57 results for Senior Executive Assistant

Executive Assistant A company based out of The Woodlands is seeking an Executive Assistant for a remote opportunity. This will be a contract to hire opportunity and will require a minimum of 10 years’ experience supporting C-Suite Executives. If you are interested and qualified in this role, please apply today! Responsible for all activities related to executing the annual company meetings. The company meeting draws a global audience and allows attendees to share research, explore new ideas, build career opportunities, and collaborate on future projects. More than 35 organizations meet under the company banner to conduct society/organization business, contribute to the scientific/scholarly program, and provide networking and learning opportunities for their members and the broad community. Position Summary: The Executive Assistant (EA) works directly with the Executive Director and Meeting Director to ensure the strategic goals and programmatic initiatives of the company are met. As a key daily contributor to the leadership team, the EA provides administrative support to the Executive Director, Meeting Director, Board of Directors and Board appointed committees and task forces. The EA develops and carries out operational plans necessary for a wide range of activities as noted in the Key Responsibilities below. The position is full time, fully remote, and requires occasional travel (~ 4-6 trips per year). Key Responsibilities Provide administrative support to Executive Director and COMPANY Meeting Director, through scheduling of calls and calendar invitations and tracking completion of action itemsSchedule calls and meetings with governance, faculty leadership, and vendors as needed for strategic growth and driven initiatives.Maintain a deep understanding of the company strategic goals and programmatic initiatives; with Executive Team develop and carry out project plan to achieve these; track performance to schedule or metricsCreate reports, charts, documentation of company meeting outcomes, procedures or policies, presentation slidesWork closely with the Executive Director and/or Meeting Director to prepare and plan for monthly Board-driven committee and sub-committee planning calls, as needed.Administrative support of timelines, agendas and meeting needs for the Program Committee, Workshop Committee, and Presidential Plenary Planning Work Group.Arrange and manage board travel logistics, budgets and reimbursementsClear, professional communication with stakeholders by phone, email and social media platforms; rapid escalation of problems or issues to ensure timely awareness and resolution.Works closely with the team to provide detailed information and guidance to external vendors (hotels, venues, graphic design, marketing, caterers, etc.) to ensure performance expectations and timelines are met; negotiate with service providers to align with event budgets and to ensure maximum valueResearch and analyze potential partners/suppliers, market trends as needed.

Executive Assistant We are assisting a growing investment company with their search for an organized and detail-oriented Executive Assistant. Key responsibilities include managing the executive calendar and inbox, collaboration with various teams, drafting and editing documents, maintaining a database of usernames and passwords for the executive, and greeting visitors. You may also need to collaborate and ensure that personal tasks are taken care of and assist with any IT needs. Requirements:The ideal candidate should have a High School Diploma or GED, although a Bachelor’s degree is strongly preferred. 5+ years of Executive Assistant experience is desired, or a minimum of 5 years of experience in supporting administrative roles. Strong interpersonal, oral and written communication skills are expected. The candidate must be organized and have good time management skills, with the ability to work a flexible schedule. This position requires an entrepreneurial mindset, with a focus on being self-motivated, inquisitive, and operating on trust. Finally, the candidate should possess high integrity with a neat, well-groomed, professional appearance.

Executive Assistant We are in search of an Executive Assistant to be based in Washington, District of Columbia. This role involves offering administrative and project management support, primarily to the CEO and EVP. The successful candidate will have the chance to engage with stakeholders, manage complex calendars, and handle travel arrangements. This job offers a contract to hire employment opportunity. Responsibilities: • Handle calendar management efficiently, including scheduling appointments and meetings. • Provide administrative support for various projects, ensuring all tasks are completed in a timely manner. • Offer consistent support to the CEO and EVP, assisting them in their daily operations. • Manage expense reporting, ensuring all financials are accurate and up-to-date. • Organize travel arrangements, coordinating flights, accommodation, and other necessities. • Prepare for meetings, ensuring all necessary materials are ready and available. • Handle email correspondence, ensuring all communications are answered promptly and professionally. • Interact with stakeholders, maintaining a professional and positive relationship. • Utilize skills in Concur, CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and Calendar Management. • Manage documentation and correspondence related to the C-Suite. • Oversee scheduling appointments and calendar management. • Arrange travel and manage all related logistics.

