273 results for Office Specialist

Payroll Adminstrator We are offering an exciting opportunity for a Payroll Administrator in San Francisco, California. As part of our team, you will be administering and managing union payroll operations, ensuring compliance with prevailing wage regulations, and handling workers' compensation matters. You will also be tasked with conducting work comp audits and maintaining monthly union reporting. Responsibilities: • Oversee union payroll operations, ensuring accuracy and timeliness in all transactions • Administer, manage, and document union payroll effectively • Ensure compliance with Certified Payroll processes such as Elations, LCP Tracker, DIR, etc. • Handle matters relating to workers' compensation and OCIP reporting • Conduct work comp audits to ensure compliance and accuracy • Maintain monthly union reporting, ensuring all necessary documentation is complete and accurate • Utilize the SAGE 100 accounting system for payroll operations • Stay updated with prevailing wage regulations and ensure compliance • Manage and document union payroll with a minimum of five years of hands-on experience • Show proficiency in other relevant programs for administering and managing union payroll.

Accounts Payable Chris Preble is working with a Syracuse client of his that has a newly created AP hiring need. This company allows you to work from home one day a week and has great benefits and it's almost never that you'd work overtime. Your responsibilities - Provide support to internal business partners - Carry out additional projects as required - Help manage full-cycle A/P - Accurately execute daily processes and controls in a timely manner while ensuring company policies are followed - Sort, register and store invoices, checks, and other documents as needed - Manage validating, recording, and mailing checks and expedite special handling

Accounting Clerk We are in search of a diligent and focused Accounting Clerk to join our team in the energy and natural resources industry in Odessa, Texas. This role involves management of invoicing, coding, data entry, and front desk duties, making it a key contributor to our day-to-day operations. This position offers a contract to hire employment opportunity. Responsibilities: • Accurately process customer invoices and ensure proper coding of all transactions. • Perform data entry tasks with precision and speed. • Serve as the first point of contact at the front desk, answering phone calls and greeting incoming visitors. • Utilize software tools such as Open Invoice and Ariba for efficient task management. • Reconcile accounts payable and receivable to maintain accurate records. • Handle high-volume invoicing tasks and ensure timely payments. • Use Microsoft Excel, Oracle, QuickBooks, and SAP for various accounting tasks. • Take proactive action to collect delinquent payments from customers. • Maintain customer credit records and handle any related inquiries. • Use your skills in account reconciliation, billing, and invoice processing to contribute to the team's success.

Accounts Receivable Clerk We are looking for an Accounts Receivable Clerk to join our team located in McDonough, Georgia. The successful candidate will be responsible for handling Accounts Receivable (AR) duties providing financial, administrative, and clerical support to the accounting personnel. This role is in the manufacturing industry and will be onsite. Responsibilities: • Reconciliation of accounts and handling account receivables. • Managing billing and cash applications. • Participating in B2B AR/Collections, which involves considerable phone communication. • Operating within the Microsoft Dynamics - GP and spreadsheet programs (Excel) for accounting purposes. • Ensuring regulatory standards and compliance requirements are met. • Maintaining a high degree of accuracy, attention to detail and confidentiality in all duties. • Utilizing analytical, problem-solving and decision-making skills. • Operating in a fast-paced environment, demonstrating a sense of urgency and ability to meet deadlines. • Working both independently and as a team member, maintaining good communication skills. • Displaying a strong sense of personal responsibility and ability to multitask and remain flexible.

Bookkeeper We are offering a unique opportunity for a dedicated and detail-oriented Bookkeeper in the construction industry. The position is located in DEER PARK, New York, and offers a diverse role in a dynamic working environment. This position will allow the successful candidate to support various aspects of Accounts Payable (AP), Accounts Receivable (AR), and account reconciliations while working alongside a knowledgeable team. Responsibilities: • Assist in the management of accounts payable and receivable • Conduct bank and account reconciliations regularly to ensure accuracy • Utilize software such as Microsoft Excel, QuickBooks, and Sage 100 for bookkeeping tasks • Perform payroll functions in an accurate and timely manner • Take responsibility for credit card reconciliations • Participate in Human Resources (HR) Administration tasks as needed • Utilize knowledge of construction accounting in daily tasks • Support the Controller in various responsibilities and tasks • Take on new responsibilities and challenges for professional growth • Maintain a supportive team environment and work collaboratively with colleagues.

