external audits as required - Handle daily department mail by opening, sorting, and distributing it - Conduct full-cycle A/P - Carry out additional tasks as assigned - Ensure invoices, checks, and other documents are properly sorted, logged, scanned, and filed

Accounts Payable Clerk We are in search of a skilled Accounts Payable Clerk to be stationed in Estero, Florida. This role focuses on Accounts Payable duties including, but not limited to, invoice processing, data entry, and account reconciliation. The successful candidate will be tasked with handling crucial financial and administrative duties, contributing directly to the smooth operation of our financial department. Responsibilities: • Perform invoice processing and ensure all invoices are coded correctly. • Handle account reconciliation tasks diligently. • Perform data entry tasks, ensuring all financial data is accurate and updated regularly. • Utilize software tools such as Microsoft Excel, QuickBooks, SAP, and Sage 50 in the execution of duties. • Play an active role in the accounts payable process, ensuring all financial obligations are met promptly. • Assist in the resolution of financial discrepancies by collecting and analyzing account information. • Contribute to the team effort by accomplishing related results as needed. • Maintain financial security by following internal controls. • File documents and maintain a well-organized filing system. • Ensure compliance with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.

Accounts Payable Clerk We are offering a contract to permanent employment opportunity for an Accounts Payable Administrative Clerk in Beaumont, Texas. In this role, you will be performing various administrative duties related to financial record keeping, including the processing and management of invoices, purchase orders, and expense claims. Responsibilities: • Regular entry of labor hours into timecards and submission by the stipulated deadlines • Handling and processing expense claims for field technicians, including per diem, reimbursable expenses, and corporate credit card expenses • Conducting credit card expense reconciliation at the end of every month • Creation and submission of Purchase Orders to requesters and vendors promptly upon request • Daily processing of vendor invoices received in the inbox • Regular review and communication with vendors regarding open/completed Purchase Orders • Printing and preparing labels for jobs from the previous day and creating file folders • Preparing job folders marked Ready X Invoice twice daily, ensuring all necessary documents are included • Monitoring and closing out Open/Completed Purchase Orders on projects marked Ready X Invoice • Daily scanning and filing of invoices and other documents • Utilizing accounts payable software to maintain accurate customer credit records • Regular data entry tasks and administrative responsibilities as required. Skills: • Proficiency in Accounts Payable (AP) • Prior Administrative experience • Proficiency in Data Entry • Experience with Expense Reports • Familiarity with Credit Card Reconciliation

Bookkeeper We are seeking a diligent and meticulous Credit Clerk based in Cleveland, Ohio. This role will involve working in the finance industry, specifically in the function of a Bookkeeper. The incumbent will be responsible for maintaining and monitoring financial records, processing customer credit applications, and resolving customer credit inquiries. Responsibilities: - Recording day to day financial transactions and completing the posting process in QuickBooks and QuickBooks online- Performing reconciliations of bank and other accounts on a monthly basis to ensure accuracy- Processing accounts payable in a timely manner- Ensuring payroll accuracy and handling payroll tax issues- Maintaining an orderly accounting filing system- Communicating with clients, vendors, and tax agencies when it comes to client inquiries- Maintaining and monitoring financial records- Assembling information for external auditors for the annual audit- Preparing financial statements - Handling monthly, quarterly, and annually closings- Providing clerical and administrative support to management as requested

Accounting Clerk We are in search of a meticulous and efficient Accounting Clerk to join our clients team. As an Accounting Clerk, you will be integral to our operations, managing various tasks including accounts payable, general ledger postings, and vendor correspondence. This position also requires administrative duties and assisting the marketing manager with tasks such as creating PowerPoint presentations and editing quotes in Excel. For immediate consideration please reach out to Allison Brown at 508.205.2121

Billing Clerk We are offering an exciting, contract-based opportunity for a Billing Clerk in Washington, District of Columbia. The role involves processing customer credit applications, maintaining customer credit records, and resolving customer credit inquiries. This position is instrumental in managing customer credit accounts and handling delinquent payments. Responsibilities: • Accurately and efficiently process customer credit applications. • Maintain accurate records of customer credit. • Resolve customer inquiries related to credit. • Monitor customer credit accounts and take appropriate action on delinquent payments. • Issue monthly statements of account. • Respond promptly to requests for invoices or other financial information. • Assist in generating financial reports such as Ebilling reconciliation reports and A/R reports. • Assist with the recording of checks received. • Draft Write Off Authorization Forms. • Utilize Accounting Software Systems and Microsoft Office Suites, particularly Excel, to perform billing functions. • Provide exceptional customer service and communicate effectively with customers.