Executive Assistant We are offering an opportunity for an Executive Assistant in the healthcare industry, specifically in hospitals and social assistance, located in Staten Island, New York. This role focuses on the coordination of daily administrative operations, including the management of schedules, correspondence, and documentation. This role provides an opportunity for those with experience in CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and About Time, along with skills in Calendar Management, Correspondence, C-Suite, Documentation, and Microsoft PowerPoint. Responsibilities: • Manage executive schedules, appointments, and travel arrangements. • Coordinate internal and external meetings, ensuring all parties are informed of and prepared for the engagements. • Utilize CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and About Time to effectively manage tasks and communicate. • Handle C-Suite correspondence, ensuring that all communications are accurately and efficiently processed, distributed, and managed. • Assist with the preparation of presentation materials using Microsoft PowerPoint. • Maintain comprehensive and accurate corporate records, documents, and reports. • Perform minor accounting and bookkeeping duties. • Organize and maintain the office filing system. • Manage the daily operations of the office, including ordering supplies and managing resources. • Ensure the smooth and efficient handling of information by documenting and communicating actions, irregularities, and continuing needs within the organization.

Executive Assistant We are in search of an Executive Assistant to join our team in the Printing/Publishing industry based in Camarillo, California. This role offers a contract to permanent employment opportunity. The position will involve managing compliance procedures, overseeing financial records, providing administrative support, maintaining an organized office environment, and fostering effective communication within the team. Responsibilities: • Oversee the adherence to compliance procedures and conduct internal audits for compliance verification. • Manage and maintain meticulous financial records, ensuring their timely and accurate processing. • Provide administrative support to field and sales representatives, including coordinating schedules and preparing sales materials. • Manage office environment efficiently, addressing maintenance needs promptly, and ensuring operational efficiency. • Serve as a reliable point of contact for inquiries, fostering effective communication and collaboration within the team and with external contacts. • Utilize skills in Concur, Administrative Assistance, Administrative Office, Office Functions, Office Calendar, and Executive Meetings to perform tasks effectively.

Executive Assistant We are offering a contract to permanent employment opportunity for an Executive Assistant in the non-profit industry based in Eugene, Oregon. The role involves providing administrative support and assistance to the President and CEO, serving as a liaison between the President & CEO, key executives, staff, Board and public, and coordinating key Board support logistics. Responsibilities: • Assist in the efficient operation of the Executive Office by providing administrative support to the President and CEO. • Serve as a liaison between the President & CEO, key executives, staff, Board and the public. • Coordinate Board support logistics and maintain confidentiality of all sensitive information and materials. • Compose and produce information for the executive office and conserve President and CEO’s time by staying current on Eugene and Branch happenings, country programs, events, and other issues related to the Executive Department. • Screen and respond as appropriate to calls, correspondence, and other inquiries, and communicate accurate and timely information to the Board. • Maintain accurate executive files, including Board minutes, Articles of Incorporation and Bylaws, confidential Executive files and correspondence. • Assist the President and CEO in monitoring and achieving objectives by tracking performance objectives and outcomes, activities, timelines, and agreed decisions. • Manage travel itinerary by planning schedules, making reservations for travel and lodging for the President and CEO, the Board and others as assigned by CEO, including visa/passport coordination and other logistical duties. • Coordinate Board Meetings and related events by making all necessary arrangements, including lodging, food, and equipment. • Assist in the Board governance of the organization by coordinating the development and logistics of Board member educational and involvement activities. • Provide positive public relations by representing the President & CEO as needed at internal and external functions and serving as the President and CEO’s liaison with various constituencies.