Full Charge Bookkeeper A growing Bookkeeping service in Warminster is seeking a Bookkeeper for a possible temporary to hire opportunity. In this role you will complete bookkeeping for multiple clients. Your duties will include but will not be limited to completing Payroll, Bank Reconciliations, Income Statement, Profit and Loss statements. You will review postings to be certain they are correct and posted to the right account. This role requires advanced QuickBooks skills, both desktop and online, as well as light Excel skills. For immediate consideration please call Kirk Forchetti at 215.785.6843, or email Kirk at Kirk.Forchetti@RobertHalf com. Thank you! Responsibilities:• Manage bookkeeping for multiple clients, ensuring accuracy and efficiency• Complete Payroll and Bank Reconciliations on a regular basis• Generate Income Statements and Profit and Loss statements• Review postings for accuracy and ensure they are allocated to the correct account• Utilize QuickBooks (both desktop and online versions) for various functions• Apply Microsoft Excel skills for data management and analysis• Regularly monitor and review financial data for discrepancies • Address and resolve any customer credit inquiries in a timely manner • Monitor customer credit accounts and initiate actions to collect delinquent payments• Maintain confidentiality and comply with all accounting and financial regulations

Accounts Payable Clerk We are recruiting for an Accounts Payable Clerk role based in San Ramon, California. This position involves handling various accounts payable tasks in a professional setting and offers a contract to hire employment opportunity. The successful candidate will be tasked with coding, entering, verifying invoices, maintaining organized A/P files, and providing general administrative support. Responsibilities: • Coding, entering, and verifying invoices in alignment with company's payable system for approval and payment• Sorting and processing Account Payable mail on a regular basis• Ensuring all invoices processed for payment meet billing protocols• Reviewing invoices and conducting follow-up in AP Software with precision• Processing approved invoices and submitting them for payment in a timely manner• Reconciling credit accounts and analyzing cash balances for each owner• Setting up new vendors and maintaining records• Tracking & collection of certificates of insurance and W-9 forms for owners and vendors• Handling general administrative and clerical support including photocopying, scanning, faxing, sorting and mailing of documents

Bookkeeper We are offering a contract to hire employment opportunity for a Bookkeeper in Pembroke Pines, Florida. As part of our team, you will be entrusted with a myriad of financial tasks, ranging from accounts payable and receivable to bank reconciliations and filing. The role requires the ability to use Netsuite software and a strong understanding of Microsoft Excel. Responsibilities: • Handling Accounts Receivable and Accounts Payable tasks to ensure accuracy in financial documents and entries. • Conducting bank reconciliations to ensure all financial transactions align with bank statements. • Ensuring accurate and efficient filing of financial documents. • Preparing and making bank deposits as required. • Utilizing Netsuite software for various accounting tasks. • Applying Excel formulas for data analysis and financial reporting. • Demonstrating analytical skills to interpret financial data and provide insights. • Performing basic bookkeeping functions to maintain financial records and reports. • Assisting with administrative tasks as required.

Bookkeeper We are offering an opportunity for a Bookkeeper to join our team in New York, New York. This role involves maintaining financial records, processing transactions, and generating invoices, among other duties. You will be working in a fast-paced environment where accuracy and attention to detail are crucial. Responsibilities:• Process and generate service invoices• Monitor and manage accounts receivables and payables• Regularly coordinate payments to multiple vendors• Contact clients to collect payments on open invoices• Keep all accounting and bookkeeping records organized and up-to-date• Perform administrative and clerical support tasks as needed• Monitor customer credit accounts and take appropriate action to collect delinquent payments

1 Week Receptionist Contract We are offering a short term contract employment opportunity for a Receptionist in PELHAM, Alabama, 35124-2956, United States. This role involves a diverse set of responsibilities related to customer service, data entry, and email correspondence. As a Receptionist, you'll be the first point of contact for our company, managing our multi-line phone system and scheduling appointments. Responsibilities: • Operate a multi-line phone system, directing calls to appropriate individuals and departments • Provide excellent customer service, responding to inquiries promptly and professionally • Carry out data entry tasks with accuracy and efficiency • Manage email correspondence, ensuring all communications are answered in a timely manner • Utilize Microsoft Excel, Microsoft Outlook, and Microsoft Word to complete daily tasks • Maintain a well-organized filing system • Schedule appointments and meetings as necessary • Utilize strong interpersonal skills to foster a positive work environment • Ensure the reception area is well-maintained and presents a positive image of the company. This role is a unique opportunity to contribute to our team, providing crucial support to our operations and enhancing our customer service.