Receptionist We are looking for a diligent Receptionist for our Norfolk, Virginia, 23510, United States location. This role provides an opportunity for short-term contract employment in the telecom industry. The primary responsibilities will be to provide exceptional customer service, handle a multi-line phone system, and manage data entry tasks. Responsibilities: • Answer incoming calls on a multi-line phone system and direct them to appropriate departments • Provide outstanding customer service to all visitors and callers • Perform data entry tasks with high accuracy • Manage email correspondence efficiently and professionally • Utilize Microsoft Excel, Outlook, and Word for various administrative tasks • Keep files organized and up-to-date • Schedule appointments and meetings as required • Develop and maintain professional relationships through effective interpersonal skills.

Bookkeeper We are looking for a meticulous Bookkeeper to join our team in the healthcare industry, located in Glen Allen, Virginia. This role involves data entry, balancing accounts, and providing support to our current bookkeeper. Responsibilities: • Ensure precise data entry of financial transactions into the appropriate databases • Balance accounts on a regular basis to maintain accuracy • Utilize software such as Sage for accounting and bookkeeping purposes • Verify and enter deposits as part of the financial management process • Offer support to our current bookkeeper in their daily tasks • Perform account reconciliation to ensure financial records are accurate • Handle both accounts payable and receivable as part of the financial management process • Conduct bank reconciliations to verify the accuracy of our records • Assist with month-end close procedures to ensure timely reporting • Use software such as Microsoft Excel, QuickBooks, and Sage 100 for various bookkeeping tasks.

Full Charge Bookkeeper Robert Half Finance & Accounting Contract Talent is currently seeking an experienced Accounting Clerk to join a vibrant company in South County (63125) in a temp-to-hire capacity. Responsibilities: We are seeking a detail-oriented and organized Accounting Clerk to join our team. The Accounting Clerk will be responsible for assisting with various accounting tasks to ensure the smooth operation of our financial systems. The ideal candidate will have a strong foundation in accounting principles, excellent communication skills, and the ability to work collaboratively in a fast-paced environment. Key Responsibilities: Accounts Payable and Receivable: Assist with processing invoices, payments, and receipts. Ensure accuracy and timeliness in recording transactions. Data Entry: Enter financial data into accounting software or spreadsheets with precision and attention to detail. Bank Reconciliations: Assist in reconciling bank statements and resolving discrepancies. General Ledger Maintenance: Assist in maintaining accurate and up-to-date records in the general ledger. Assist with Month-End Close: Support the accounting team in preparing financial reports and statements for month-end close. Expense Reporting: Assist in processing employee expense reports and verifying compliance with company policies. Financial Documentation: Organize and maintain financial documents and records in accordance with company policies and procedures. Assist with Audits: Provide support during internal and external audits by preparing documentation and responding to auditor inquiries. Ad Hoc Projects: Assist with special projects and tasks as assigned by the accounting manager or supervisor.

Accounting Clerk We are in search of a meticulous Accounting Clerk to join our Non-Profit organization situated in FORT WAYNE, Indiana, United States. The individual will be accountable for maintaining precise billing and comprehensive reporting of the organization's contracts and services. This role offers a contract to hire employment opportunity, and the successful applicant will play an essential role within the finance team, processing various forms, billings, and reports. Responsibilities: • Prepare and submit monthly and quarterly reports for billing, including government contracts, program contracts, and foundations, ensuring accuracy and timeliness. • Verify documents submitted by program staff and resolve any billing or payment issues with various grantees. • Process cash sheets and receipts, period end reports, and counseling department billing, ensuring accuracy and efficiency. • Assist with expense tracking for events, programs, and departments, maintaining a clear record of all financial transactions. • Contribute to the preparation of various reports and schedules for compliance with the annual audit and budget process. • Collaborate with the fiscal team and CPA firm for the annual audit, ensuring all financial records are accurate and up-to-date. • Participate in quarterly all-staff meetings and educational training activities to improve professional, job-related skills. • Use skills in Billing and Account Reconciliation to ensure smooth financial operations within the organization. • Record and track contract balances and payment history, taking necessary action to resolve any discrepancies. • Update and monitor spenddowns and collaborate with program staff to ensure the proper implementation of Federal and State grants.