Sr. Administrative Assistant Our client has a short-term contract employment opportunity for a Sr. Administrative Assistant in SAN ANTONIO, Texas. In this role, you will be responsible for providing comprehensive administrative support, including organizing meetings and events, maintaining documentation, and overall office management. This position plays a critical role in the efficient operation of our organization. Responsibilities:• Plan and schedule meetings, including arranging for facilities and catering when needed• Create and distribute meeting minutes to ensure all attendees have access to the key points and action items• Organize events, coordinating logistics, and ensuring smooth execution• Undertake a range of other administrative duties as assigned by the management• Utilize Microsoft Office Suites, including Word, Excel, and Outlook, for day-to-day tasks• Manage corporate calendar, ensuring all important dates and events are accurately recorded and communicated• Handle correspondence, ensuring all incoming and outgoing communications are managed appropriately• Support the C-suite executives in their daily administrative tasks• Use Concur and About Time software for various administrative tasks• Maintain accurate documentation, ensuring all files and records are kept up to date and in compliance with company policies.

Executive Assistant/Admin We are offering a contract to hire employment opportunity for an Executive Assistant in the non-profit industry, specifically within the housing sector. The role is based in San Pedro, California, and will involve supporting the Executive Director in their day-to-day tasks. Responsibilities: • Manage the Executive Director's schedule, ensuring efficient calendar management • Act as a liaison between the Executive Director and other staff or external contacts • Handle correspondence including answering phones, sorting mail, and creating weekly newsletters • Ensure efficient meeting coordination, from arranging logistics to drafting meeting agendas and taking minutes • Carry out banking tasks such as making deposits • Maintain an organized filing system and manage day-to-day administrative tasks • Assist in coordinating team schedules and work arrangements • Welcome and direct visitors on the administrative floor.

Administrative Assistant We are offering a job opportunity in the Non Profit industry for an Administrative Assistant in Gardena, California. This role will allow you to be part of a professional office environment and will involve specialized clerical duties and interaction with patients. This job is offered as a contract employment opportunity. Responsibilities:• Perform a full range of specialized clerical duties in a professional office environment• Schedule patient appointments in an efficient and organized manner• Receive clients and provide them with complete New Patient forms• Review New Patient forms for completeness and accuracy• Liaise with medical professionals and pharmacies to ensure prescription requests are handled expeditiously• Organize and evaluate patient psychiatric medical records• Use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines for daily tasks• Utilize skills in Medical Front Office to enhance job performance and customer experience.

Administrative Assistant We are offering a contract to hire employment opportunity for a Part-Time Administrative Assistant in Lititz, Pennsylvania. In this role, you will be responsible for various administrative duties in a fast-paced office environment. Your primary responsibilities will include managing incoming calls, processing mail, coordinating events, and providing clerical support across different departments. Responsibilities:• Professionally manage incoming calls and respond to customer inquiries• Process, distribute, and manage incoming and outgoing mail, including invoices, vendor checks, packages, and certified mail• Coordinate and oversee building and equipment maintenance as needed• Maintain appropriate levels of office supplies• Assist in the coordination of company events and manage schedule, emails, and travel arrangements as needed• Support Accounting, HR, & Administration by performing various clerical duties as needed• Assist with coordination of conferences, speaking engagements, presentations, and tours as needed• Proficiently use Microsoft Outlook, Word, PowerPoint, and Excel for various tasks

Executive Travel Coordinator There is an opening at a growing, dynamic firm for a professional, highly-skilled Executive Travel (Private) Coordinator. This role is in the Investment Management/Companies industry. For this Executive Assistant position, we need candidates who can maintain various administrative duties for executive management. Candidates looking for Executive Travel (Private) Coordinator. opportunities will be interested in this long-term contract / temporary position in the Fort Worth, Texas area. How you will make an impact - Coach and be responsible for other support staff and customer relations - Arrange reports and financial data - Forming presentations - Vet calls - Schedule travel and meeting arrangements