Receptionist We are offering an opportunity for a Switchboard Operator in the non-profit industry, based in Toledo, Ohio. This role involves answering incoming calls, transferring calls, taking messages, and performing some light clerical work. You will also be expected to back up the mailroom clerk in processing the mail. Responsibilities: • Answer all incoming calls in a timely and detail oriented manner • Accurately transfer calls to the appropriate person or department • Take detailed messages, ensuring that all necessary information is obtained • Ask questions when necessary to obtain the proper information • Perform light clerical duties as needed, such as filing and basic office tasks • Back up the mailroom clerk, aiding in the processing of mail when required • Utilize switchboard and phone systems effectively • Maintain a patient and kind demeanor when dealing with callers • Use excellent multitasking skills to manage multiple calls and tasks simultaneously • Utilize excellent people skills to interact professionally and courteously with all callers.

Accounts Payable Clerk We are offering a contract to permanent employment opportunity for an Accounts Payable Clerk in the detail oriented Services industry, based in Sacramento, California. As an Accounts Payable Clerk, you will be entrusted with the responsibility of managing various financial transactions and data entry tasks related to our accounts payable system. Responsibilities: • Review and process accounts payable bills received via email, ensuring they are accurately coded and input into the accounting system. • Handle and respond to inquiries regarding payment status in a timely manner. • Follow up on outstanding approvals, ensuring all financial transactions are approved as per the company's guidelines. • Execute detailed processing of all payables for the firm, which includes a significant number of expense reports and vendor invoices each month. • Oversee the 1099 process, which includes collecting and organizing W9s and preparing 1099 tax forms for all vendors to file with the IRS. • Show initiative in researching and resolving any anomalies or discrepancies that arise in the accounts payable process. • Utilize various software and systems such as Oracle, QuickBooks, SAP, and Microsoft Excel to manage and analyze financial data. • Conduct account reconciliations, identifying and resolving any discrepancies. • Ensure all check runs are executed in a timely and accurate manner. • Assist with other projects as needed, demonstrating flexibility and adaptability in your role.

Accounts Receivable Clerk We are offering a contract to hire employment opportunity for a detail-oriented Accounts Receivable Clerk in the Oil & Gas - Field Services industry. Based in Midland, Texas, the chosen candidate will be part of a dynamic team, working to ensure accurate and efficient processing of customer credit applications and maintaining customer credit records. Responsibilities • Accurately process customer credit applications in a timely manner • Maintain and update customer credit records, ensuring all information is up-to-date and accurate • Monitor customer credit accounts, identifying any issues or discrepancies • Take proactive action to collect delinquent payments, liaising with customers as necessary • Submit invoices through the relevant vendor portals, adhering to all company procedures and policies • Utilize skills in Account Reconciliation, Accounts Receivable (AR), Billing, Cash Applications, Cash Collections, Commercial Collections, Microsoft Excel, Oracle, QuickBooks, SAP, Ariba, and Open Invoice for efficient job execution • Resolve customer credit inquiries, providing excellent customer service at all times • Collaborate with other team members to ensure smooth running of the Accounts Receivable department.

Accounts Payable Clerk We are seeking an accounts payable clerk near Union, New Jersey. Located onsite, the selected candidate will be responsible for handling accounts payable tasks, managing vendors, and processing invoices among other duties. Responsibilities:• Processing accounts payable in a timely and accurate manner• Entering invoices into software, specifically QuickBooks• Managing vendor relations and resolving any arising issues• Issuing checks for payable accounts as required• Conducting ACH (Automated Clearing House) payments• Performing account reconciliation to ensure accurate reporting and ledger maintenance• Running check runs to ensure timely and accurate payments• Coding invoices with correct accounts and cost centers• Undertaking data entry tasks to maintain and update the system• Processing invoices for payments and taking care of invoice processing issues Skills:• Proficiency in using Microsoft Excel, QuickBooks, and SAP• Experience in account reconciliation, check runs, and coding invoices• Strong data entry skills• Familiarity with Invoice Processing.

Accounts Payable Clerk We are offering a contract to hire employment opportunity for an Accounts Payable Clerk in Miami, Florida. The successful candidate will be a crucial part of our team, working in a vibrant workplace environment within the telecom provider industry. The role involves managing accounts payable, processing invoices, and maintaining data entry tasks. Responsibilities: • Accurate data entry and invoice processing• Manage accounts payable activities• Ensure accuracy in coding invoices • Conduct regular check runs• Utilize software such as Sage, Oracle, QuickBooks, and SAP for various tasks• Maintain proficiency in Microsoft Excel for data management• Conduct account reconciliation tasks • Respond to and resolve any issues related to invoice processing• Utilize skill in computer data entry for efficient record-keeping• Complete other tasks as assigned related to the function of accounts payable.If you are qualified please call 786.801.5830 or email [email protected]