Accounts Receivable Clerk We are offering an opportunity for an Accounts Receivable Clerk in Dublin, Ohio, 43017-3378, United States. This role revolves around the telecom industry, and involves supporting the Credit team in a variety of tasks related to customer credit management. Responsibilities: • Support the Credit team by processing customer credit applications accurately and efficiently • Perform credit checks and identify lines of credit for customers • Handle Cash Apps and support in reconciling financial statements • Research customer accounts to maintain accurate and up-to-date records • Follow up on aged accounts to ensure timely collection of payments • Use skills in Credit Analysis to make informed decisions on customer credit applications and actions on delinquent accounts.

Data Entry Robert Half is currently looking for a Compliance Customer Support member to provide internal customer service and support to a team of Broker Dealers. The candidate for this position will be tracking and managing professionals licensing and registration information to ensure the team is in compliance with the regulations to sell financial products. This position is key in proving support to the team, so they can do what they do best, without worrying about compliance! Don't miss out on this opportunity—reach out to our team today to learn more. Erin, Christin, and Katherine are great points of contact.Call us now at 563-359-3995!Day-to-Day Responsibilities Include: -Responding to emails and answering phone calls regarding questions around status, where someone is at in the process, when is their compliance due date-Updating and maintaining records-Monitoring and working out of a shared que-Pulling and reconciling reports-Performing data entry within the database

Full Charge Bookkeeper There is an immediate employment opportunity for a Full Charge Bookkeeper to handle payroll, bank reconciliations, journal entries, month-end close, cash flow, financial statement preparation, audit, clerical staff, and full cycle A/P. Through Robert Half, our client is seeking a permanent Full Charge Bookkeeper in the Hauppauge, New York area. Apply as soon as possible! What you get to do every single day - Other unique projects when they come up - Proficient in credit card management and reconciliation - Create cash account journal entries including loans, taxes, bank fees, 401(k) deductions, etc. - Produce subcontractor 1099's, and any other IRS year-end requirement - Maintain Accounts Payable - Sort sales tax records and create and file quarterly payments - Supervise monthly accounting close - Arrange monthly reconciliations, financial statements and all supporting documents - Direct Accounts Receivable - Organize cash flow projections, as needed - Index budget transfers - Business license and gross receipts coverage

Accounts Receivable Clerk We are offering an opportunity for an Accounts Receivable Clerk to join our team in JESSUP, Maryland. This role will involve managing our accounts receivable process, including processing customer credit applications, maintaining customer credit records, and handling customer inquiries. You will also be responsible for monitoring customer credit accounts and taking appropriate action to collect delinquent payments. Responsibilities: • Accurately process customer credit applications in a timely manner • Maintain precise customer credit records to ensure all information is up-to-date • Resolve customer credit inquiries promptly and professionally • Monitor customer credit accounts and take necessary action to collect delinquent payments • Assemble invoices and support documents for collection via credit card application • Maintain a database of paid and pending invoices • Research discrepancies in invoices and resolve them efficiently • Contact customers regarding collections and invoice information • Gather and verify invoices for appropriate documentation prior to payment • Perform daily cash management duties, including recording bank deposits, updating and distributing cash receipt logs, and posting cash to the accounts receivable sub-ledger • Monitor and collect accounts receivable by contacting clients via telephone, email, and mail • Prepare analytical and ratio analyses relevant to accounts receivable to provide insight into the progress of collection efforts. Note: This role requires proficiency in Accounts Receivable (AR), Collections, Major ERP System, Excel Formulas, and Cash Posting.

Billing Clerk Crafting a compelling job description is essential to helping you attract the most qualified candidates for your job. With more than 20 million jobs listed on Indeed, a great job description can help your jobs stand out from the rest. Your job descriptions are where you start marketing your company and your job to your future hire.

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