Receptionist / Administrative Assistant We are offering a contract to hire employment opportunity for a Receptionist / Administrative Assistant in the manufacturing industry, located in MONROE, Ohio, 45050-2587, United States. As a Receptionist / Administrative Assistant, you will be providing administrative support to ensure efficient operation of the office, supporting managers and employees through a variety of tasks related to organization and communication. Responsibilities:• Greet customers, handle inbound and outbound calls, providing excellent customer service.• Perform data entry and email correspondence tasks efficiently.• Schedule appointments and manage the receptionist duties.• Set up and clean up conference rooms, ensuring they are well-equipped for meetings.• Carry out administrative skills such as ordering and maintaining office supplies inventory.• Assist with onboarding schedules for new hires and employee engagement event administration.• Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to perform various tasks.• Keep track of equipment inventory and notify the relevant party for reorders.• Maintain a clean and organized office environment, including restocking coffee and straightening rugs.

Administrative Assistant We are providing an opportunity for an experienced Administrative Assistant to join our team in San Francisco, California. In this role, you will be responsible for maintaining our small office environment, managing scheduling for our partners, and ensuring the smooth operation of office functions. This role is particularly suited to individuals with strong organizational and customer service skills. Responsibilities: • Coordinate and manage scheduling and rescheduling for partners based in San Francisco.• Maintain an efficient and flexible scheduling practice to accommodate the dynamic needs of a small office environment. • Oversee the upkeep and cleanliness of conference rooms, including managing refreshments.• Provide support at the reception area, ensuring smooth office operations.• Maintain the office for a small team, ensuring a tidy and productive work environment.• Utilize Microsoft Office Suite to manage schedules, data entry, and email correspondence.• Handle both inbound and outbound calls, demonstrating strong customer service skills.• Manage the scheduling of appointments using scheduling software. • Ensure all tasks are completed with a high level of attention to detail. • Adapt quickly to changing office needs and responsibilities. This role offers a short-term contract employment opportunity. If you are interested in this role, please reach out to Nick Mussman at 415.276.0358.

Administrative Assistant Administrative Assistant needed in the Beaumont, TX area for the Office Support of Superintendent and of 5 Schools. This individual must be able to maintain the highest degree of confidentiality, be a self-starter, able to think independently, and able to deal with multiple tasks. In this position, the Administrative Assistant will be coordinating activities, teacher workshops, and meetings, answering phones, distributing mail, and assisting office with whatever is needed. This is a contract to hire position in the Beaumont, Texas area. How you will make an impact - Navigate through word processing, filing, and faxing - Handle telephone calls - Greet and instruct visitors - Back various projects for other employees

Administrative Assistant Robert Half is partnering with a growing construction company that is looking to hire an Administrative Assistant. The Administrative Assistant will report directly to the Project Manager and Owner of this company. Key Responsibilities:<ul><li>Permitting Coordination: Manage and secure permits for all construction projects on a national level, ensuring compliance with local regulations and timely approvals.</li><li>Insurance Management: Process Certificates of Insurance, including filing W9 forms, updating job logs, and ensuring all insurance documentation is current and accurately maintained.</li><li>License Management: Oversee the acquisition and renewal of necessary licenses for various projects, maintaining up-to-date records.</li><li>Contract Administration: Create and manage AIA contracts for approximately 30 different projects annually, ensuring accuracy and adherence to project specifications.</li><li>Notarization: Notarize a variety of documents as needed, ensuring legal and procedural compliance.</li><li>General Office Duties: Perform general office tasks including filing, organization, and ordering office supplies to maintain a well-functioning office environment.</li></ul>This role is 100% in office.