Billing Clerk You could start a new career as a Billing Clerk. Candidates willing to work onsite in the Erie, Michigan area will be right for this Billing Clerk position. Robert Half is seeking ambitious individuals with strong organizational skills and a high level of attention to detail and accuracy to join a focused and motivated team in the Transport industry. As a Billing Clerk, your daily duties will consist of reviewing bills, assist with accounts payable, accounts receivable and compiling data into spreadsheets and accounting software. Pay up to $21/hr. Don't miss this exciting opportunity. Contact us today to find out more. How you will make an impact: - Review, process, and evaluate bills or invoices for services rendered - Assist with accounts payable and accounts receivable - Obtain missing or correct data when necessary, after evaluating billing documents and other data for accuracy and completeness - Operate closely with other functional teams to certify data quality and consistency - Accounts Receivable (AR) experience - Billing experience - Outstanding data entry skills - Excellent communication skills (written and verbal) - Bachelor's (BA/BS) degree in accounting or finance- Skilled in spreadsheets, internet applications and ERP systems

Accounting Clerk We are seeking an organized and meticulous Accounting Clerk to join our team in Clearwater, Florida. The chosen candidate will be responsible for handling customer credit applications, maintaining customer credit records, and resolving customer credit inquiries. The role also includes monitoring customer credit accounts and taking action on delinquent payments. Responsibilities: • Identify and investigate discrepancies or unusual transactions in accounts• Prepare and post journal entries to the General Ledger ensuring compliance with accounting standards and company policies• Assist in the preparation of General Ledger account analysis and reconciliation• Process accounts payable invoices ensuring proper coding and timely payment• Verify and match invoices to purchase orders and receiving documents, resolving any payment issues• Process accounts receivable transactions for timely and accurate invoicing• Assist with collections efforts by contacting customers regarding overdue accounts and coordinating payment plans• Support the month-end closing process by preparing necessary reports and reconciliations. Skills: • Account Reconciliation• Accounts Payable (AP)• Accounts Receivable (AR)• Billing• Data Entry• Invoice Processing• Microsoft Excel• QuickBooks

Bookkeeper We are offering a contract to hire employment opportunity for a competent PART TIME Bookkeeper to join our team in Glendale Heights, Illinois. This role is vital to the organization as it involves handling account reconciliation, accounts payable, accounts receivable, and bank reconciliation, ensuring that all financial records are accurate and up-to-date. Responsibilities: • Process and maintain all accounts payable (AP) and accounts receivable (AR) transactions• Perform account reconciliation tasks with meticulous attention to detail• Conduct regular bank reconciliations to ensure financial integrity• Utilize QuickBooks and Microsoft Excel to manage and organize financial data• Handle data entry tasks related to financial transactions and records• Undertake month-end close processes to maintain timely financial reporting• Process payroll transactions in a timely and accurate manner• Ensure all bookkeeping practices adhere to standard accounting principles• Manage financial records and maintain a high level of organization• Respond to and resolve any issues related to bookkeeping tasks.

Accounts Payable Clerk Our client is seeking an experienced and proactive Accounts Payable Clerk to become part of their high volume accounts payable department. The successful candidate will have a strong background in manual processing and invoicing and will play a pivotal role in matching invoices with the corresponding purchase orders, preparing and cutting checks accurately and timely. This position will require extensive interaction with both vendors and internal executives, necessitating exceptional communication and interpersonal skills. Responsibilities for the Accounts Payable Clerk position <ul><li>Manage full-cycle accounts payable process.</li><li>Match purchase orders with corresponding invoices.</li><li>Verify the accuracy of invoices and other accounting documents.</li><li>Prepare and cut checks in a timely manner while ensuring accuracy.</li><li>Maintain vendor files, handling W9 and insurance coverage.</li><li>Resolve discrepancies in invoices and payment, reconciling any differences.</li><li>Assist in the preparation of reports detailing accounts payable status.</li><li>Extensive interaction with vendors and internal executives.</li><li>Perform additional duties as assigned by the management team.</li></ul>

Bookkeeper We are offering a contract to hire employment opportunity for a meticulous and organized individual to fill the role of a Bookkeeper. Based in Independence, Iowa, the role involves performing bookkeeping duties with a focus on accounts payables and general ledger accounting. Responsibilities: Key Responsibilities:- Assist with the preparation of financial statements, reports, and budgets- Perform general ledger reconciliations and journal entries- Support month-end and year-end close processes- Analyze financial data and provide insights to support decision-making- Collaborate with other departments to ensure accurate and timely reporting- Assist with audits and compliance efforts as needed- Contribute to process improvement initiatives to enhance efficiency and effectiveness- Enter AP invoices

Payroll Clerk Robert Half is seeking a Payroll Clerk for a non-profit organization in East Orange, New Jersey. In this role, you will primarily be responsible for processing payroll, managing employee timesheets, and handling related human resources tasks. This role will be available on a contract-to-hire basis. Responsibilities: • Oversee all aspects of payroll processing to ensure accurate and timely compensation for staff.• Utilize payroll software, to manage and streamline payroll operations.• Act as a liaison between Human Resources and payroll, ensuring smooth communication and prompt resolution of all queries.• Handle off-cycle payrolls, ensuring all employees are compensated accurately regardless of their payment schedules.• Process payrolls for both salaried and non-union employees, ensuring compliance with company policies and local labor laws.• Utilize excel to maintain payroll records and generate necessary reports.• Leverage your skills in Full Cycle Payroll and Process Bi-weekly Payroll to enhance payroll operations.• Regularly review employee timesheets for accuracy and completeness before processing payroll.• Collaborate with other team members to improve and streamline the payroll process.

Accounting Clerk Are you looking for employment as an Accounting Clerk at an organization that is admired within the industry? Robert Half is looking for a candidate to support a department as an Accounting Clerk. The Accounting Clerk duties will include matching invoices to purchase orders/ vouchers, data entry, and assisting with Accounts Payable (A/P) and Accounts Receivable (A/R). We offer a dynamic, team-oriented workspace, great benefits, and future career advancement opportunity. This is a long-term contract / temporary employment opportunity based in the Colchester, Vermont area. Your responsibilities in this role - Put together statements and reports that require utilization of an assortment of sources - Assist Accounts Payable: A/P invoice matching & filing, vendor invoices and disbursement filing - Work with Accounts Receivable: process daily invoices/credit, apply cash receipt, and help with collection of past due balance - Order documents that require knowledge in determining proper classification of accounting codes and expenditure codes - Resolve discrepancies by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required - Overall accounting: help with G/L account reconciliation and month-end closing, other ad hoc projects - Post financial figures to journals and ledgers

Bookkeeper We have an opportunity for a self-driven and organized accounting professional that thrives working in environments with tight deadlines and minimal supervision. Apply today via Robert Half for this permanent job if you meet the qualifications. This Bookkeeper role will be located in the Trenton, New Jersey area and will be a permanent position. The Bookkeeper is in charge of accounts receivable, accounts payable, reconciliation, and month-end closing. On top of this, the Bookkeeper will manage a general ledger reconciliation or light journal entries, full cycle A/P coding, cash applications, and perform data entry. Don't wait - apply today! Responsibilities:<ul><li>Well-versed in credit card management and reconciliation</li><li>Keep a general ledger.</li><li>Other distinguished projects when necessary</li><li>Arrange sales tax records and create and file quarterly payments.</li><li>Guide monthly accounting close.</li><li>Produce subcontractor 1099's, and any other IRS year-end requirements.</li></ul>

Accounts Receivable Clerk We are in the search for a diligent and meticulous Credit Clerk to be a part of our team in Williamsburg, Virginia. The role is centered around handling customer credit applications, ensuring their accurate documentation, and addressing any related inquiries. The Credit Clerk will also monitor customer credit accounts and undertake necessary actions for delinquent payments. Responsibilities: • Process customer credit applications with precision and efficiency • Keep customer credit records up-to-date and accurate • Resolve customer credit inquiries promptly and professionally • Monitor customer credit accounts regularly and identify any irregularities • Take appropriate action to collect delinquent payments • Coordinate information within a workflow approval system • Match Purchase Orders to jobs and invoices • Review documentation for sales tax • Perform monthly vendor statement reconciliation • Conduct monthly credit card reconciliation • Process Payment to vendors • Set up new Vendors and collect relevant information • Use accounting software proficiently for data entry and invoice processing • Use Microsoft Excel for various tasks and reporting • Work independently and in a team environment • Ability to interact with employees and vendors effectively.

Payroll Clerk We are offering an exciting opportunity for a Payroll Clerk in Fond du Lac, Wisconsin. This role involves processing weekly payroll for multiple companies, ensuring accuracy and timeliness, and maintaining accurate payroll files and records. The successful candidate will also be responsible for responding to employment verification requests, processing unemployment claims, and assisting with year-end processing of W-2’s, reporting, printing, and auditing. Responsibilities: • Accurately process and post weekly payroll • Ensure time is approved by managers and verify weekly time submissions• Respond to employment verification requests in a timely manner• Process garnishments and unemployment claims• Assist with year-end processing of W-2’s, reporting, printing, and auditing• Set up new hires in the payroll system

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