Administrative Assistant A local CPA Firm is in the market for an enthusiastic Administrative Assistant to hop on board and be the backbone of their team, propelling forward the exciting growth of their practice! The ideal candidate will be highly organized, detail-oriented, and capable of managing various administrative tasks efficiently. While prior experience in a CPA firm would be helpful, candidates with a strong administrative background and a willingness to learn are absolutely welcome! Basic experience with QuickBooks or similar accounting software is advantageous but not required. Responsibilities: <ul><li>Provide administrative support to the team of CPAs and other staff members.</li><li>Manage and organize office operations, including filing, data entry, and maintaining office supplies.</li><li>Assist with client communications, scheduling appointments, and managing client files.</li><li>Prepare and distribute correspondence, reports, and other documents as needed.</li><li>Assist with basic bookkeeping tasks using QuickBooks, such as data entry and generating reports.</li><li>Coordinate meetings and appointments, both internally and with clients.</li><li>Assist with special projects and other duties as assigned by management.</li></ul>

Administrative Assistant We are offering an opportunity in the retail industry for an Administrative Assistant to join our team in Charlotte, North Carolina. This role will involve a variety of administrative tasks, such as answering inbound and outbound calls, data entry, and managing email correspondence. The role also involves customer service and receptionist duties, and requires proficiency in Microsoft Excel, Outlook, PowerPoint, and Word. Responsibilities: • Answering inbound and outbound calls, directing calls as necessary • Greeting visitors and providing excellent customer service • Managing data entry tasks and maintaining accurate records • Handling email correspondence and adding notes to customer accounts when necessary • Reviewing sales brochures for low inventory and reordering as needed • Organizing open order file cabinets and transferring files to paid file cabinets • Scheduling appointments and performing general administrative duties • Filing documents and maintaining an organized work environment • Using Microsoft Excel, Outlook, PowerPoint, and Word to perform various tasks • Providing administrative support to the sales department

Administrative Assistant We have an exciting opportunity for an Administrative Assistant in Naperville, Illinois. The successful candidate will perform a variety of administrative tasks in a dynamic workplace environment, supporting both the office and the President. This role is perfect for a recent college graduate or an experienced Administrative Assistant. Apply today! Responsibilities:• Organize and schedule meetings and manage calendar • Book travel arrangements• Produce and edit emails, memos, and daily correspondence• Organize mail and sort• Maintain Files• Monitor and order office supplies • Answer phone calls and help customers with any questions

Administrative Assistant We are in search of an Administrative Assistant to join our clients team in St. Louis Park, Minnesota. This role is essential to supporting the project managers in the realm of sustainable real estate development and consulting. The Administrative Assistant will be responsible for a wide range of duties, including maintaining online systems, assisting with project documentation, and coordinating events. This role is located in a shared office space and provides a unique opportunity to contribute to a green and sustainable future. This is a contract-to-hire opportunity! Responsibilities:• Collecting and sorting mail as part of daily tasks• Cleaning up online folder systems and maintaining their organization• Assisting with the creation and maintenance of templates• Updating case studies and project experiences• Tracking documents and creating lists of missing items for follow up• Assisting in the maintenance of the online CRM system• Tracking and maintaining insurance policies, including reaching out to brokers for proposals• Assisting with communication and helping the team stay on task• Tracking employee licensing requirements and helping to schedule education sessions• Coordinating year-end party and other quarterly and monthly events• Assisting with marketing tasks, including social media posts and website maintenance if interested and capable - not a requirement, but an option if you are interested • Performing data entry tasks and maintaining proficiency in Microsoft Suite• Answering inbound calls and managing email correspondence• Maintaining a proactive and self-motivated approach to work

Administrative Assistant We are offering a contract to hire employment opportunity for an Administrative Assistant in Raleigh, North Carolina. This role falls within the telecom industry and will be based at our office. The Administrative Assistant will be responsible for handling inbound calls, providing exceptional customer service, and performing data entry tasks. The ability to manage email correspondence effectively and efficiently is essential. Responsibilities: • Respond to inbound calls and provide excellent customer service to clients • Perform data entry tasks with high accuracy and attention to detail • Manage email correspondence and ensure responses are timely and professional • Utilize Microsoft Word, Excel, PowerPoint, and Outlook to complete tasks and manage schedules • Schedule appointments and meetings as necessary • Participate in and contribute to the creation and management of social media campaigns • Handle both inbound and outbound calls, as required • Maintain and update customer records, ensuring all information is current and accurate • Act as a key point of contact for customer inquiries and issues • Collaborate with team members to ensure smooth operations and high levels of customer satisfaction.

Administrative Assistant We are offering an exciting opportunity for a meticulous Administrative Assistant to join our team in Cordova, Tennessee. This role involves answering phones, data entry of financial information, and scanning documents.

Administrative Assistant We are seeking a dedicated and resourceful Administrative Assistant to join our team in the media industry in New York. In this role, you will be expected to manage heavy calendaring, expense reports, and travel arrangements. Additionally, you will assist in organizing catering for meetings and events and contribute to the clean up afterwards. This role offers a short term contract employment opportunity. Responsibilities: • Manage complex calendars, ensuring all appointments and meetings are accurately scheduled and attended • Prepare and process expense reports in a timely and accurate manner • Organize travel arrangements including flight and hotel bookings • Arrange for catering services for meetings and events as required • Assist with the clean up after meetings and events to ensure the workspace remains tidy and organized • Utilize Google Suite and Workday for administrative tasks • Apply background in Journalism, if applicable, to enhance performance in the role • Maintain a consistent presence in the office for three days per week, adhering to hybrid working arrangements.

Administrative Assistant We are seeking a detail-oriented Administrative Assistant to join our team in Miami, Florida. In this role, you will be expected to handle a variety of administrative tasks, such as answering inbound calls, providing customer service, and managing data entry tasks. You will also be responsible for email correspondence and scheduling appointments. This role offers a short term contract employment opportunity. Responsibilities: • Answering inbound and outbound calls promptly and professionally • Providing exceptional customer service to clients and customers • Handling data entry tasks with a high degree of accuracy • Managing email correspondence effectively and efficiently • Proficiently using Microsoft Excel, Outlook, PowerPoint, and Word for various tasks • Scheduling appointments and managing calendars • Assisting with other administrative duties as required • Handling inbound and outbound calls effectively • Providing high-quality administrative assistance to the team.

Administrative Assistant We are offering a short term contract employment opportunity in the Non-Profit industry, based in NEWPORT NEWS, Virginia, United States. This role is for an Administrative Assistant who will be a vital part of our Human Services department. You will be tasked with assessing family needs, processing case notes, and managing various administrative tasks in a highly organized and detail-oriented manner. Responsibilities: • Handle administrative tasks such as data entry, scheduling appointments, and email correspondence efficiently. • Use Microsoft Excel, Microsoft Outlook, and Microsoft Word to manage workload, maintain records, and communicate effectively. • Deliver excellent customer service in all interactions with families and other stakeholders. • Carry out detailed assessments of family needs to inform case management. • Process case notes meticulously, ensuring all relevant information is accurately recorded. • Use your University Degree background and previous social work or human services experience to inform decision-making and problem-solving. • Collaborate with the team to ensure all tasks are completed accurately and in a timely manner. • Keep up-to-date with industry trends and best practices to continually improve service delivery.

Administrative Assistant We are offering a contract to permanent employment opportunity for an Administrative Assistant in the Construction/Contractor industry based in Montgomery, Alabama, United States. This role entails managing inbound calls, providing customer service, and performing data entry tasks in a casual construction type environment. You will also handle email correspondence and some administrative work for on-site project managers. Responsibilities: • Answer and manage inbound calls in a detail oriented and efficient manner • Deliver high-quality customer service, addressing and resolving customer inquiries • Perform data entry tasks accurately, updating and maintaining customer information • Manage email correspondence with clients, ensuring timely and appropriate responses • Assist on-site project managers with administrative tasks as needed • Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to complete tasks and manage information • Schedule appointments and organize meetings for project managers • Handle both inbound and outbound calls, maintaining excellent communication with clients and team members.